Supply of Meat and Poultry

Supply of Meat and Poultry

The initial contract period will be for 2 years from 1.8.2015.

United Kingdom-Cardiff: Meat

2015/S 064-112215

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff University
Southgate House, PO Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3XZ Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk

Internet address(es):

General address of the contracting authority: www.cardiff.ac.uk/purch/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0258

Electronic access to information: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Further information can be obtained from: Cardiff University
Southgate House, PO Box 533
Contact point(s): Purchasing Manager Campus Facilities
For the attention of: Joanne Davies
CF14 3XZ Cardiff
UNITED KINGDOM
Telephone: +44 2920874981
E-mail: daviesj97@cardiff.ac.uk
Internet address: www.cardiff.ac.uk/purch/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Meat and Poultry to Members of HEPCW (Higher Education Purchasing Consortium Wales).

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various Welsh Universities.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 9

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supply of Meat and Poultry to all HEPCW members. The initial contract period will be for 2 years from 1.8.2015 with an option to extend for a further 2 x 12 month periods, subject to satisfactory performance and pricing.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=25112

II.1.6)Common procurement vocabulary (CPV)

15110000, 15112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The supply of Meat & Poultry produce to all HEPCW members.
To ensure that each HEPCW Organisation can obtain supply, the Contract is spilt into 3 lots as follows:
Lot 1 South East Wales:
Cardiff University;
Cardiff Metropolitan;
University of South Wales — Pontypridd;
University of South Wales — Newport.
Lot 2 South West Wales:
Swansea University;
University of Wales Trinity Saint David — Swansea;
University of Wales Trinity Saint David — Carmarthen.
Lot 3 Mid-West Wales:
University of Wales Trinity Saint David — Lampeter;
Aberystwyth University.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: South East Wales

1)Short description

Supply of Meat and Poultry to all members of HEPCW.

2)Common procurement vocabulary (CPV)

15110000, 15112000

3)Quantity or scope

Supply of Meat and Poultry to all members of HEPCW in South East Wales, participating Organisations are:
Cardiff University;
Cardiff Metropolitan;
University of South Wales — Pontypridd;
University of South Wales — Newport.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: South West Wales

1)Short description

Supply of Meat and Poultry to all HEPCW Members.

2)Common procurement vocabulary (CPV)

15110000, 15112000

3)Quantity or scope

Supply of Meat and Poultry to members of HEPCW in South West Wales, participating Organisations are:
Swansea University;
University of Wales Trinity Saint David — Swansea;
University of Wales Trinity Saint David — Carmarthen.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Mid West Wales

1)Short description

Supply of Meat and Poultry to all HEPCW members.

2)Common procurement vocabulary (CPV)

15110000, 15112000

3)Quantity or scope

Supply of Meat and Poultry to all HEPCW members in Mid West Wales, participating Organisations are:
University of Wales Trinity Saint David — Lampeter;
Aberystwyth University.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Delivery Schedule. Weighting 10

3. Vendor Appraisal. Weighting 30

4. Product Quality. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HEPCW-M&P-JD01-2015
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.5.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 27.5.2015 – 12:00

Place:

Cardiff University

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:25112).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Cardiff University — Purchasing Section
Mckenzie House 30-36 Newport Road
CF24 0DE Cardiff
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.3.2015

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