Supply of Furniture and Removal of Surplus Furniture
NICS Supply, Delivery and Installation of New Furniture and Removal of Surplus Furniture 2012.
UK-Belfast: desks and tables
Section I: Contracting authority
Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Business Support and FM Branch
BT3 9ED Belfast
General address of the contracting authority: www.dfpni.gov.uk/cpd
Further information can be obtained from: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Approximately 80 % of sites and offices are located within the Greater Belfast area, however there may be a number of simultaneous jobs at a number of locations throughout Northern Ireland.
NUTS code UKN0
39121000, 39112100, 39113200, 39143210, 39141300
Estimated value excluding VAT: 11 000 000 GBP
Section III: Legal, economic, financial and technical information
Minimum level(s) of standards possibly required: Tenderers must have a minimum turnover of one million pounds (1 000 000 GBP) for each of the last 2 financial years for the supply of Furniture. A self declaration of the minimum turnover will be required at tendering stage. The highest scoring Tenderer will be required to provide audited accounts for the last 2 financial years to verify this before the Intention to Award Stage. If verification cannot be provided within 7 working days of request, the Tender will be excluded from the competition and the information sought from the next highest placed tenderer.
Tenderers must clearly demonstrate their company experience by providing examples of two projects, one large* and one small**.
*The large project is considered as exceeding one hundred workstations and seating with or without breakout furniture.
**The small project is considered as replacing and removing a single desk or up to four existing desks from a small isolated office.
The examples must have been carried out within the last three years, demonstrating that their organisation has experience of directly managing commercial (not domestic) contract grade office furniture supply and installations in either the private, charitable or public sector, where Visual Display Terminals (VDT) are in use.
The examples must include the following details:
— identity of organisation to which goods were sold,
— quantity, value and description of each product delivered,
— confirm if delivered within stipulated timescale.
Personnel Professional Ability:
Tenderers will be required to declare that the proposed staff involved in the installation, assembly on site, and commissioning of the workstations, have obtained, where necessary, accredited training in the following areas;
— construction skills register (or equivalent),
— portable appliance testing (where appropriate).
CPD will request verification in the form of valid certificates from the highest scoring tenderer before proceeding to the Intention to Award Stage. If these are not provided within 7 days of request, the Tenderer will be excluded from the competition and the next highest scored tenderer will be approached (this process will continue until the required verification is provided).
Quality Management Systems Standard:
Tenderers must have the Quality Management Systems Standard ISO 9001:2008 (or equivalent independent third party awarding authority accreditation). A valid certificate must be uploaded and submitted with the tender. For the avoidance of doubt, where a Distributor is the Tenderer the Distributor must hold ISO 9001:2008 (or equivalent independent third party awarding authority accreditation) and are not required to provide the ISO 9001:2008 for their manufacturer(s)).
Environmental Management Standards:
Tenderers must ensure that the Manufacturer(s) of the products offered must have ISO 14001 (or equivalent independent third party accreditation). A valid certificate must be uploaded and submitted with the tender. Certificates must be provided for each of the nominated manufacturer(s). Failure to provide the certificates for all nominated Manufactures will lead to exclusion of the Tenderer from the competition.
Photographic Images/technical Specifications:
Tenderers must submit hard copy photographic images only for those goods being offered under this contract as listed in the Pricing Schedules. These images must show the furniture, in close proximity with one another, as evidence of the visual harmonisation of all items within an office environment. The images shall be accompanied by test certificates from an independent UKAS (or EU equivalent) accredited third party awarding authority and technical specification data sheets. Data sheets must also show compliance with the Environmental Standards listed in Annex C of the Specification Schedule. Images must portray the standard and concept as set out in the Specification Schedule.
Physical samples are not required at this stage unless explicitly requested by the Client. Should this be requested, viewing and inspection should be arranged at a location within Northern Ireland.
Section IV: Procedure
Payable documents: no
Central Procurement Directorate (CPD) uses an electronic tendering system hosted by Bravo Solutions. Tenders cannot be accessed until after the closing date and time for tender responses.
Section VI: Complementary information
Estimated timing for further notices to be published: It is envisaged that the contract shall commence on 1 November 2012. The Contract may be retendered in 30 months unless options are taken up. If both annual options are taken, the contract will be retendered in 52 months.
Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).