Supply of Crisis Support Vouchers for Food and Clothing

Supply of Crisis Support Vouchers for Food and Clothing

Stoke-on-Trent City Council wishes to set up a framework agreement of multiple providers for the provision of vouchers covering food and clothing.

United Kingdom-Stoke-on-Trent: Retail trade services

2015/S 211-382454

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
For the attention of: Gill Taylor
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782236382
E-mail: gill.taylor@stoke.gov.uk

Internet address(es):

General address of the contracting authority: www.stoke.gov.uk

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Crisis Support — Framework Agreement for the Provision of Vouchers Covering Food and Clothing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 16

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 193 684 GBP

II.1.5)Short description of the contract or purchase(s)

Retail trade services. Miscellaneous food products and dried goods. Stoke-on-Trent City Council wishes to set up a framework agreement of multiple providers for the provision of vouchers covering food and clothing which can be redeemed by people assessed by the Council as eligible for crisis support for a period up to 31.3.2017.
The support provided by this service will be delivered to customers within the boundaries of Stoke-on-Trent.

II.1.6)Common procurement vocabulary (CPV)

55900000, 15890000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 14.12.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The criteria stated in the Invitation to Tender and related documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The criteria stated in the Invitation to Tender and related documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The criteria stated in the Invitation to Tender and related documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria stated in the Invitation to Tender and related documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The criteria stated in the Invitation to Tender and related documentation.
Minimum level(s) of standards possibly required: The criteria stated in the Invitation to Tender and related documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The criteria stated in the Invitation to Tender and related documentation.
Minimum level(s) of standards possibly required:
The criteria stated in the Invitation to Tender and related documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RS/2015/36*

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.11.2015 – 14:01
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Corporate Procurement.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This is not an Expression of Interest. It is an open tender which closes at 14:00 on 26.11.2015.
This requirement is being carried our electronically and documentation is available as follows:

1. Browse to the Bravo eSourcing Portal: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the ‘Click Here to Register’ link,
3. Accept the terms and conditions and click ‘Continue’,
4. Enter your correct business and user details,
5. Note the username you chose and click ‘Save’ when complete,
6. You will receive an email with your unique password (keep this secure),
7. Login to the portal with the username/password,
8.Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier),
9. Click on the relevant ITT to access the content. (For this tender the code is itt_30046),
10. Click the ‘Express Interest’ button in the ‘Actions’ on the left hand side of the page. This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only),
11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left hand side of the page,
12. You can now choose to ‘Reply’ or ‘Reject’,
13. Note the deadline for completion, then follow the on-screen instructions to complete the ITT.

If you require any further assistance the BravoSolution help desk is available Mon-Fri; 8:00-18:00 on email: help@bravosolution.co.uk

Telephone No. +44 8003684850.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=168911052

GO Reference: GO-20151027-PRO-7247288.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.10.2015

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