Supply of Emergency Mobilising and Communication Systems

Supply of Emergency Mobilising and Communication Systems

. A contract for emergency mobilising and communications systems for the Essex Fire Authority. The systems will also be provided to the Bedfordshire Fire & Rescue Service.

UK-Witham: IT services: consulting, software development, Internet and support

2013/S 014-019398

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Essex Fire Authority
Service Headquarters, Kelvedon Park, Rivenhall
Contact point(s): www.delta-esourcing.com
CM8 3HB Witham
UNITED KINGDOM
Telephone: +44 1376576000

Internet address(es):

General address of the contracting authority: www.essex-fire.gov.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Emergency Mobilising and Communication Systems
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
NUTS code UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
IT services: consulting, software development, Internet and support. A contract for emergency mobilising and communications systems for the Essex Fire Authority. The systems will also be provided to the Bedfordshire Fire and Rescue Service. The Essex Fire Authority wishes to award a contract to a prime contractor, or to contractors supplying products under Lots. The contract will provide replacement emergency mobilising and communications systems (EMCS) which will deliver an end to end solution for emergency call handling, mobilising, communications and incident management. The solution will include, but may not be limited to the provision of: Computer aided despatch system/mobilising system, an integrated communications control system (ICCS), remote location communications equipment (station end equipment), partial integration with corporate Geographical information system (GIS)/Gazetteer, integration into FRS mobile data terminals and the Airwave network to provide mobile data and status messaging, integration with some FRS back office ICT systems.
The contract will include delivery, installation and configuration of all system components, all relevant software hardware and provision of all software licences including all through-life maintenance provision requirements.
II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 1 100 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Lot 1: Mobilising System – Station End Equipment, Data Communications Gateway, Mobile Data Storage Systems Software
Lot 2: Integrated Communications Control System (ICCS) – Voice Recording Systems
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 30.8.2013. Completion 1.4.2014

Information about lots

Lot No: 1 Lot title: Lot 1: Mobilising System –

1)Short description
Station End Equipment, Data Communications Gateway, Mobile Data Storage Systems Software
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Integrated Communications Control System (ICCS)
1)Short description
Integrated Communications Control System (ICCS) & Voice Recording Systems.
2)Common procurement vocabulary (CPV)

72000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to to require deposits, guarantees, bonds or other forms of appropriate security. Further details are set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in Tender Documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in Tender Documentation
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As stated in Tender Documentation

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
As stated in Tender Documentation
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
F/346
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.3.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
9.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Witham:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./U7S2HU489B

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/U7S2HU489B

GO Reference: GO-2013115-PRO-4515877
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call +44 845 270 7050 or email helpdesk@delta-esourcing.co

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2013

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