Supply of Lubricants to Translink

Supply of Lubricants to Translink

Supply of Lubricants, Anti-Freeze and Selective Catalyst Reduction Additives.

UK-Belfast: lubricants

2012/S 83-136681

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Michelle Carlisle
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890354044
E-mail: michelle.carlisle@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk

Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Railway services
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Supply of Lubricants, Anti-Freeze & Selective Catalyst Reduction Additives.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN0
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Translink operate a fleet of 1400 buses and coaches and 150 railway vehicles across Northern Ireland. These are maintained in workshops in the greater Belfast Area and garages across Northern Ireland.
Translink requires a competent contractor(s) to provide the following:
— Supply Lubricants for all Translink Vehicles Bus and Rail,
— Deliver Lubricants to all Translink Locations across Northern Ireland,
— Collection & Disposal of Unused Lubricants and/or Containers,
— Supply Anti-freeze for use on bus and rail vehicles to all Translink Locations across Northern Ireland,
— Supply Selective Catalyst Reduction Additives i.e. Ad-Blue or equivalent for use on bus vehicles to all Translink Locations across Northern Ireland,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
The estimated spend (based on historical usage) for each of the Lots below is as follows (Note that as many of the existing products can be used for several tasks the annual values have been estimated):
— Lot 1 Lubricants 290 000 GBP,
— Lot 2 Anti-Freeze 120 000 GBP,
— Lot 3 Selective Catalyst Reduction Additives 80 000 GBP.
The initial contract will be for a period of 3 years with options to extend for a further 3 periods of 2 year each.
II.1.6)Common procurement vocabulary (CPV)

24951100, 24951200, 24951311

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The initial contract will be for a period of 3 years with options to extend for a further 3 periods of 2 year each.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 108 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lubricants

1)Short description:
Translink requires a competent contractor(s) to provide the following:
— Supply Lubricants for all Translink Vehicles Bus and Rail,
— Deliver Lubricants to all Translink Locations across Northern Ireland,
— Collection & Disposal of Unused Lubricants and/or Containers,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
2)Common procurement vocabulary (CPV)

24951100

3)Quantity or scope:
Translink requires a competent contractor(s) to provide the following:
— Supply Lubricants for all Translink Vehicles Bus and Rail,
— Deliver Lubricants to all Translink Locations across Northern Ireland,
— Collection & Disposal of Unused Lubricants and/or Containers,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
Lot No: 2 Lot title: Anti-Freeze
1)Short description:
Translink requires a competent contractor(s) to provide the following:
— Supply Anti-freeze for use on bus and rail vehicles to all Translink Locations across Northern Ireland,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
2)Common procurement vocabulary (CPV)

24951311

3)Quantity or scope:
Translink requires a competent contractor(s) to provide the following:
— Supply Anti-freeze for use on bus and rail vehicles to all Translink Locations across Northern Ireland,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
Lot No: 3 Lot title: Selective Catalyst Reduction Additives
1)Short description:
Translink requires a competent contractor(s) to provide the following:
— Supply Selective Catalyst Reduction Additives i.e. Ad-Blue or equivalent for use on bus vehicles to all Translink Locations across Northern Ireland,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.
2)Common procurement vocabulary (CPV)

24951200

3)Quantity or scope:
Translink requires a competent contractor(s) to provide the following:
— Supply Selective Catalyst Reduction Additives i.e. Ad-Blue or equivalent for use on bus vehicles to all Translink Locations across Northern Ireland,
— Provide Technical Support for any products supplied and any issues that may arise on the vehicles that they are used on.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
The Translink Group file reference 005/0195/11
Bravo project reference 8740
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2012 – 15:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Let’s work together:
Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunites worth £30,000 or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/.

Participate in tenders at www.e-sourcingni.bravosolution.co.uk.

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the “Click here to register” link;
3. Accept the terms and conditions and click “continue”;
4. Enter your correct business and user details;
5. Note the username you chose and click “Save” when complete;
6. You will shortly receive an email with your unique password (please keep this secure);
7. Login to the portal with the username/password;
8. Click the “PQQs Open to All Suppliers” link (these are PQQs open to any registered supplier);
9. Click on the relevant PQQ to access the content;
10. Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. This will move the PQQ over to the “My PQQs” page (this is a secure area reserved for your projects only);
11. Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box on the left-hand side of the page;
12. You can now Reply or Reject (please give a reason if rejecting);
13. Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Mon – Fri (8:00am – 6:00pm) on:
— Email: help@bravosolution.co.uk,

— Phone: uk +44 8003684850 Phone (outside UK): +44 2033496601.
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both “Translink” and “Group” refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd.
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4,000 employees and a turnover in excess of £168m. Over 81 million passenger journeys are made on Translink Group services each year.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see section VI.4.2

Body responsible for mediation procedures

Insert Not Appicable

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section VI.4.2

VI.5)Date of dispatch of this notice:25.4.2012

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