Supply of Laryngectomy and tracheostomy Consumables

Supply of Laryngectomy and tracheostomy  Consumables

A new contract to be established on an All Wales basis for the procurement of various consumables associated with laryngectomy and tracheostomy items.

UK-Cardiff: medical equipments

2012/S 83-136294

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abertawe Bro Morgannwg University Health Board (as part host of NHS Wales Shared Services Partnership – Procurement Services)
25-30 Lambourne Crescent
For the attention of: Fidelma (NWSSP Proc – WHS) Griffin
CF14 5GF Cardiff
UNITED KINGDOM
Telephone: +44 2920315500
E-mail: fidelma.griffin@wales.nhs.uk
Fax: +44 2920315450

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Laryngectomy, tracheostomy and associated consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Organisations & establishments within NHS Wales.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 506 000 GBP

II.1.5)Short description of the contract or purchase(s)
A new contract to be established on an All Wales basis for the procurement of various consumables associated with laryngectomy & tracheostomy items.
Please see the proposed item list attached to the PQQ for further details on the items that are to be included in this contract.
II.1.6)Common procurement vocabulary (CPV)

33100000, 33140000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Will be specified in the invitation to tender. Tenders may be offered for whole or part of the tender.
Estimated value excluding VAT: 1 506 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contracting authority is seeking a 3 year contract with an option to extend at the discretion of the contracting authority for two further 12 month periods.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.2.2013. Completion 31.1.2016

