Supply of Fresh Meats, Cooked Meats and Fresh Fish Across Scotland

Supply of Fresh Meats, Cooked Meats and Fresh Fish Across Scotland

Scotland Excel Framework. 4 Lots. Fresh Meat – Lot No: 1.

United Kingdom-Paisley: Meat

2018/S 062-136884

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
E-mail: facilities@scotland-excel.org.uk
Fax: +44 1416187423
NUTS code: UKM83

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Distribution of fresh meats, cooked meats and fresh fish

Reference number: 01-18

II.1.2)Main CPV code

15110000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

A renewal framework for the Supply and Distribution of fresh meats, cooked meats and fresh fish.

The scope of materials covered under the framework will include buy not limited to fresh — beef, lamb, pork, poultry, cooked meats, fresh fish, protected geographical indication (PGI) products and farm assured products.

II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Fresh Meat

Lot No: 1

II.2.2)Additional CPV code(s)

15100000
15111000
15119000
15130000
15131100
15131110
15131220
15131134
15131700
15131400
15131130
15131620
15115000
15115100
15112130
15131210
15131410
15131640
15112120
15112000
15131500

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

Supply and Distribution of fresh meats. The scope of this lot under the framework will include, but not limited to fresh — beef, lamb, pork, poultry, prepared products, protected geographical indication (PGI) meat products and farm assured meat products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 36 months with the option to extend for up to a 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Cooked Meats

Lot No: 2

II.2.2)Additional CPV code(s)

15100000
15111000
15119000
15130000
15131700
15113000
15131400
15115000
15115100
15112130
15131210
15131410
15112120
15112000
15131500

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

Supply and Distribution of cooked meats. The scope of this lot under the framework will include, but not limited to cooked meat products, protected geographical indication (PGI) meat products and farm assured meat products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 36 months with the option to extend for up to a 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland)Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Fresh Fish

Lot No: 3

II.2.2)Additional CPV code(s)

15119600
15211100
03311240
03311500
03311000
03311700
15241500
03310000
03311210
03311220

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

Supply and Distribution of fresh fish. The scope of this lot under the framework will include, but not limited to fresh fish products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework will run for an initial period of 36 months with the option to extend for up to a period of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland)Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

II.2)Description

II.2.1)Title:

Specialised Products

Lot No: 4

II.2.2)Additional CPV code(s)

15100000
15111000
15119000
15130000
15131700
15131400
15115000
15115100
15112130
15112120
15112000
15131500
15119600
15211100
03310000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

Supply and Distribution of specialised products. The scope of this lot within the framework will be for (but not limited to) specialised products that may be required for additional catering or catering events e.g. game, venison, oysters etc.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

For an initial period of 36 months with the option to extend for up to a 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts(Scotland)Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.

Minimum level(s) of standards possibly required:

Insurance requirements:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

– Employer’s (Compulsory)Liability Insurance: maintain a minimum indemnity limit of 10 000 000 GBP in respect of each claim and without limit to the number of claims,

– Public/Product Liability Insurance: maintain a minimum level of 10 000 000 GBP in respect of each claim and without limit to the number of claims,

– Motor Vehicle Insurance: 3rd Party Motor Insurance – to a minimum indemnity level of 5 000 000 GBP in respect of each claim and without limit to the number of claims.

For bidders who will subcontract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors’ vehicles are appropriately insured and maintained.

Other economic and financial requirements:

A search of the bidder against Equifax’s Protect must not return a “Warning” or “Caution” returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules)that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed Framework Agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1. Supplier Self Audit;

2. Relevant Examples of Previous Services of Supplies;

3. Subcontracting;

4. Quality Management Procedures;

5. Environmental Management Systems or Standards;

6. Health and Safety Procedures;

In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, the Technical and Professional Ability selection criteria apply separately.

Minimum level(s) of standards possibly required:

Further to the description of the selection criteria outlined above, guidance and the minimum level of standards required are outlined in the “01-18 III.1.3 Technical and Professional Ability” attachment, which can be found in the “Information and Instructions” folder of the Buyer Attachments area, within ITT 22434 of project 10258, the tender for fresh meats, cooked meats and Fresh Fish 01-18.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed Framework Agreement and contracts to be called-off there under(to the extent known or settled at this stage),please see the procurement documents(details of how to access these being set out in section “1.3) Communication” of this Contract Notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 241-499748

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/10/2018

IV.2.7)Conditions for opening of tenders

Date: 24/04/2018
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel, as a central purchasing body, is procuring this framework for the use and benefit, together with any Integration Authority, or other body, established pursuant to the Public Bodies The 32 local authorities in Scotland http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx

Scotland Excel associate members http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

— Tayside Contracts,

— Scottish Prison Service (SPS).

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement with Scotland Excel. (Joint Working)(Scotland) Act 2014.

Tenderers are advised that the envisaged maximum number of participants that might be appointed is purely indicative. Scotland Excel reserves the right to appoint more or less bidders to the proposed Framework Agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each Member Authority or Associate Member which will be settled by them during call-off of a contract under this proposed Framework Agreement. Further information on this can be found within the councils “01-18 Logistics Information” document found within the “Buyer Attachment” area.

Subcontractors on whose capacity the Tenderer does not rely: Scotland Excel will request the following information in the European Single.

Procurement Document (Scotland):

— whether the Tenderer intends to subcontract any share of the contract to a 3rd party,

— list of the proposed subcontracts as far as it is known at that stage and

— what proportion/percentage of the contract does the Tenderer intend to subcontract.

These subcontractors on whose capacity the bidder does not rely will be subject to the rules regarding Exclusion as set out immediately above.

In line with Clause 72 of the Public Contracts (Scotland) Regulations 2015, Contract and framework agreements may be modified without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted is in the “01-18 Regulation 72″ document within the “Information and Instructions” folder.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10258. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

In accordance with section 25(3) of the Procurement Reform (Scotland) Act 2014 note that, Scotland Excel intends to include community benefit requirements. As part of your response within the Technical Envelope, bidders will be requested to commit to delivery of community benefits in accordance with the methodology outlined in the tender documents.

(SC Ref:533449).

VI.4)Procedures for review

VI.4.1)Review body

Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
United Kingdom
Telephone: +44 3003001200
Fax: +44 1416187423Internet address:http://www.scotland-excel.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/03/2018

 

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