Supply of Document Solutions and Multi-Functional Devices

Supply of Document Solutions and Multi-Functional Devices

Contract summary


Computer and Related Services, Materials and Products, Printing and Publishing, Technology and Equipment

Location of contract

ME19 4YT

Value of contract


Published date

06 January 2017

Closing date

09 February 2017

Contract start date

29 May 2017

Contract end date

28 May 2021



Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of £600 million and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3,500 square kilometres. It has an annual expenditure of circa. £1bn on goods and services with a population of 1.5m. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 309 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS, on behalf of the Central Buying Consortium, wishes to create a Framework Agreement (the Agreement) for the supply and delivery of Multifunctional Devices (MFD) and Managed Print Services (MPS) The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.


About the buyer

Contact name

Ian Day


Procurement Services Group
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT


+44 1622236767



Other information


Instructions to Suppliers: This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is DO NOT USE THIS LINK NOW. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download all files immediately after accessing the ProContract portal. Member Authorities or buying organisations that will be using the Agreement from the outset are: Buckinghamshire County Council Hampshire County Council Hertfordshire County Council Kent County Council (via KCS Professional Services) Suffolk County Council Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User’s geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions:- East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link: Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: Scotland: Administered across 32 Council areas. See link: Wales: Administered across 22 Council areas. See link: Classification of End User Organisations Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link: Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links: Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links: NHS Bodies, the HSC (Northern Ireland) and Ambulance Services: See links: Central Government Departments & their Agencies: See link: Registered Charities: See links: dex.aspx ontact Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link: Northern Ireland: Administered across 11 Council areas. See link: Scotland: Administered across 32 Council areas. See link: Wales: Administered across 22 Council areas. See link: Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.


How to apply

Please apply directly to the buyer using the contact details provided.


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