Supply of Food and Clothing Vouchers for use in Retail Establishments

Supply of Food and Clothing Vouchers for use in Retail Establishments

Middlesbrough Council are seeking to procure a supplier or suppliers of food, general groceries and clothing ‘vouchers, coupons and or cards’ that can be exchanged within retail outlets (including supermarkets and similar establishments) within the Middlesbrough vicinity.

UK-Middlesbrough: coupons

2012/S 166-275790

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Middlesbrough Borough Council
Strategic Commissioning & Procurement Unit, Strategic Resources, PO Box 506, Civic Centre
For the attention of: Stephen Snaith
TS1 9GA Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178

Internet address(es):

General address of the contracting authority: www.middlesbrough.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1280

Further information can be obtained from: Middlesbrough Borough Council
Strategic Commissioning & Procurement Unit, Strategic Resources, PO Box 506, Civic Centre
For the attention of: Stephen Snaith
TS1 9GA Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178
Internet address: www.middlesbrough.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NEPO Portal
https://www.qtegov.com/procontract/supplier.nsf
For the attention of: https://www.qtegov.com/procontract/supplier.nsf
UNITED KINGDOM
Telephone: +44 1642729178
Internet address: www.middlesbrough.gov.uk

Tenders or requests to participate must be sent to: NEPO Portal
https://www.qtegov.com/procontract/supplier.nsf
For the attention of: https://www.qtegov.com/procontract/supplier.nsf
UNITED KINGDOM
Telephone: +44 1642729178
Internet address: www.middlesbrough.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Redcar & Cleveland Borough Council, Stockton-on-Tees Borough Council, Hartlepool Borough Council and Darlington Borough Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Food and Clothing Vouchers for use in Retail Establishments.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Tees Valley.
NUTS code UKC1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Middlesbrough Council are seeking to procure a supplier or suppliers of food, general groceries and clothing ‘vouchers, coupons and or cards’ that can be exchanged within retail outlets (including supermarkets and similar establishments) within the Middlesbrough vicinity.
From April 2013 the Council will be undertaking the issue of emergency financial support to individuals in receipt of benefits and intends to provide aspects of this service relating to the supply of the following items by issuing vouchers, coupons and or cards to claimants.
— food,
— general groceries,
— nappies,
— clothing and footwear,
— small household equipment,
— bedding.
The Council is particularly interested in suppliers that can provide vouchers/coupons/cards that can be restricted in use to one or more of the above categories and in particular vouchers, coupons and or cards that can exclude the purchase of alcohol and tobacco related products.
II.1.6)Common procurement vocabulary (CPV)

30199750, 30161000, 30199770

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will last for an initial 12 month period with the option to extend by a further 2 x 12 month periods. Middlesbrough Council’s estimated annual value is 300 000 GBP. The estimated range quoted within the total quantity or scope allows for the additional authorities who may utilise the contract.
Estimated value excluding VAT:
Range: between 900 000 and 4 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial 12 month period with the option to extend for a further 2 x 12 month periods.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Deposits and Guarantees maybe required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The terms of payment will be set out in the terms and conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the case of group bidders the group the group will be expected to take legal form.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Full details of the information to be provided are detailed in the pre-qualification questionnaire. To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via https://www.qtegov.com/procontract/supplier.nsf and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system. If you have any problems registering an interest contact Stephen Snaith telephone 01642 729178.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the pre-qualification questionnaire. To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via https://www.qtegov.com/procontract/supplier.nsf and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system. If you have any problems registering an interest contact Stephen Snaith telephone 01642 729178.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: 2 years accounts and bankers reference. Minimum levels of standards possibly required: The contractors financial and economic standing will be assessed on the information it provides in its pre-qualification questionnaire and any other information requested by the Authority by way of clarification. Factors that will be considered will include turnover, liquidity, profitability, equity and overall company efficiency. The list is not exhaustive and assessment will ultimately be made on a pass or fail based on the risk level of the financial ability of the contractor to deliver the service. Those contractors assessed as low to medium risk will proceed and those deemed as high risk will not. To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via https://www.qtegov.com/procontract/supplier.nsf and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system.

III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
Full details of the information to be provided are detailed in the pre-qualification questionnaire. To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via https://www.qtegov.com/procontract/supplier.nsf and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system.

If you have any problems registering an interest contact Stephen Snaith +44 1642729178.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CORP102/2012
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
28.9.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Full details of the information to be provided are detailed in the pre-qualification questionnaire. To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via https://www.qtegov.com/procontract/supplier.nsf and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system.

If you have any problems registering an interest contact Stephen Snaith +44 1642729178.
(MT Ref:92056).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Middlesbrough Council Stategic Resources
PO BOX 506, Civic Centre
Middlesbrough
UNITED KINGDOM
E-mail: scpu_procurement@middlesbrough.gov.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Appeals should be to the Strategic Commissioning & Procurement Unit via the Pro-Contract E-tendering system as a formal question requiring response from the Authority. Appeals shall be in accordance with the requirements of statutory procurement regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2012

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