Supply of Food Products to Schools in South Gloucestershire

Supply of Food Products to Schools in South Gloucestershire

Supply of food products to schools, educational and other establishments within South Gloucestershire.

United Kingdom-Bristol: Miscellaneous food products

2015/S 121-220422

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Gloucestershire Council
High Street, Kingswood, South Gloucestershire
For the attention of: Nicola Lewton
BS15 9TR Bristol
UNITED KINGDOM
Telephone: +44 1454865438
E-mail: nicola.lewton@southglos.gov.uk

Internet address(es):

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of food products to schools, educational and other establishments within South Gloucestershire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Miscellaneous food products. Supply of food products to schools,educational and other establishments within South Gloucestershire. 5 Lots: Groceries and provisions, Frozen Products, Fresh meat, Fresh fruit and vegetables, Dairy and Bread.

II.1.6)Common procurement vocabulary (CPV)

15800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To supply food products in the following Lots to schools, educational and other establishments within South Gloucestershire — Groceries and Provisions, Frozen Products, fresh meat, fresh fruit and vegetables, fresh bread and dairy products.
Estimated value excluding VAT: 13 820 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A 3 year contract, with an option to extend for a further 2 x 12 months subject to performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Fresh Meat

1)Short description

Fresh meat.

2)Common procurement vocabulary (CPV)

15100000

3)Quantity or scope

For the supply of Fresh Meat to schools, educational and other establishments within South Gloucestershire.
Estimated value excluding VAT: 1 570 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Frozen Food

1)Short description

For the supply of Frozen food to schools, educational and other establishments within South Gloucestershire.

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

For the supply of Frozen foods to schools, educational and other establishments within South Gloucestershire.
Estimated value excluding VAT: 5 160 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Groceries and provisions

1)Short description

For the supply of Groceries to schools, educational and other establishments within South Gloucestershire.

2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

For the supply of groceries to schools, educational and other establishments within South Gloucestershire.
Estimated value excluding VAT: 5 035 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Fresh fruit and Vegetables

1)Short description

For the supply of Fresh fruit and vegetables to schools, educational and other establishments within South Gloucestershire.

2)Common procurement vocabulary (CPV)

15300000

3)Quantity or scope

For the supply of Fresh fruit and vegetables to schools, educational and other establishments within South Gloucestershire.
Estimated value excluding VAT: 1 855 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Dairy and Bread

1)Short description

For the supply of Dairy products and bread to schools, educational and other establishments within South Gloucestershire.

2)Common procurement vocabulary (CPV)

15511000, 15811100

3)Quantity or scope

For the supply of dairy and bread to schools, educational and other establishments within South Gloucestershire.
Estimated value excluding VAT: 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WWG-5CDA3O

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: After 3 years or 5 years if the contract is extended as per terms.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144720000

GO Reference: GO-2015622-PRO-6708118.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in 1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days beginning with the date when the tenderer first knew or ought to have known that the grounds for starting the proceedings had arisen). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

South Gloucestershire Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

22.6.2015

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