Supply of Cut Paper and Card
The estimated total annual spend by each participating Authority can be broken down as follows:
Hampshire 950 000 GBP, Hertfordshire 293 000 GBP.
United Kingdom-Hertford: Card for printing
2016/S 020-031060
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hertfordshire County Council
Pegs Lane
Contact point(s): Hertfordshire Business Services
For the attention of: Anita Shipman
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 01707292601
E-mail: anita.shipman@hertfordshire.gov.uk
Internet address(es):
General address of the contracting authority: www.hertsdirect.org
Address of the buyer profile: www.supplyhertfordshire.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Hampshire County Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Purchase
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The authorities that are participating in this tender exercise and any subsequent agreement are listed below:
Hertfordshire County Council,
Hampshire County Council.
The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date.
The anticipated annual joint expenditure, for the Participating Authority’s on these Goods is presently circa 1 243 000 GBP per annum, however the estimated annual range is between 1 000 000 GBP to 2 500 000 GBP.
The estimated total annual spend by each participating Authority can be broken down as follows:
Hampshire 950 000 GBP,
Hertfordshire 293 000 GBP.
Any organisation that utilises this framework agreement shall do so under the terms and conditions of this Agreement.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.
This procurement is an Open (1 stage) process. Suppliers wishing to take part in this project are invited to express which will give access to the full procurement documents in the e-tendering system.
To be considered as a bidder you must complete and submit a bid by 12:00 noon on the Tender submission date. Please allow sufficient time to make your return as late bids will not be permitted by the system.
II.1.6)Common procurement vocabulary (CPV)
30197645, 30197643, 30197640
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Framework Agreement will be awarded for a core period of 2 years, with the option to extend this up to 2 further years.
Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating authorities will be entitled to enter into other Contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
As part of the Council’s commitment to partnership working the Council is acting as a Central Purchasing Body as defined by the EU Procurement Directive (2014/24/EU) of the European Parliament and of the Council and this is a joint collaboration between the members of the Central Buying Consortium (CBC) [and Eastern Shires Purchasing Organisation (ESPO).]
The current participating members are Hertfordshire and Hampshire County Councils. Details of the current participating member authorities’ requirements for delivery of supplies will be stated in the procurement documents.
During the Framework Agreement period there is a possibility that other public sector bodies may wish to participate. In addition to the organisations listed above, the Framework Agreement is open to all public sector bodies.
Also, the Framework Agreement is open to member authorities of the Regional Improvement and Efficiency Partnership (RIEP) for the East of England (including any successor body) and a current list of member authorities can be found on their website using the following link:http://www.improvementeast.gov.uk/
No fixed list of organisations is set out within the tender exercise and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the contractor will be expected to supply the goods to any organisation identified above, including their customers and affiliates, which is authorised by the Council. Any organisation that utilises this Framework Agreement shall do so under the terms and conditions of this agreement.
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
VI.3)Additional information
Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.
Open Procedure.
This is a 1 stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the Closing date and time. Tenders cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via emailsupport@in-tend.com or telephone +44 (0)114 407 0065 for any website / technical questions. Monday to Friday 8:30 — 17:30.
The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
VI.4.1)Body responsible for appeal procedures
See VI.4.2)
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: