Supply of Fencing Metalwork and Woodwork to Forestry Commission

Supply of Fencing Metalwork and Woodwork to Forestry Commission

Framework agreement for the supply of fencing metalwork, woodwork and ancillary items across Scotland.

United Kingdom-Edinburgh: Fencing components

2016/S 161-290788

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000676156
E-mail: procurement.scotland@forestry.gsi.gov.uk
NUTS code: UKM
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of fencing metalwork, woodwork and ancillary items.

Reference number: FW0031

II.1.2)Main CPV code

34928220

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework agreement for the supply of fencing metalwork, woodwork and ancillary items across Scotland. All materials supplied will be suitable for the protection of the National Forest Estate from damage caused by grazing herbivores and will also protect local flora and fauna. Our intention is to award this framework agreement to a single supplier for a period of up to four years starting on the 1.11.2016. All Timber and wood-derived products must originate from an independently verifiable Legal and Sustainable source. The total value of this framework agreement over the entire period, including any extension options, is anticipated to be in the region of 1 000 000 to 1 300 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

34928220
44231000
44312000
44313100

II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

Framework agreement for the supply of fencing metalwork, woodwork and ancillary items across Scotland. All materials supplied will be suitable for the protection of the National Forest Estate from damage caused by grazing herbivores and will also protect local flora and fauna. Our intention is to award this framework agreement to a single supplier for a period of up to four years starting on the 1.11.2016. All Timber and wood-derived products must originate from an independently verifiable Legal and Sustainable source.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

At the end of year two we will decide whether or not to extend the agreement for a further year, at the end of year three we will decide again whether or not to extend for a fourth and final year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from the competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The total value of this framework agreement over the entire period, including any extension options, is anticipated to be in the region of 1 000 000 to 1 300 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = Minimum 5 000 000 GBP.

Public Liability Insurance = Minimum 2 000 000 GBP for any one incident and unlimited in total

Product Liability Insurance = Minimum 1 000 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

List and brief description of selection criteria:

4c.1.2

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4c.4

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4c.7

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

All Timber and wood-derived products must originate from an independently verifiable Legal and Sustainable source

4c.9

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

4c.12, 4c.12.1, 4c.12.2

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards (as amended):

— BS 1722-7:2006 — Fences. Specification for wooden post and rail fences

— BS 4102:1998 — Specification for steel wire for general fencing purposes

— BS EN 10218 — Steel wire and wire products

— BS EN 10223 — Steel Wire and Products for Fencing and netting

— BS EN 10244 — Steel wire and wire products

— BS EN 10270 — Steel Wire for mechanical springs

— BS EN 8417: 2011 +A1:2014 — Preservation of wood COP.

— any other BS EN standard or equivalent relevant to the products list.

If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/09/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/09/2016
Local time: 12:00
Place:

Forestry Commission, 1st Floor, 231 Silvan House, Edinburgh, EH12 7AT.

Information about authorised persons and opening procedure:

Regulated Procurement Officer and through PCS-Tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2020 if all extensions are utilised.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This framework agreement was not split into Lots, either geographically or by product. A single supplier is preferred so that all Districts will be covered by this framework and to ensure co-ordinated deliveries of all items ordered.

Should any question within the ESPD be subject to pass/fail scoring be scored ‘fail’ the entire bid shall be set aside and shall take no further part in the competition.

Where the capability and capacity of a sub-contractor, members of a consortia or any other body will be relied on to meet the selection criteria, you must provide a separate ESPD from each of those other parties relied on. For a sub-contractor, members of a consortia or any other body that you do not rely upon you do not need to provide a separate ESPD.

Question Scoring Methodology for Award Criteria outlined in invitation to tender:

0 — Unacceptable — Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 — Poor — Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

50 — Acceptable — Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

75 — Good — Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 — Excellent — Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required (see your ‘Supplier Control Panel’ to enable single sign-on between PCS and PCS-T).

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is tbc. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:457459).

VI.4)Procedures for review

VI.4.1)Review body

Forestry Commission
Silvan House, 231 Corstorphine Road
Edinburgh
EH12 7AT
United Kingdom
Telephone: +44 3000676156
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2016

 

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