Supply of Furniture. Fittings and Signage

Supply of Furniture. Fittings and Signage

Supply and Installation of Furniture, fittings, equipment and signage for Bernard Weatherill House.

UK-Croydon: office furniture

2012/S 150-251061

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Croydon Council
Commissioning & Procurement Team, 10th Floor, North West Side, Taberner House, Park Lane
For the attention of: Corporate Procurement
CR9 3JS Croydon
UNITED KINGDOM
Telephone: +44 2087266000
E-mail: procurement@croydon.gov.uk

Internet address(es):

General address of the contracting authority: www.croydon.gov.uk

Address of the buyer profile: http://www.croydon.gov.uk/business/tenders/

Further information can be obtained from: Croydon Council

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Croydon Council

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Installation of Furniture, fittings, equipment and signage for Bernard Weatherill House.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Croydon.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Bernard Weatherill House (BWH), which is currently being built, will be the new main corporate building for Croydon Council. It will open in Summer 2013 and ultimately be the main office for around 2 800 staff.
Related to this a Furniture, Fixtures and Equipment (FF&E) strategy has been approved. The strategy states that FF&E for Bernard Weatherill House will be supplied by an external contractor who will also take ownership for installation and design (which must reflect the working ethos of the new building (further details below).
More about Bernard Weatherill House:
The Building is rectangular in plan with a central atrium and a 5 storey wing along Mint Walk. It is built on the site of the Fell Road offices and Crosfield House. The building has been designed to be a visually dynamic light bright working environment adopting a ‘greener’ approach to heating and cooling with a BREEAM rating of ‘’Excellent’’. The office spaces and floors are open plan and flexible allowing for a variety of different non cellular layouts to reflect the differing work styles and maintain flexibility for future changes in the organisation over the life of the building.
II.1.6)Common procurement vocabulary (CPV)

39130000, 39000000, 30191000, 30000000, 30190000, 30191100, 30193000, 30195700, 30195400, 30195600, 39100000, 39134000, 39141000, 39143300, 79934000, 39150000, 39151000, 39151300, 39153000, 39155000, 39156000, 39157000, 45233293, 45420000, 45421153, 45430000, 45440000, 45450000, 50850000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will include the supply, delivery and installation of a range of products including but not limited to office furniture, conference-and meeting room furniture, lounge and reception-area furniture, miscellaneous furniture, storage, miscellaneous bespoke furniture and office equipment, branding materials, signage, wall graphics, printed vinyl wallpaper, changes to floor coverings, minor building and decorative works.
Estimated value excluding VAT: It is anticipated the total value of the contract will be between £3 000 000 and £4 000 000.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 10 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by the Council if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the terms of the contract. Further details will be provided in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
Bidders will be required to complete a Pre-Qualification Questionnaire Consistent with the provisions of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the Pre-qualification questionnaire (PQQ) and explained in the PQQ guidance.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Pre-Qualification Questionnaire Consistent with the provisions of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the Pre-qualification questionnaire (PQQ) and explained in the PQQ guidance.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Bidders will be required to complete a Pre-Qualification Questionnaire Consistent with the provisions of the Public Contracts Regulations 2006 (as amended). The requirements are set out in the Pre-qualification questionnaire (PQQ) and explained in the PQQ guidance.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Tenderers selected on the basis of the information requested within the PQQ and the evaluation of responses.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
141/2012 CRCS
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.9.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.9.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
12.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
It is considered that the contract to which this notice relates will be for Part A Services under the Public Contracts Regulations 2006 (as amended). The detailed requirements of the Restricted OJEU process by which the procurement will be undertaken will be set out in the tender documentation.
The Procurement Process will be managed through the London Tenders Portal (www.Londontenders.org).Registration on the site is free of charge and may be undertaken by any economic operator wishing to express interest in being invited to participate in dialogue how to register your interest:

Expression of interest will be by way of the completion and submission of a pre-qualification questionnaire (“Questionnaire”) obtainable by following the instructions in this section. If you wish to register an interest and tender for this contract, please follow the steps below:
— Register your organisation free of charge via the link below.
https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm.

— Await acceptance. You will receive an email confirming your username and password for the London Tenders Portal,
— Use your username and password to log into the London Tenders Portal and register your interest in the relevant contract.
Submission Particulars.
You must submit your completed Questionnaire via the Authority’s e-tendering portal at www.londontenders.org no later than the date detailed in IV.3.4. Completed questionnaires may be submitted at any time before the closing date.

Please note that completed Questionnaires received after the closing date may be rejected.
Potential providers must keep their contact details on the e-tendering portal up-to-date or they will be unable to receive communications from the Council.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Croydon
Head of Procurement and Commissioning, London Borough of Croydon 10th Floor, Southside, Taberner House Park Lane Surrey
CR9 3JS Croydon
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why they were unsuccessful. if an appeal regarding the award of the contract has not been successfully resolved Regulations 47 to 47P (inclusive) of the Public Contracts Regulations 2006 (SI 2006 No. 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. any such action must be brought within the applicable limitation period. where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court May, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a civil financial penalty, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Court to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts & Tribunal Service
High Court, Royal Courts of Justice, the Strand, WC2A 2LL, London, United Kingdom WC2A 2Ll London UK Tel: +44 2019476000

VI.5)Date of dispatch of this notice:3.8.2012

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