Supply of Motion Detection Technology to Home Office

Supply of Motion Detection Technology to Home Office

Framework Agreement for the Supply and Reactive Maintenance and Repair of Motion Detection Technology.

United Kingdom-Folkestone: Detection apparatus

2015/S 207-375275

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for the Home Department (Home Office)
Martello House, Shearway Business Park, Shearway Road
For the attention of: Lesley Godwin / Amanda Hallinan
CT19 4RH Folkestone
UNITED KINGDOM
Telephone: +44 2081960594
E-mail: clandestinetechnologyprocurement@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Supply and Reactive Maintenance and Repair of Motion Detection Technology.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern France.

NUTS code FR

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply and reactive maintenance and repair of motion detection technology for the purpose of identifying persons stowed within freight vehicles.

II.1.6)Common procurement vocabulary (CPV)

38431000, 35125100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Over the 4-year framework agreement, the contracting authority expects to have an on-going requirement to operate approximately 30-40 motion detection systems. This statement should in no way be construed as a commitment to purchase units during the framework period in this or any other quantity.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in Request for Proposal (RFP) documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details to be provided in Request for Proposal (RFP) documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided in Request for Proposal (RFP) documents.
Minimum level(s) of standards possibly required: Details to be provided in Request for Proposal (RFP) documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided in Request for Proposal (RFP) documents.
Minimum level(s) of standards possibly required:
Details to be provided in Request for Proposal (RFP) documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 80

2. Price. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HO_BF_JXT 15 215/019

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 29-048418 of 11.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.11.2015 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The proposed framework agreement will be open to participation by the Ministry of Justice.

The procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the e-Sourcing Suite, this can be done online athttps://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS e-Sourcing’.

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found athttp://gps.cabinetoffice.gov.uk/i-am– supplier/respond-tender

Once registered, organisations wishing to take part must send an email to: clandestinetechnologyprocurement@homeoffice.gsi.gov.uk any time up to, but no later than 12:00 on 30.10.2015.

The email should be entitled Motion Detection Technology and contain the following details: your organisation’s name, your contact name, e-mail address and telephone number. Organisations will then receive details of how to access and complete the online Request for Proposal (RFP).
The online RFP must be fully completed by 17:00 hours GMT on 5.11.2015.
Any expressions of interest not submitted in the required form (or containing the requested information) may be rejected.

For technical assistance on use of the e-Sourcing Suite contact; Crown Commercial Service Help-desk: free phone: +44 3450103503 email:supplier@ccs.gsi.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: the Home Office will incorporate a minimum 10 calendar day stand still period at the point information on the award of the framework agreement is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the Home Office before the framework agreement is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in Section I.1) if an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulation 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk such action must be brought promptly.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.10.2015

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