Supply of Electricity to Manchester City Council

Supply of Electricity to Manchester City Council

Licensed electricity suppliers are invited to submit a pre-qualification questionnaire for the supply of electricity to all Manchester City Council operational building stock.

United Kingdom-Manchester: Electricity distribution and related services

2015/S 114-206403

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manchester City Council
Room 320, Town Hall
For the attention of: Mr Robert Kelk
M60 2JR Manchester
UNITED KINGDOM
Telephone: +44 1612457897
E-mail: r.kelk@manchester.gov.uk
Fax: +44 1612740013

Internet address(es):

General address of the contracting authority: http://www.manchester.gov.uk

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Manchester City Council
Further information can be obtained at www.the-chest.org.uk
Contact point(s): See above
M60 2JR Manchester
UNITED KINGDOM
E-mail: r.kelk@manchester.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Manchester City Council
Specifications and additional documents can be obtained at www.the-chest.org.uk
Contact point(s): See above
M60 2JR Manchester
UNITED KINGDOM
E-mail: r.kelk@manchester.gov.uk

Tenders or requests to participate must be sent to: Manchester City Council
Tenders/requests must be sent to www.the-chest.org.uk
Contact point(s): See above
M60 2JR Manchester
UNITED KINGDOM
E-mail: r.kelk@manchester.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TC472/RK — Supply of Electricity.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 11 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Licensed electricity suppliers are invited to submit a pre-qualification questionnaire for the supply of electricity to all Manchester City Council operational building stock, plus associated electricity supplies to all Manchester schools, and to affiliated independent organisations that secure their electricity through the City Council.
The framework will be for 1 year with an option to extend for up to an additional 3 years commencing 1.9.2015.
The framework will comprise the following lots:
— Lot 1 121 Over 100 KW sites (including 4 over 1 MW sites). Total load 74 GWh.
— Lot 2 557 Sub 100 KW sites (profiles 03-08).
Total load 31 GWh.
561 domestic/landlords supplies (profiles 01-02).
Total load 3 GWh.

II.1.6)Common procurement vocabulary (CPV)

65300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Licensed electricity suppliers are invited to submit a pre-qualification questionnaire for the supply of electricity to all Manchester City Council operational building stock, plus associated electricity supplies to all Manchester schools, and to affiliated independent organisations that secure their electricity through the City Council.
The framework will be for 1 year with an option to extend for up to an additional 3 years commencing 1.9.2015.
The framework will comprise the following lots:
— Lot 1 121 Over 100 KW sites (including 4 over 1 MW sites). Total load 74 GWh.
— Lot 2 557 Sub 100 KW sites (profiles 03-08).
Total load 31 GWh.
561 domestic/landlords supplies (profiles 01-02).
Total load 3 GWh.
Estimated value excluding VAT:
Range: between 10 000 000 and 11 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 0 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Over 100 KW sites

1)Short description

121 Over 100 KW sites (including 4 over 1 MW sites). Total load 74 GWh.

2)Common procurement vocabulary (CPV)

65300000

3)Quantity or scope

121 Over 100 KW sites (including 4 over 1 MW sites). Total load 74 GWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Sub 100 KW sites

1)Short description

557 Sub 100 KW sites (profiles 03-08). Total load 31 GWh 561 domestic/landlords supplies (profiles 01-02). Total load 3 GWh.

2)Common procurement vocabulary (CPV)

65300000

3)Quantity or scope

557 Sub 100 KW sites (profiles 03-08).
Total load 31 GWh.
561 domestic/landlords supplies (profiles 01-02).
Total load 3 GWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.
Minimum level(s) of standards possibly required: As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As stated in the Pre Qualification Questionnaire and Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The procurement will meet the fundamental aim of boosting the economy through rapid execution of the framework.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TC472/RK
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2015 – 19:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2015 – 19:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Council is using the e-business portal known as The Chest www.the-chest.org.uk to conduct the procurement exercise. To gain access to pre-qualification questionnaire, tenderers will need to register their company details at the above website.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents. Tenderers will need to electronically submit their completed pre-qualification questionnaire and accompanying documentation via the Chest on-line portal by 19:00 hours on the 25.6.2015, as referred to in IV.3.4. Any supplier questions queries will also need to be submitted via The Chest website.
Under the agreement the provider will be required to support the Council’s economic and social regeneration objectives. Therefore selection and award criteria, specification requirements and contract performance conditions may relate in particular to social and environmental considerations.
Tenders should note that although quantities and descriptions in the tender are those used and required by Manchester City Council this Framework is open to and may be used by other North West Authorities and Manchester Partners — this includes the following Councils and partners:-Blackburn with Darwen, Blackpool, Bolton, Bury, Cheshire East, Cumbria, Cheshire West and Chester, Halton, Knowsley, Lancashire, Liverpool, Manchester, Oldham, Rochdale, Salford, Sefton, St Helens, Stockport, Tameside, Trafford, Warrington, Wigan, Wirral, Greater Manchester Fire and Rescue Authority, Greater Manchester Police Authority, Greater Manchester Waste Disposal Authority, Manchester Central Convention Complex, Commission for New Economy, Greater Manchester Passenger Transport Executive (TfGM),Transport for Greater Manchester, Greater Manchester Combined Authority, Integrated Transport Authority, Pennine Accute Trust, Central Manchester Foundation Trust, and University Hospitals of South Manchester.
The contract will be for 1 year with an option to extend for up to an additional 3 years. The Council reserves the right not to award a contract as a result of the procurement process initiated by this notice and will not be liable for any costs incurred by candidates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.6.2015

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