Supply of HR and Payroll System

Supply of HR and Payroll System

This project relates to the work required to implement a new HR and Payroll software system within the University with effect from 30th April 2013.

LIT0383 QMU HR and Payroll system

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


University Of Edinburgh

Procurement Office, Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Billy Hislop

+44 1316514380
https://in-tendhost.co.uk/edinburghuni/aspx/Home

1.2

Address from which documentation may be obtained


University Of Edinburgh

Procurement Office, Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Billy Hislop

+44 1316514380
https://in-tendhost.co.uk/edinburghuni/aspx/Home

1.3

Completed documents must be returned to:


University Of Edinburgh

Procurement Office, Charles Stewart House, 9-16 Chambers Street,

Edinburgh

EH1 1HT

UK

Billy Hislop

+44 1316514380
https://in-tendhost.co.uk/edinburghuni/aspx/Home

2 Contract Details

2.1

Title

LIT0383 QMU HR and Payroll system

2.2

Description of the goods or services required

This project relates to the work required to implement a new HR and Payroll software system within the University with effect from 30th April 2013.

The current HR and Payroll system is no longer fit for purpose. It has limited capability for development to meet HR and Payroll requirements and to achieve operational efficiencies.

The current system is operated ‘in-house’. The new solution will be a ‘hosted’ solution, as this is considered to offer greater benefits through external system and version management.

The University has a number of business objectives and success criteria that must be met, along with some mandatory functional requirements. Please register for the tender for full information.

2.3

Notice Coding and Classification

271600 Software

160 … Edinburgh & Lothians

2.4

Total quantity or scope of tender

The system should be hosted and will be used by a number of key users…The key users of the new system include approximately 5 members of staff from the HR department and 5 members of staff from the Finance department.

The supplier will work with the Project Manager to identify an appropriate implementation plan and resources.

All key users will be provided with appropriate training.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Your proposed solution MUST provide the following functional requirements:

1.0) Personnel

2.0) Organisation

3.0) Payroll

4.0) Self service

5.0) Absence management

6.0) Recruitment

7.0) Development

8.0) Learning events

9.0) Travel & expenses

10.0 Occupational health & safety

11.0) Management information

12.0) Performance development

13.0) Flexible benefits

14.0) Auto enrolment

15.0) Real time information

16.0) HESA reporting

17.0) Flexible working

18.0) HERA records

19.0) Pay modelling

The supplier / solution proposed must also deliver the business objectives and the success criteria listed in the project background document, included in the PQQ.

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

LIT0383

4.3

Time Limits

a) Time-limit for obtaining documentation

b) Deadline for requests to participate
14-01-2013  Time  12:00

c) Dispatch of invitations to tender  21-01-2013

d) Estimated award date  25-02-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Collaborative arrangements:

Queen Margaret University

(SC Ref:247911)

5.2

Additional Documentation

5.3

Publication date of this notice

12-12-2012

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