Supply of Light Commercial Vehicles

Supply of Light Commercial Vehicles

Thames Water’s Fleet Services Department have identified a need to provide some staff with Light Commercial Vehicles that have automatic transmission, rather than manual transmission on the grounds of health and welfare.

United Kingdom-Reading: Motor vehicles

2015/S 194-352654

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Thames Water Utilities Limited
Procurement Support Centre — 3rd Floor East, C/O Mail Room, Rose Kiln Court
RG2 0BY Reading
UNITED KINGDOM
E-mail: procurement.support.centre@thameswater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

1 292 Supply of Light Commercial Vehicles (with Automatic Transmission).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Whole of Thames Water region.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Thames Water’s Fleet Services Department have identified a need to provide some staff with Light Commercial Vehicles (LCV’s) that have automatic transmission, rather than manual transmission on the grounds of health and welfare.
This a sourcing exercise to purchase a range of vehicles. The estimated quantity of vehicles required is between 20-35. All of these vehicles are to be supplied with automatic transmission.
As an indicator of our requirements, the mix of vehicles will consist of those that are of the same or equivalent specification as the following;
Car Derived Van (e.g. Fiesta Van); Gross Payload: 505 kg, Engine: 1.5 L
Small Van (e.g. Transit Connect); Gross Payload: L1 H1 825 kg; Gross Payload: L2 H1 1003 kg; Engine: 1.6 L
Medium Van (e.g. Transit Custom); Gross Payload: L1 H1 1 254 kg; Gross Payload: L1 H2 1173 kg; Gross Payload: L2 H1 1201 kg; Engine: 2.2 L
Various supply models will be explored during the tender process as the overall objective is to find the most cost effective and efficient vehicle supply end-to-end process, taking into account Thames Water’s operational needs and geographical spread (from Greater London and M4 corridor).
It is expected that agreement with selected manufacturer(s) will incorporate all services which may have to be provided by the manufacturer’s dealership(s) if the involvement of a dealer is required.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34114000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information to be provided in the invitation to negotiate.

II.2.2)Information about options

Options: yes
Description of these options: Any agreement awarded would be for a procurement to fulfil Thames Water’s requirements.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bonds and/or parent company guarantees of performance and financial standing may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specified in the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortia may be required to form a legal entity prior to any award.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specified in the Invitation to Negotiate.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As detailed in section VI.3 and the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

1292

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

All suppliers who wish to respond to this OJEU notice must request a pre-qualification questionnaire (PQQ) by emailingprocurement.support.centre@thameswater.co.uk providing the following details:

— Company Name,
— 2 x Contact Name,
— 2 x Contact Email,
— 2 x Contact Telephone.
Project being applied for (please state the title used in section II.1.1 of this notice).
Thames Water’s Procurement Support Centre will then send you an email (to the email address provided by you) setting out login details for Thames Water’s e-Sourcing system (Smartsource).
To view the PQQ surveys you will need to login to Thames Water’s e-Sourcing system (Smartsource). Should you wish to submit a response(s), you must complete and submit it on Thames Water’s e-Sourcing system by the date and time stated in the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2015

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