Information about lots

Lot No: 1 Lot title: Tracheostomy Tubes Neo-natal

1)Short description
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Tube tracheostomy neo-natal flexible tube extension
1)Short description
Tube, tracheostomy, neo-natal, silicone, flexible tube extension on proximal side of flange.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Tube, tracheostomy, paediatric
1)Short description
Tube, tracheostomy, paediatric.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Tracheostomy tube, paediatric with flexible tube extension
1)Short description
Tube, tracheostomy, paediatric, silicone, flexible tube extension on proximal side of flange.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Tracheostomy tube cuffed sub glotic suction port double lumen
1)Short description
Tube, tracheostomy, radio opaque, high volume low pressure cuff, sub glotic suction port, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 6 Lot title: Tracheostomy tube extended distal double lumen
1)Short description
Tube, tracheostomy, radio opaque, extended distal, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 7 Lot title: Tracheostomy tube fenestarted extra long double lumen
1)Short description
Tube, tracheostomy, radio opaque, fenestrated, extra long, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 8 Lot title: Tracheostomy tube fenestrated flexible flange double lumen
1)Short description
Tube, tracheostomy, radio opaque, fenestrated, flexible flange, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 9 Lot title: Tracheostomy tube flexible flange, double lumen
1)Short description
Tube, tracheostomy, radio opaque, flexible flange, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 10 Lot title: Tracheostomy tube high volume low pressure cuff, flexible flange, double lumen
1)Short description
Tube, tracheostomy, radio opaque, high volume low pressure cuff, flexible flange, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 11 Lot title: Tracheostomy tube high volume low pressure cuff, fixed flange, single lumen
1)Short description
Tube, tracheostomy, radio opaque, high volume low pressure cuff, fixed flange, single lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 12 Lot title: Tracheostomy tube high volume low pressure cuff, fixed flange, double lumen
1)Short description
Tube, tracheostomy, radio opaque, high volume low pressure cuff, fixed flange, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 13 Lot title: Tracheostomy tube high volume low pressure cuff, fenestrated, flexible flange, double lumen
1)Short description
Tube, tracheostomy, radio opaque, high volume low pressure cuff, fenestrated, flexible flange, double lumen.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 14 Lot title: Tracheostomy tube, non-compressable, adjustable flange
1)Short description
Tube, tracheostomy, non-compressable, radio opaque, adjustable flange,
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 15 Lot title: Trachestomy tube, polyvinyl cholride, high volume low pressure cuff, disposable inner cannula
1)Short description
Tube, trachestomy, polyvinyl cholride, radio opaque, high volume low pressure cuff, disposable inner cannula.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 16 Lot title: Stoma stud/button, silicone
1)Short description
Stoma stud/button, silicone.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 17 Lot title: Stoma stud/button, silicone, for use with filter
1)Short description
Stoma stud/button, silicone, for use with filter.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 18 Lot title: Voice prosthesis indwelling retro grade fitting
1)Short description
Prosthesis, voice, silicone, indwelling, retro grade fitting.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 19 Lot title: Voice prosthesis indwelling anterograde fitting
1)Short description
Prosthesis, voice, silicone, indwelling, anterograde fitting.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 20 Lot title: Voice prosthesis indwelling pre-loaded
1)Short description
Prosthesis, voice, silicone, indwelling, pre-loaded.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 21 Lot title: Voice prosthesis non indwelling flapper valve
1)Short description
Prothesis, voice, silicone, non indwelling, flapper valve.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 22 Lot title: voice prosthesis indwelling gel capped loading system
1)Short description
Prosthesis, voice, silicone, indwelling, gel capped loading system.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 23 Lot title: Voice prosthesis indwelling gel capped loading system sterile
1)Short description
Prosthesis, voice, silicone, indwelling, gel capped loading system, sterile.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 24 Lot title: Voice prosthesis indwelling soft valve assembly silver oxide embedded
1)Short description
Prosthesis, voice, silicone, indwelling, soft valve assembly, silver oxide embedded.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 25 Lot title: Voice prosthesis non indwelling flapper valve gel cap loaded
1)Short description
Prosthesis, voice, silicone, non indwelling, flapper valved, gel cap loaded.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 26 Lot title: Voice prosthesis non indwelling slit valved
1)Short description
Prosthesis, voice, silicone, non indwelling, slit valved.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 27 Lot title: Speaking Valve with 15mm connector
1)Short description
Speaking Valve with 15mm connector.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 28 Lot title: Speaking Valves with adaptors
1)Short description
Speaking Valve with 15mm connector with 02 adaptor.
Speaking Valve with 15mm I.D. 22mm O.D. to fit ventilator tubing system.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 29 Lot title: Tube holder
1)Short description
Tube holder, tracheostomy, foam, hook & loop fasteners.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 30 Lot title: neckworn airway protector/filter
1)Short description
Neckworn airway protector/filter.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 31 Lot title: Laryngectomy tube mounting to a self adhesive base plate
1)Short description
Tube, laryngectomy, silicone, mounting to a self adhesive base plate.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 32 Lot title: Laryngectomy tube fenestrated
1)Short description
Tube, laryngectomy, silicone, fenestrated.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 33 Lot title: Laryngectomy tube manual fenestration
1)Short description
Tube, laryngectomy, silicone, manual fenestration.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 34 Lot title: tracheostomy cleaning swabs
1)Short description
Tracheostomy cleaning swabs – small.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 35 Lot title: Baseplates
1)Short description
Baseplates to fit a range of filters/cassettes/studs etc.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 36 Lot title: HME Cassettes
1)Short description
HME Cassettes including high flow, normal etc.
2)Common procurement vocabulary (CPV)

33140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Non specified save that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once),
— Browse to the eSourcing Portal: https://etenderwales.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per requirements to complete NHS-SID4Health profile or registration with Sell2Wales – see III.2.1 for more information on how to complete the information.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per requirements to complete NHS-SID4Health profile or registration with Sell2Wales – see III.2.1 for more information on how to complete the information.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AW4460
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise:
1. The Contracting Authority reserves the right to use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or in part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to II.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
6. Prospective suppliers should not that NHS Shared Services Partnership – procurement services is acting on behalf of participating NHS organistions in Wales.
7. The authority reserves the right to award via a series of lots. The authority reserves the right to evaluate each lot as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
Please note that the lots provided are not exhaustive, nor are any of the descriptions confirmed.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will allow a minimum of 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in Section I.1. Aggrieved parties who have been harmed or are at risk of harm by breech of procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the authority’s web site: www.procurement.wales.nhs.uk/supply/terms.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.4.2012

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