Supply of Dental Equipment Spare Parts

Supply of Dental Equipment Spare Parts

The Medical and General Stores Team (M&GS) welcome expressions of interest from suppliers for the Supply of Dental Equipment Spare Parts under a 4 Year Enabling Contract.

United Kingdom-Bristol: Medical consumables

2013/S 150-260724

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE & S
Elm 2B, Neighbourhood 4, MOD Abbey Wood
For the attention of: Alan Cuer
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983552
E-mail: descommodities-mgs-comrcl-3d1@mod.uk
Fax: +44 1179183907

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Dental Equipment Spare Parts.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Medical consumables. The Medical and General Stores Team (M&GS) welcome expressions of interest from suppliers for the Supply of Dental Equipment Spare Parts under a 4 Year Enabling Contract. The in-service Ministry of Defence Dental equipment is maintained around the world by suitably qualified and trained Medical and Dental Services and Supplies (MDSS) technicians. The supplier will be required to facilitate a spare parts supply solution for a range of Midmark, Cattani, Satelec, Bien Air, DURR, Kavo and A-DEC dental equipments currently in-service within the MOD. All Articles covered under the Contract are to be supplied so that the performance of the completed equipment meets the Original Equipment Manufacturers (OEM) specification. All spare parts provided must be OEM approved.
Delivery of the products will be made to multiple sites throughout the UK, on a daily basis in accordance with agreed KPIs. Ordering, receipting and invoicing will be processed electronically via DECS P2P (details at www.d2btrade.com) with payments being completed by BACS.

Suppliers shall either have obtained, be in the process of obtaining, or be willing to achieve certification to ISO9001:2008 by a UKAS (or equivalent) accredited body with the scope to cover the supply of articles under the scope of the contract.

II.1.6)Common procurement vocabulary (CPV)

33140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 1 700 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Midmark Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of Midmark Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Dental Operating Units and associated cabinet suction equipment.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 790 216 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: A-DEC Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of A-DEC Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Dental Operating Units and associated components.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 189 497 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: DURR Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of DURR Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Suction Apparatus, Pumps and X-Ray Equipment.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 218 955 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Kavo Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of Kavo Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include X-Ray Equipment and Dental Handpieces.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 130 853 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Cattani Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of Cattani Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Dental Suction Pumps and associated components.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 112 888 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Satelec Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of Satelec Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Dental Handpieces and associated components.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 169 332 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Bien Air Dental Equipment Spare Parts

1)Short description

The supply of spare parts for a range of Bien Air Dental equipment currently in-service within the Ministry of Defence. The range of equipment covered under this Lot will include Syringes and other components associated with Dental Operating Units.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope

Estimated value excluding VAT: 56 444 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Before accepting a Tender, the Authority may require a bank guarantee or parent company guarantee or other guarantees of performance to be provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in GBP Sterling and payment will be made in GBP Sterling or any other currency adopted by the UK.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed 1.8.2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent . Further details will be provided in the tender documentation.
The contract shall be subject to MOD standard Terms and Conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: An assessment will be undertaken on your financial status. An overall pass/fail assessment will be made after considering areas such as turnover, profit, net assets, liquidity, debt v equity and capacity. Financial Risk Management companies, such as Company Watch and associated credit scoring, will be utilised as part of this process.
A low turnover compared to annual contract value will not automatically exclude the Potential Provider from being selected to Tender. If the annual contract value is greater than 40 % of the Potential Providers annual turnover, the Potential Provider should:
1) Provide any additional information showing it has sufficient economic and financial resources to deliver the requirement; and
2) State whether the Potential Provider is willing to provide the Authority with a bank guarantee or parent company guarantee or other guarantees of performance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Interested suppliers may be invited to apply for a Pre Qualification Questionnaire (PQQ) by the Authority following their expression of interest to this Contract Notice. Potential suppliers would be required to send the Authority a completed Pqq providing information that allows the Authority to evaluate a supplier’s capacities and capabilities against the selection criteria set out in Sections III.2.1), III2.2) and III.2.3 of this Contract Notice.
The Authority will use the PQQ response to create a list of suppliers who are eligible to participate under Section III.2.1) of this Contract Notice; and who fulfill any fulfil. Any minimum capacity levels under Sections III.2.2) and III.2.3) of this Contract Notice. Full details of the method for choosing the Tenderers will be set out in the PQQ.
Applicants responses to the PQQ will be marked as PASS / FAIL against the following criteria: Organisation and Contact Details, Grounds for Mandatory Rejection, Grounds for Discretionary Rejection, Economic and Financial Standing and Quality Certification.
Applicants responses to the PQQ will be scored against the following criteria: Capability, Supply Chain Management and Performance Management.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MEDGS/0083
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The Ministry of Defence intends to authorise access to the purchase of supplies and/or services under the resulting arrangement from this Tender to;
1) Other Government Departments or Agencies.
2) Other Statutory bodies.
The Ministry of Defence will be the final authority in granting access to the resulting arrangement.
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. The Ministry of Defence is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The Ministry of Defence reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. GO Reference: GO-2013731-DCB-4998854.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE & S
Elm 2B, Neighbourhood 4, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCommodities-MGS-Comrcl-3D1@mod.uk
Telephone: +44 3067983552
Fax: +44 1179183907

Body responsible for mediation procedures

DE & S
Elm 2B, Neighbourhood 4, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESCommodities-MGS-Comrcl-3D1@mod.uk
Telephone: +44 3067983552
Fax: +44 1179183907

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.7.2013