Supply of Kitchen Units to Midlothian Council

Supply of Kitchen Units to Midlothian Council

Supply of kitchen units to Midlothian Council, including design services where full kitchen replacements are required.

United Kingdom-Dalkeith: Kitchen furniture and equipment

2018/S 198-447403

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
E-mail: tim.higgins@midlothian.gov.uk
Fax: +44 1316542797
NUTS code: UKM73Internet address(es):Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Kitchen Units to Midlothian Council

Reference number: MID/18/41

II.1.2)Main CPV code

39141000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Supply of kitchen units to Midlothian Council, including design services where full kitchen replacements are required.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

39141000
39221000

II.2.3)Place of performance

NUTS code: UKM73
Main site or place of performance:

Midlothian

II.2.4)Description of the procurement:

Supply of kitchen units to Midlothian Council for use by its maintenance department as well as new-build social housing. The contract should also provide for design surveys/services to assist the authority in full replacements or new kitchen installations.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Implementation and Exit Strategy / Weighting: 6
Quality criterion – Name: Proposed Products / Weighting: 21
Quality criterion – Name: Delivery of Services / Weighting: 15
Quality criterion – Name: Contract Management / Weighting: 15
Quality criterion – Name: Community Benefits / Weighting: 3
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

2 further 12 month periods of extension are available to the authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

— If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

— Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Minimum level(s) of standards possibly required:

— bidders will be required to have a minimum “general” yearly turnover of 570 000 GBP for the last 2 years,

— it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

—— Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP;

—— Public Liability Insurance = 5 000 000 GBP;

—— Professional Indemnity Insurance = 5 000 000 GBP;

—— Product Liability Insurance = 5 000 000 GBP.

http://www.hse.gov.uk/pubns/hse40.pdf

— The authority will use Experian to check the financial stability/risks associated with a tenderer, and require that they have at least a score of 51 out of 100 “below average risk”. Failing that, the authority will use reasonable measures to ensure that appointing the tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

— bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU contract notice or the relevant section of the site notice. This should take into account the scope and size of the contract. You may not use previous contracts with Midlothian Council as examples,

— bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control,

— bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the site notice,

— bidders will be required to confirm their average annual manpower for the last 3 years,

— bidders will be required to confirm their and the number of managerial staff for the last 3 years,

— bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract,

— bidders must confirm that they will provide samples, descriptions and/or photographs of the products to be supplied which do not require a certificate of authenticity. The bidder must confirm that they will provide certificates of authenticity where required.

Minimum level(s) of standards possibly required:

— bidders will be required to confirm that they will employ environmental management measures that meet the following requirements: government buying standards,

— bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards: BS 6222, BS 6222-2, BS6222-3, ISO 9002, BS5669-C1A-E1. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation).

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/11/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/11/2018
Local time: 12:00
Place:

Midlothian House, Dalkeith

Information about authorised persons and opening procedure:

Formally opened by Councillors.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 years if no extension is applied, noting that 2 further extension periods of 1 year are available to the authority.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

— economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015,

— any questions in relation to this procurement exercise may be asked by using the question and answer facility provided on the contract notice only. Directly contacting anyone at the authority other that the procurement contact provided in the documents may result in your exclusion from any further part in the process,

— if you suspect there are any errors or omissions in any aspect of this procurement exercise, either in terms of the information and documentation provided, or the process itself, you should immediately highlight this to the authority using the question and answer facility. Failing to do so could result in your submission being deemed to be non-compliant,

— please refer to the additional standard statements in relation to the ESPD attached with the procurement documents.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=560581.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The authority, through its core activity, already provides community benefits however there is additional scope to bring a social and local economic dimension into tendered activity through the inclusion of community benefit clauses.

The tendering process will fully consider how community benefits, in line with the Scottish Government definition, can be achieved within third party contracts with suppliers for goods, services and works. In line with the authority’s Procurement Strategy 2015-18, community benefits as a minimum will include:

— creation of apprenticeships,

— work Experience for S4 – S6 pupils,

— school Visits by suppliers,

— targeted training,

— Main contractors advertising sub-contract opportunities to local businesses.

The tenderer is expected to propose within their technical response, various initiatives or activities that may contribute to the above as well as a means of tracking and reporting this progress to the authority that will make up part of the overall KPIs of the contract. Failure to deliver against these will be considered as part of the overall decision to extend the contract or framework.

(SC Ref:560581)

VI.4)Procedures for review

VI.4.1)Review body

Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1DN
United Kingdom
Telephone: +44 1312707500
Fax: +44 1316542797Internet address: http://www.midlothian.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/10/2018

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