Supply of Lease Cars and Vans to Commonwealth War Graves Commission

Supply of Lease Cars and Vans to Commonwealth War Graves Commission

The Commonwealth War Graves Commission is seeking to find a leasing and fleet management supplier.

United Kingdom-Maidenhead: Vehicle-fleet management services

2019/S 171-417876

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Commonwealth War Graves Commission
2 Marlow Road
Maidenhead
SL6 7DX
United Kingdom
Telephone: +44 1628634221
E-mail: procurement@cwgc.org
NUTS code: UKJ11
Internet address(es):Main address: https://www.cwgc.org
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/cwgc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Commemoration, Education, Restoration

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Lease Cars and Vans

Reference number: VEH01

II.1.2)Main CPV code

50111100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Common Wealth War Graves Commission (CWGC) is seeking to find a leasing and fleet management supplier to help us deliver our leasing and fleet management services across our countries of operation — specifically UK, France, Belgium and Italy. We are looking to deliver a market leading solution for our countries of operation. This solution must deliver the most efficient service to us operationally, contractually and commercially. As a not for profit organisation funded by 6 Commonwealth Governments this is vital.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply of Vehicles to UK

Lot No: 1

II.2.2)Additional CPV code(s)

50111000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

UK.

II.2.4)Description of the procurement:

Supply of vehicle management services to UK.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Supply of Vehicles to Mainland Europe

Lot No: 2

II.2.2)Additional CPV code(s)

50111000

II.2.3)Place of performance

NUTS code: BE
NUTS code: FR
NUTS code: IT
Main site or place of performance:

FRANCE.

II.2.4)Description of the procurement:

Supply of vehicle management services to Mainland Europe, specifically France, Belgium and Italy.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Supply of Vehicles to UK and Mainland Europe

Lot No: 3

II.2.2)Additional CPV code(s)

50111000

II.2.3)Place of performance

NUTS code: BE
NUTS code: FR
NUTS code: UK
NUTS code: IT
Main site or place of performance:

UK and Mainland Europe.

II.2.4)Description of the procurement:

Supply of vehicle management services to Mainland Europe, specifically France, Belgium and Italy, and UK.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 059-136484

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/11/2019

IV.2.7)Conditions for opening of tenders

Date: 02/10/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This tender will be conducted using the CWGC e-Procurement portal — https://in-tendhost.co.uk/cwgc/aspx/Home

In order that you can be invited to participate in this exercise, or if you wish to participate in any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register and who to bid can be found here: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles

Please note: when entering a contact email address for both the primary and additional users, you are advised to add a generic address which can be readily accessed by more than one person i.e. ‘tenders@xyz.com’, rather than a personal address such as ‘RKipling@xyz.com’. This way you will still be able to access any communications sent by us via the portal if an individual in unavailable through leave or sickness, for example. Also, when registering, you can include as many ‘Business Classifications’ as you think are appropriate (the wild card for searching is ‘_’) but, as a minimum, can you please include ‘4750 — Lease Vehicles’ — which is the closest match for this particular project. To ensure transparency, the portal will also be used for all correspondence relating to the tender.

VI.4)Procedures for review

VI.4.1)Review body

CWGC
Maidenhead
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/09/2019

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