Supply of Metal Storage Furniture
The authorities that are participating in this tender exercise and any subsequent Agreement are listed below: Hampshire County Council, Hertfordshire County Council.
United Kingdom-Hertford: Filing cabinets
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hertfordshire County Council
Contact point(s): Strategic Procurement Group
For the attention of: Chris Mulhall
SG13 8DE Hertford
Telephone: +44 1707281571
General address of the contracting authority: www.hertsdirect.org
Address of the buyer profile: www.supplyhertfordshire.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Hampshire County Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 60 000 and 350 000 GBP
II.1.5)Short description of the contract or purchase(s)
The authorities that are participating in this tender exercise and any subsequent Agreement are listed below:
— Hampshire County Council,
— Hertfordshire County Council.
The requirement is for the direct delivery of Goods to various locations throughout each Participating Authority.
The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date.
The anticipated annual joint expenditure, for the Participating Authority’s on these Goods is presently circa 120 000 GBP per annum, however the estimated annual range is between 60 000 GBP to 350 000 GBP.
The estimated total annual spend by each participating Authority can be broken down as follows:
— Hampshire 20 000 GBP,
— Hertfordshire 100 000 GBP.
Any organisation that utilises this framework agreement shall do so under the terms and conditions of this Agreement.
To access this procurement opportunity please visit www.supplyhertfordshire.co.uk and follow the on-screen guidance.
This procurement is an Open (one stage) process. Suppliers wishing to take part in this project are invited to express which will give access to the full procurement documents in the e-tendering system.
To be considered as a bidder you must complete and submit a bid by 12 noon on the Tender submission date. Please allow sufficient time to make your return as late bids will not be permitted by the system.
No fixed list of the organisations is set out within this tender and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the Contractor(s) will be expected to provide the service to any other local authority or other public sector body that is authorised by the Contracting Authority. The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date.
Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.
The Participating Authorities as part of the collaborative procurement agenda, seek to establish framework agreements for use by local authorities being the Central Purchasing Bodies as defined by the EU Combined Procurement Directive 2004/18/EC.
The Framework Agreement may also be open for use by the following Administrative Regions of the United Kingdom/UK:
All Local Government administered regions of England, Scotland, Wales and Northern Ireland.
Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils, listed in the below link:
Northern Ireland: Administered across 26 Districts of Northern Ireland as listed in this link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland
Scotland: Administered across 32 Council areas as listed in this link: http://www.gov.scot/Publications/2012/02/2421/1
Wales: Administered across 22 Council areas:
espo Member Authorities: https://www.espo.org/About-us-(1)/About-Us
Nuts Codes: The European Journal template requires selection of a nuts code (Nomenclature of Territorial Units for Statistics) in an ojeu Notice, but regrettably, will not allow selection of more than one. Thus, where a notice refers to delivery/use in more than one specific region, but not throughout the uk, a nuts code will be selected that best reflects the region of greatest use. Where a notice refers to delivery/use within more than one specific region and also throughout the uk, the nuts code for ‘uk’ will be selected.
Classification of user organisations referred to in ojeu notices-
Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) — please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales.
Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (pru), Further Education College, University.
Schools in England https://www.gov.uk/find-school-in-england
Scottish Schools Online http://www.educationscotland.gov.uk/scottishschoolsonline/
Schools in Wales http://hwb.wales.gov.uk/
Schools Database Northern Ireland http://apps.deni.gov.uk/appinstitutes/instmain.aspx
Universities and Colleges http://unistats.direct.gov.uk/institutions/
Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services:
nhs Bodies, the hsc (Northern Ireland) and Ambulance Services:
Government Departments and Agencies — Public Sector National Classification Guide:
http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664 (choose: Public Sector classification spreadsheet)
Registered Social Landlords:Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.
II.1.6)Common procurement vocabulary (CPV)
39132100, 39122100, 39130000, 39132000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Framework Agreement will be awarded for a core period of 2 years, with the option to extend this up to 2 further years. Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and other participating authorities will be entitled to enter into other Contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
II.2.2)Information about options
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Please refer to the tender documentation.
Please refer to the tender documentation.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation.
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Please Note: Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.
This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the Closing date and time. Tenders cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via firstname.lastname@example.org or telephone +44 1144070065 for any website / technical questions. Monday to Friday 8:30-17:30.
The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: