Supply of Electronic Patient Record

Supply of Electronic Patient Record

The Scottish Ambulance Service is undertaking an Ambulance Telehealth Programme which is split into 2 phases. Phase 2 of the programme aims to enhance the software available to the A&E ambulance clinician. Part of this phase involves replacing the current ePRF software.

United Kingdom-Edinburgh: Industry specific software package

2015/S 128-235773

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Ambulance Service
National Headquarters, Gyle Square, South Gyle Crescent
Contact point(s): Procurement
For the attention of: Fred Davidson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1313140090

Internet address(es):

General address of the contracting authority: http://www.scottishambulance.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00393

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: Scottish Ambulance Service
National Headquarters, Gyle Square, South Gyle Crescent
Contact point(s): Procurement
For the attention of: Fred Davidson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1313140090
Internet address: http://www.scottishambulance.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Ambulance Service
National Headquarters, Gyle Square, South Gyle Crescent
Contact point(s): Procurement
For the attention of: Fred Davidson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1313140090
Internet address: http://www.scottishambulance.com

Tenders or requests to participate must be sent to: Scottish Ambulance Service
National Headquarters, Gyle Square, South Gyle Crescent
Contact point(s): Procurement
For the attention of: Fred Davidson
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1313140090
Internet address: http://www.scottishambulance.com

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Electronic Patient Record (ePR).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Scottish Ambulance Service is undertaking an Ambulance Telehealth Programme which is split into 2 phases. Phase 2 of the programme aims to enhance the software available to the A&E ambulance clinician. Part of this phase involves replacing the current ePRF software. This procurement process is focussed on this replacement and this document outlines the high level requirements for the new software, to be known as the Electronic Patient Record (ePR).
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_4375 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

48100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The ePR development needs to meet, but will not be limited to, the following criteria.
The ePR will work on modern tablets (Getac T800s, Windows 8.1 operating system) using both the mobile networks and Wi-Fi to transmit data to and from Service servers.
The system will enable clinicians to record information and hold content that will support them in their decision making.
Data from other systems, for example the Computer Aided Dispatch (CAD) system and medical devices, will automatically populate the ePR based on agreed business rules.
Data entered into the ePR will be capable of being sent to Health and Social Care partners’ IT systems using agreed communication standards.
Data entered into the system will be encrypted both at rest and in transit.
The ePR will include functionality to accommodate data capture for multi-patient incidents.
The ePR will be transferable from one clinician to another.
The user interface will be designed in conjunction with nominated Service staff to provide a user-friendly system which will make it as easy as possible for staff to record information and access information that will support them.
A training package will be designed in conjunction with the Service training team.
The system will have robust security and administration modules that will enable access rights to be controlled, system settings to be defined and provide full audit trails.
Installation and support:
The contract will include installation and the ongoing support of the software in the Service’s A&E fleet.

II.2.2)Information about options

Options: yes
Description of these options: There shall be an option to extend the contract by a further period of 5 years in single year extensions.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not applicable.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(2) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SAS/2015/007
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.8.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

17.8.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The successful bidder will be expected to work with the Scottish Ambulance Service and their other hardware and software suppliers to ensure the necessary software is installed on the tablets and that the required interfaces are delivered and tested.
The system will be expected to meet rigorous quality standards and include resilience that is necessary in order to support the Scottish Ambulance Service to provide a 24/7/365 emergency service across the entire Scottish Mainland and Islands.
The Scottish Ambulance Service has approximately 120 locations throughout Scotland (including islands), and the service provider will be required to provide an acceptable standard of support across the country to support our 24/7 operations.
(SC Ref: 404476).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.7.2015

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