Supply of Library Self-Service Equipment – Derbyshire
The council is inviting tenders for the supply of library self-service equipment and associated services.
United Kingdom-Matlock: Library automation equipment
Section I: Contracting authority
I.1)Name and addresses
Derbyshire County Council, Chatsworth Hall
Contact person: Mr Graeme Unwin
Telephone: +44 1629536869
NUTS code: UKF11
I.4)Type of the contracting authority
Section II: Object
Supply of Library Self-Service Equipment and Associated Services
II.1.2)Main CPV code
II.1.3)Type of contract
The Council is inviting tenders for the supply of library self-service equipment and associated services. The library service requires the supply and installation of 44 self-service solutions in 25 of the larger and busier libraries across Derbyshire. The solution must integrate with the existing library management system allowing a consistent user experience across all devices and to provide ease of technical support and gathering of service metrics.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The Council is inviting tenders for the supply of library self service equipment and associated services. The project objective is to ensure that DCC continues to meet its statutory obligations to provide a library service, remains fit for purpose, innovative and responsive to customer needs.
The end of support for existing equipment makes it essential to replace all machines under a new maintenance agreement.
The replacement self-serve estate should also be capable of supporting Derbyshire’s Public library service strategy commitment to consider enhanced self service in libraries to aid with allowing users to benefit from the latest technology and allow progression towards allowing users to enter locked library buildings using their library card and a PIN, to borrow books and log on to the internet without staff being present.
The Council seeks to achieve the following key deliverables/objectives from the scope of this procurement:
— supply, installation and replacement of end of life machines including software,
— configuration of the solution including integration with the library management system (LMS) and infrastructure,
— an effective support and maintenance service including upgrades, patches, minor fixes and changes to the solution,
— project management,
— the ability to pass reportable data to the LMS,
— licensing, and
— account management.
This requirement has not been separated into lots as the Council has a single requirement for seamless integration, generation of efficiencies and the primary contractor having full responsibility for the delivery of the solution.
The contract shall be a supply arrangement for the replacement and support of the library self-service equipment for a period of 3 years with options to extend on an annual basis for up to 2 further years, taking the contract term up to a maximum of 5 years.
The estimated contract value is not expected to exceed 550 000 GBP over the whole life of the contract including all extensions and options.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
There are options to extend the contract on an annual basis for a further 2 years to take the contract up to a maximum term of 5 years.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.5)Date of dispatch of this notice: