Supply of Conducted Energy Devices

Supply of Conducted Energy Devices

Compliant devices will then be subjected to testing and user handling trial assessments and a preferred device identified.

United Kingdom-London: Miscellaneous weapons

2015/S 207-375147

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for the Home Department (the ‘Home Office’)
4th Floor Seacole Building, 2 Marsham Street
For the attention of: Dave Smith and Sue Parr
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2070355520
E-mail: susan.parr1@homeoffice.gsi.gov.ukdave.smith8@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://homeoffice.gov.uk

Address of the buyer profile: https://gpsourcing.cabinet.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Framework Agreement for the Supply of Conducted Energy Devices (CEDs) and Associated Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Primarily in United Kingdom and Northern Ireland.

NUTS code UKZZZ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 45 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender exercise is for a framework agreement (‘Framework’) to be awarded to 1 sole supplier for the provision of 1 type of CED and its associated equipment and services. Each bidder may submit more than one device that they believe meets the requirements as detailed in the Invitation To Tender (‘ITT’). However, only one device will be awarded, and all other CEDs that may have been submitted by the successful bidder will be excluded from the Framework.
The Contracting Authorities (as listed in VI.3) will call off their requirements using the terms and conditions under the Framework. The Framework will have a term of 24 months with two optional 12 month extension periods (for a total possible extension period of 24 months).
Bidders will need to meet all costs associated with bidding, including the submission of technical/commercial documentation and the provision of equipment to enable a robust evaluation, and any other reasonable requests to expedite the submission and evaluation of bids.
Bidders whose device(s) comply with all the minimum technical mandatory requirements as detailed in the ITT will need to respond to Home Office requirements to provide samples of their device(s) for testing and trialling evaluation. Bidders of compliant device(s) will be instructed to apply for a Section 5 Authority, which bidders or their representatives based in the United Kingdom are required to hold in order to possess, purchase, acquire, manufacture, sell or transfer a prohibited weapon under section 5 of the Firearms Act 1968.
Compliant devices will then be subjected to testing and user handling trial assessments and a preferred device identified. The preferred device remains subject to final approval by the Secretary of State for the Home Department. Further details are available in the ITT.

II.1.6)Common procurement vocabulary (CPV)

35310000, 35200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The procurement is for a national Framework Agreement for the supply of CEDs and associated equipment and services, primarily needed by police forces to conduct their operational duties.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bidders will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Home Office if considered appropriate. Details will be set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Home Office may require the consortium to form a legal entity before entering the Framework. It will be necessary for the satisfactory performance of this contract for the consortium to state a single address to which the Home Office can refer all matters concerning the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to an Invitation to Tender (‘ITT’). See Guidance for Bidders in relation to the ITT.
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the e-Sourcing Suite, this can be done online athttps://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Registration for CCS e-Sourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tenderIt should be noted that it may take up to 10 working days for Dun and Bradstreet to respond with a DUNS number.
Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingdave.smith8@homeoffice.gsi.gov.uk and susan.parr1@homeoffice.gsi.gov.uk

Your email should be entitled ‘National Framework Agreement for the Supply of Conducted Energy Devices and Associated Equipment’ — and must clearly state; the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Help-desk: Free-phone +44 3450103503, email:supplier@ccs.gsi.gov.uk

Responses must be submitted no later than 12 noon on 27.11.2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to the ITT.
See ‘Guidance to Bidders, Evaluation Criteria and Scoring Methodology’ in relation to the ITT.

The ITT can be accessed at:https://ccsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1. of this OJEU notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders will be assessed in accordance with the Public Contracts Regulations 2015, on the basis of information provided in response to the ITT.
See ‘Guidance to Bidders, Evaluation Criteria and Scoring Methodology’ in relation to the ITT.

The ITT can be accessed at: https://ccsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1 of this OJEU Notice.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HO/CPPP/10

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.12.2016
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1) Potential suppliers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service (CCS) intends to publish the ITT document, and the text of any framework agreement awarded, subject to possible redactions at the discretion of the Home Office. The terms of the proposed Framework will also permit a public sector contracting authority, awarding a contract under the Framework, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:

http://www.gov.uk/government/publications/procurement-and-contracting-transparency-requirements-guidance

2) The Home Office expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Home Office be liable for any costs incurred by the Bidders. If the Home Office decides to enter into a Framework with a successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to Framework award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework will form a separate contract under the scope of the Framework between the supplier and the specific requesting other contracting body. The Home Office and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
3) Electronic ordering, invoicing and payment may be used by Contracting Authorities (listed below) under the Framework.
4) The duration referenced in Section II.1.4 is for the placing of orders. The Authority may extend the duration of the Framework from expiry of the initial term of 2 years, with an option to extend for a further 24 month period, consisting of two 12 month periods, from the expiry of the initial Framework Agreement period of 2 years.
5) The value provided in Section II.1.4 is only an estimate. The Home Office cannot guarantee to suppliers any business through this Framework Agreement.
6) The Home Office intends to establish a framework agreement for the Supply of CEDs & Associated Equipment for use by or on behalf of itself and other UK public sector bodies in England, Scotland, Wales and Northern Ireland (and their statutory successors and organisations created as a result of re-organisation or organisational changes). The Framework is primarily intended for use by the following public sector bodies (as defined in the Public Contracts Regulations 2015): the Metropolitan Police Authority; Police Crime Commissioners, the Northern Ireland Policing Board, Scottish Police Authority, or any successor, Police Scotland, the Greater London Authority (or a functional body within the meaning of the Greater London Authority Act 1999), including the Police Forces of the United Kingdom, the Channel Islands, the Home Office, British Transport Police, College of Policing, the Civil Nuclear Constabulary, Ministry of Defence Police and the National Crime Agency. Although all of these organisations will have access to the Framework, the anticipated scope will mainly be with the Police Forces in England, Scotland, Wales and Northern Ireland (together with the Home Office, the ‘Contracting Authorities’).
Police Forces in the United Kingdom may be found at:

http://www.police.uk/view=force_sites

http://apccs.police.uk/about-the-apcc/

7) The Contracting Authorities reserve the right to procure some of their needs for Conducted Energy Devices & associated equipment outside of this procurement exercise.
Once you have registered on the e-Sourcing Suite a registered user can express an interest for a specific procurement. This is done by emailingdave.smith8@homeoffice.gsi.gov.uk and susan.parr1@homeoffice.gsi.gov.uk

Your email should be entitled ‘National Framework Agreement for the Supply of Conducted Energy Devices & Associated Equipment’ — and must clearly state; the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The email will be processed and then the buyer will enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Free-phone +44 3450103503, email:supplier@ccs.gsi.gov.uk

10) Responses must be published by the date in IV.3.4.
11) In order to ensure a considered response to any request for clarification, the last date upon which a supplier can submit requests for clarifications is 12:00 noon on 20.11.2015.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Mr David Taylor, Home Office Commercial Director
Home Office, 4th Floor Seacole, 2 Marsham Street
SW1P 4DF London
UNITED KINGDOM
E-mail: lesley.gauntlett@homeoffice.gsi.gov.uk
Telephone: +44 2070355436

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2015

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