Supply of Education and Office Furniture Across Scotland

Supply of Education and Office Furniture Across Scotland

This Framework is for the supply, delivery and installation of education and office furniture to the public sector.

United Kingdom-Paisley: Furniture

2016/S 227-413208

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Contact person: Linda Marron
Telephone: +44 3003001200
E-mail: education.corporate@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM35

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply, Delivery and Installation of Education and Office Furniture.

Reference number: 02-16

II.1.2)Main CPV code

39100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This framework is for the supply, delivery and installation of education and office furniture to the public sector.

II.1.5)Estimated total value

Value excluding VAT: 36 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Educational Seating.

Lot No: 1

II.2.2)Additional CPV code(s)

39100000
39111000
39160000
39111100
39110000
39113000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of educational seating at market entry, mid and premium quality levels. The styles of educational seating include general pupil chairs, ICT chairs, assembly chairs, folding chairs and stackable chairs.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 1 Specification — Educational Furniture Seating’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Educational Desks / Tables.

Lot No: 2

II.2.2)Additional CPV code(s)

39100000
39121000
39160000
39121100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of educational desks / tables at market entry, mid and premium quality levels. The styles of desks / tables include general pupil desks, height adjustable pupil desks, exam desks, science desks, project tables, teachers desks, ICT desks and flip top tables.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 2 Specification — Educational Furniture Desks and Tables’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Educational Storage Furniture.

Lot No: 3

II.2.2)Additional CPV code(s)

30199500
39160000
39100000
39173000
39133000
39122000
39122200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of educational storage furniture at market entry, mid and premium quality levels. The styles of storage include mobile storage units, cupboards, bookcases, folio storage, tote tray storage, pedestal units, tambour storage and storage lockers.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 3 Specification — Educational Furniture Storage’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Educational Dining Furniture.

Lot No: 4

II.2.2)Additional CPV code(s)

39100000
39160000
39143200
39112100
39143210

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of educational dining furniture at market entry, mid and premium quality levels. The styles of dining furniture include folding tables, fixed leg tables, bistro tables, stacking / folding benches and mobile tables.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 4 Specification — Educational Dining Furniture’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Pre — 5 Furniture.

Lot No: 6

II.2.2)Additional CPV code(s)

39100000
39161000
39111000
39113000
39121000
39121100
39133000
39120000
39122000
39122200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of pre — 5 furniture at entry, mid and premium quality levels. The styles of pre — 5 furniture include infant / toddler seating, teacher seating, infant / toddler desks, pre-5 storage units and an infant / toddler cloakroom unit.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 6 Specification — Pre-5 Furniture’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Office Seating.

Lot No: 7

II.2.2)Additional CPV code(s)

39100000
39130000
39111000
39111100
39110000
39113000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of office seating at market entry, mid and premium quality levels. The styles of office seating include operator / task chairs, visitor chairs, executive style chairs, draughtsman chairs, stools and meeting room chairs.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 7 Specification — Office Furniture Seating’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Office Meeting Room / Reception Furniture.

Lot No: 9

II.2.2)Additional CPV code(s)

39100000
39130000
39156000
39111000
39111100
39121000
39121100
39120000
39133000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of office meeting room / reception furniture at market entry, mid and premium quality levels. The styles of office meeting room / reception furniture include conference room tables, reception area / meeting room coffee tables, reception seating and privacy / acoustic shelter seating.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 9 Specification — Office Furniture Meeting Room and Reception’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Office Storage Furniture.

Lot No: 10

II.2.2)Additional CPV code(s)

39100000
39130000
30199500
30193700
39173000
39120000
39133000
39122000
39122200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of office storage furniture at market entry, mid and premium quality levels. The styles of office storage furniture include double door storage units, tambour units, filing cabinets, personal storage lockers and bookcases.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 10 Specification — Office Furniture Storage’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Education Furniture Full Kit Out Option.

Lot No: 5

II.2.2)Additional CPV code(s)

39100000
39160000
39111000
39121000
30199500
39173000
39112100
39143200
39143210
39113000
39111100
39110000
39121100
39122000
39122200
39120000
39133000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the provision of an educational full kit out facility encompassing lots 1 to 4. Please see sections II.2.4) relating to lots 1 to 4 for further details.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Office Desks / Tables.

Lot No: 8

II.2.2)Additional CPV code(s)

39130000
39100000
39121000
39121100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the supply, delivery and installation of various styles of office desks / tables at market entry, mid and premium quality levels. The styles of office desks / tables include desk screens, pedestals, cantilever desks, bench desks, height adjustable desks, panel end desks, general multi purpose tables, folding tables and flip top tables.

The quantities to be called off for individual contracts under this lot might range from low value / low quantity orders (e.g. one off, low value orders) to high value / high quantity orders (e.g. large scale, bulk orders.)

Please see the documents named ‘Lot Details Core Products’ and ‘Lot 8 Specification — Office Furniture Desks’ available at the address set out in section I.3) above for further details of the requirements for this lot.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2)Description

II.2.1)Title:

Office Furniture Full Kit Out Option

Lot No: 11

II.2.2)Additional CPV code(s)

39130000
39100000
39111000
39111100
39110000
39121000
39121100
30193700
30199500
39173000
39120000
39156000
39113000
39122000
39122200
39133000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Throughout Scotland.

