Supply of Mailing Solution Derbyshire

Supply of Mailing Solution Derbyshire

Derbyshire County Council is inviting tenders for the provision of a hybrid mail solution combining the existing operation for print and mail distribution, through a competitive dialogue procurement process.
The contract is for a 5 year period with the option to extend annually for a maximum of 5 years, subject to satisfactory performance.

UK-Matlock: postal services related to letters

2012/S 95-157950

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): County Procurement Services
For the attention of: Stephen Curtis
DE4 3AH Matlock
UNITED KINGDOM
Telephone: +44 1629536872
E-mail: stephen.curtis@derbyshire.gov.uk
Fax: +44 1629536866

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk www.sourcederbyshire.co.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of hybrid mail solution.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 4: Transport of mail by land [3] and by air
NUTS code UKF1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of hybrid mail solution.
II.1.6)Common procurement vocabulary (CPV)

64112000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Derbyshire County Council is inviting tenders for the provision of a hybrid mail solution combining the existing operation for print and mail distribution, through a competitive dialogue procurement process.
The contract is for a 5 year period with the option to extend annually for a maximum of 5 years, subject to satisfactory performance.
The scope of the requirement is to make improvements and achieve efficiencies in the internal processes for merging print/mail outputs. In particular, to take advantage of technology and the use of electronic communication by streamlining the traditional method for print/mail sort.
The Council currently has different methods of managing print, inbound and outbound single/bulk mail, sent to individual employees and citizens of Derbyshire. The procurement process will select a preferred bidder with the capability to manage the solution and utilise the latest developments in digital technology in mail production and delivery.
As part of the process, the provider will need to demonstrate their capability and capacity to manage both bulk and single mail sort, generated from multiple Council sites.
Estimated value excluding VAT: 10 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per the tender documentation.
Minimum level(s) of standards possibly required: As per the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the tender documentation.
Minimum level(s) of standards possibly required:
As per the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CTP617
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 25.6.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 25.6.2012
Place:

Matlock.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
Couny Hall
DE4 3AH Matlock
UNITED KINGDOM
E-mail: andrew.ayling@derbyshire.gov.uk
Telephone: +44 1629536804
Internet address: www. derbyshire.gov.uk www.sourcederbyshire.co.uk
Fax: +44 1629536866

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum 10 (or 15 calendar day if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.5.2012

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