Supply of Electrical Materials

Supply of Electrical Materials

Derbyshire County Council is seeking to appoint 1 competent organisation to supply a range of electrical materials to meet the needs of the Council.

United Kingdom-Matlock: Electrical supplies and accessories

2015/S 182-329107

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall, Smedley Street
Contact point(s): Corporate Property
For the attention of: Matthew Daniels
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629538818
E-mail: matthew.daniels@derbyshire.gov.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

High Peak Borough Council
Buxton Town Hall
SK17 6EL Buxton
UNITED KINGDOM

Derbyshire Dales District Council
Town Hall
DE4 3NN Matlock
UNITED KINGDOM

Chesterfield Borough Council
Town Hall, Rose Hill
S40 1LP Chesterfield
UNITED KINGDOM

North East Derbyshire District Council
Council House, Saltergate
S40 1LF Chesterfield
UNITED KINGDOM

Bolsover District Council
The Arc
S43 4JY Bolsover
UNITED KINGDOM

Amber Valley Borough Council
Town Hall
DE11 0AH Ripley
UNITED KINGDOM

Erewash Borough Council
Town Hall
NG10 1HU Long Eaton
UNITED KINGDOM

Derby City Council
Council House, Corporation Street
DE1 2FS Derby
UNITED KINGDOM

South Derbyshire District Council
Civic Offices, Civic Way
DE11 0AH Swadlincote

Staffordshire Moorland District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek

Peak District National Authority
Aldern House, Baslow Road
DE45 1AE Bakewell
UNITED KINGDOM

Chesterfield Royal Hospital NHS Foundation Trust
Calow
S44 5BL Chesterfield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CPB108 Supply of Electrical Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is seeking to appoint 1 competent organisation to supply a range of electrical materials to meet the needs of the Council.
The contract is for 2 years with the option to extend for 2 further 1 year periods subject to performance.
The anticipated contract start date 1.4.2016. The estimated annual contract spend for Derbyshire County Council is 860 000 GBP.
I have increased the estimated spend by 90 000 GBP per annum to allow other Borough, Districts and City Councils within Derbyshire and the surrounding area to call off the contract if they wish to.

II.1.6)Common procurement vocabulary (CPV)

31680000, 31681410, 31681400, 31000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is to supply a range of electrical materials to various Local Authority premises/building sites throughout Derbyshire and the surrounding geographical area. The Council estimated expenditure per annum is 950 000 GBP.
The contract is for 2 years with the option to extend for 2 further periods of one year each subject to annual performance review.

II.2.2)Information about options

Options: yes
Description of these options: The contract agreement is designed to provide 1 approved organisation for the period of contract 1.4.2016 to 31.3.2018 with an option
to extend for up to 2 further periods of 1 year each subject to annual performance review.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed within tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within tender documentation.
Minimum level(s) of standards possibly required: As detailed within tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within tender documentation.
Minimum level(s) of standards possibly required:
As detailed within tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Technical Assessment. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPB108

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.10.2015 – 11:00

Place:

Chatsworth Hall, Matlock

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Property Procurement Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.9.2015

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
Chatsworth Hall, Chesterfield Road
DE4 3FW Matlock
UNITED KINGDOM
E-mail: geraldine.massey@derbyshire.gov.uk
Telephone: +44 1629536250

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum of 10 calendar days standstill period at the point of information on the award of the contract is
communicated to the relevant economic operators.
Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the regulations) such information should be requested from the addressee in section 1.1 if an appeal regarding the award of the contract has not been successfully resolved the regulations provide for aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the regulations, to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.9.2015

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