II.2.4)Description of the procurement:

This lot is for the provision of a full office furniture kit out facility encompassing lots 7 to 10. Please see sections II.2.4) relating to lots 7 to 10 for further details.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 15
Price – Weighting: 85

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 29/02/2020
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the initial term of this framework will be two years and eleven months with the option to extend for a further one year term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

1. Insurance Requirements

2.Other economic or financial requirements

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required:

1. Insurance requirements (ESPD (Scotland) Question 4B.5.1):

It is a requirement of the contracts to be procured under the proposed framework agreement that tenderers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers liability insurance = A minimum indemnity limit of 5 million GBP per occurrence, and in the aggregate in respect of products.

Public / products liability insurance = A minimum indemnity limit of 5 million GBP per occurrence, and in the aggregate in respect of products.

Motor vehicle insurance = A minimum indemnity level of 5 million GBP in respect of third party property damage, without limit to the number of claims; unlimited in respect of personal injury.

2.other economic and financial requirements (ESPD Scotland) Question 4.B.6):

A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does / would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement.

Equifax’s protect is a fraud indicator / credit risk search and analysis of five areas of threat in relation to a particular company: credit history; disqualification; validation and investigation bureau; connected data; and bureau information.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1. Relevant examples of previous supplies or services.

2. Subcontracting.

3. Quality Management Procedures.

4. Health and Safety Procedures.

5. Environmental Management Systems or Standards.

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and Professional Ability selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required:

1.relevant examples of previous services or supplies (ESPD (Scotland) Question 4C.1.2):

Tenderers will be required to provide a maximum of 3 previous examples of supplies or services carried out in the past three years that they deem appropriate to demonstrate that they have the relevant experience to deliver the low value / low quantity versions of the supplies or services as described in part II.2.4 of the OJEU Contract Notice.

2. Subcontracting (ESPD (Scotland) Question 4C.10):

Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement.

If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate ESPD (Scotland) Response for all Parts of the ESPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria).

3.quality management procedures (ESPD (Scotland) Question 4D.1)

The tenderer must have the following:

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

OR

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4. Health and safety procedures (ESPD (scotland) Question 4D.1)

The tenderer must have the following:

The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

OR

A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

5. Environmental management systems or standards (ESPD (Scotland) Question 4D.2)

The tenderer must have the following:

The tenderer must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

or

A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please see section VI.3) regarding Community Benefit Requirements in relation to this Framework Agreement and Call-Off contracts thereunder. For full details of the conditions relevant to the proposed framework agreement and contracts to be called off thereunder (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section ‘1.3) Communication’ of this Contract Notice).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 100-178822

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/12/2016
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley PA1 1AR onhttps://www.publictendersscotland.publiccontractsscotland.gov.uk/

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

I.2) Scotland Excel,as a central purchasing body, is procuring this framework agreement for the use and benefit of its members, namely, 32 Local Authorities in Scotland and Associate Members, together with any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland)Act 2014 and the Scottish Prison Service, Strathclyde Partnership for Transport and Tayside Contracts. Scotland Excel Local Authority Members and Associate Members entitled to use this framework agreement, are listed athttp://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Our_members.aspx

II.2.14) Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

IV.1.3) Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less tenderers than the envisaged maximum number to the proposed Framework Agreement.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a third party;

— list of the proposed subcontracts as far as it is known at that stage; and

— what proportion / percentage of the contract does the Tenderer intend to subcontract.

Please note that those subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out above. (II.2.14).

Contract management, kpis & community benefit requirements

As per tender requirement, Suppliers will be required to provide Management Information (MI) & KPIs quarterly.

Community Benefit details will be provided on a 6 monthly basis.

MI requires an itemised statement of goods and services provided to each contracting authority who will be permitted to purchase under this Agreement with a defined categorisation structure set out in the MI template.

In addition,the following KPIs must be provided:

* Customer complaints;

* Late Deliveries;

* Number/value of purchase orders;

* Product recall / returns;

* Pre / after sales support;

* Computer Aided Design (CAD) / project management services; and

* Recycling / re-manufacture service.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 02-16. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract for the following reason:

This contract is for supply, delivery and installation. Not being a works contract, a sub-contract clause is not required.

Community benefits are included in this requirement. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

It has become clear that there is scope within the EU legal framework which applies to public contracts, to deliver wider social benefits

such as:

* Targeted recruitment and training (providing employment and training opportunities/Apprenticeships);

* SME / third sector organisations and social enterprise development;

*Educational visits (i.e. school / colleges.); and

*Sponsorship / charity work.

As part of your response to the Technical Envelope, Tenderers first will be requested to provide an outline of the community benefits they can offer for this framework. Second, within this section, Scotland Excel have included a method statement relating specifically to the use of supported businesses through the lifetime of this framework. Tenderers will be asked to complete this method statement and detail how they might involve supported businesses in their delivery of the contract.

(SC Ref:458188).

VI.4)Procedures for review

VI.4.1)Review body

Please refer to VI.4.3 below
Scotland
United KingdomInternet address:http://www.scotland-excel.org.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/11/2016

 

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