Supply of Legal Publications to Ministry of Justice

Supply of Legal Publications to Ministry of Justice

The framework value over the 4 year term is estimated to be between 10 000 000 GBP and 16 000 000 GBP. 

United Kingdom-Leeds: Library services

2015/S 216-394257

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Commercial and Contract Management
Harcourt House, Chancellor Court, 21 The Calls
For the attention of: Sam Harris
LS2 7EH Leeds
UNITED KINGDOM
Telephone: +44 2033346963
E-mail: samuel.harris@justice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.justice.gov.uk.about/procurement.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Crown Prosecution Service
Rose Court, 2 Southwark Bridge
London
UNITED KINGDOM

Defence Science and Technology Laboratory
Porton Down
Salisbury
UNITED KINGDOM

Department for Education
Piccadilly Gate, Store Street
Manchester
UNITED KINGDOM

Department for Energy and Climate Change
3 Whitehall Place
London
UNITED KINGDOM

Department for the Environment, Food and Rural Affairs
Nobel House, 17 Smith Square
London
UNITED KINGDOM

Department for Work and Pensions
Caxton House, Tothill Street
London
UNITED KINGDOM

Department for Health
Richmond House, 79 Whitehall
London
UNITED KINGDOM

Environment Agency
PO Box 544
Rotherham
UNITED KINGDOM

Foreign and Commonwealth Office
King Charles Street
London
UNITED KINGDOM

Goverment Communications Headquarters
Hubble Road
Cheltenham
UNITED KINGDOM

Health and Safety Executive
Caxton House, Tothill Street
London
UNITED KINGDOM

Her Majesty’s Revenue and Customs
International House, 7 High Street
London
UNITED KINGDOM

Home Office
2 Marsham Street
London
UNITED KINGDOM

Medicines and Healthcare Products Regulatory Agency
151 Buckingham Palace Road
London
UNITED KINGDOM

National Assembly for Wales
Bay
Cardiff
UNITED KINGDOM

Ministry of Defence
Whitehall
London
UNITED KINGDOM

Serious Fraud Office
2-4 Cock Spur Street
London
UNITED KINGDOM

Valuation Office Agency
93 — 107 Shaftebury Avenue
London
UNITED KINGDOM

Welsh Government
Cathays park
Cardiff
UNITED KINGDOM

Government Legal Services
One Kemble Street
London
UNITED KINGDOM

Department for Business, Innovation and Skills
1 Victoria Street
London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Legal Publications — Online Resources.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 21: Legal services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a notice for social and specific services in accordance with Directive 2014/24/EU Article 74 for Library Services and Legal advisory and information services.

II.1.6)Common procurement vocabulary (CPV)

92511000, 79140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework value over the 4 year term is estimated to be between 10 000 000 GBP and 16 000 000 GBP. There will be no option to extend the framework after the initial 4 year term. However, call-off contracts may extend beyond the expiry of the framework.
Estimated value excluding VAT:
Range: between 10 000 000 and 16 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Online legal publications and resources published by Jordan Publishing

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Online legal publications and resources published by Reed Elsevier (UK) Ltd

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Online legal publications and resources published by The Chancellor Masters and Scholars of the University of Oxford

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Online legal publications and resources published by Thomson Reuters

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Online legal publications and resources published by Justis Publishing Ltd

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Online legal publications and resources published by Electronic Immigration Network

1)Short description

Further detail available in the tender documents.

2)Common procurement vocabulary (CPV)

92511000, 79140000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be provided within tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided within tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Ministry of Justice on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided within tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details to be provided within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided within tender documents.
Minimum level(s) of standards possibly required: Details to be provided within tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided within tender documents.
Minimum level(s) of standards possibly required:
Details to be provided within tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

4963-2-Operational Goods-N-RFP

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 114-200168 of 17.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The aim of this framework agreement is to put in place flexible purchasing arrangements for the procurement of online legal publications and library services at an affordable price and in specified formats to the Ministry of Justice (MoJ), the Government Legal Department (GLD) (who will call off the framework on behalf of a number of government departments) and Other Government Departments (who will be able to individually call off the framework agreement).
As the largest user of legal publications and information within the central government community, MoJ has agreed to take the lead in the procurement of this framework agreement for online legal publications, and library services. The framework agreement will be available for use by the MOJ and the other participating organisations detailed in Annex A to this notice. The MOJ is procuring on its own behalf and on behalf of the GLD and a number of specified Other Government Departments.
The framework agreement will be for a term of 4 years, commencing in April 2016. Call off contracts placed throughout the duration of the framework may extend beyond the term of the framework agreement, provided the call off itself runs for a maximum term not exceeding 4 years.
The MoJ and other participating organisations are seeking contractors who can provide current and retrospective online legal information and library services. It is anticipated that a combination of products and solutions will be required to meet the needs of the various user groups covered by the scope of this tender. An indication of the types of information and library services required by the participating departments are set out below:
— Legislation;
— Law Reports, Judgement Transcripts and Case Summaries;
— Current awareness;
— Journals;
— Commentary; and
— Practice Area Tools
More information can be found in the detailed business requirements document provided as part of the tender documents.
The MOJ will be following the Light Touch Regime for this tender in accordance with Directive 2014/24/EU on Public Procurement, implemented in the UK by the Public Contracts Regulations 2015, Suppliers are asked to submit an initial proposal and pricing document based on the specification documents by 27.11.2015, which will then be discussed within one or more negotiation meetings.
1. Registration.
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond).

To express interest in this event, please send an email to samuel.harris@justice.gsi.gov.uk stating:

— Company Name
— Your Name
— Contact Email
Sourcing Reference Number: 4963 -2 Operational Goods — N – RFP
The buyer will then contact you with the registration process.
2. Transparency.

HM Government requires that tender documentation issued by Government departments for contracts with a value exceeding 10 000 GBPover the life of the contract are published online (https://www.contractfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.

Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information ACT 2000. http://www.justice.gov.uk/downloads/information-access-rights/foi/foi-s43-exemptions.pdf

The prescribed grounds for redaction are:
(a) national security
(b) personal data
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following tests under the Freedom of Information Act 2000);
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
3. Government Security Classification.
From 2.4.2014 the Government introduced its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC:

https://www.gov.uk/government/publications/government-security-classifications

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Ministry of Justice will incorporate a minimum 10 calendar day Standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Appeals and challenges should be communicated through the Legal Aid Agency’s internet sourcing portal.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.11.2015

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