Supply of Multi Functional Devices

Supply of Multi Functional Devices

The United Kingdom Atomic Energy Authority at Culham (hereafter referred to as The Authority) is at the forefront of utilising Colour MFD technology. Having installed networked full colour MFDs 7 years ago it is looking for the next step forward.

UK-Abingdon: Photocopying and offset printing equipment

2012/S 238-392347

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

United Kingdom Atomic Energy Authority
Culham Science Centre
Contact point(s): Contracts Manager
For the attention of: Paula Barham
OX14 3DB Abingdon
UNITED KINGDOM
Telephone: +44 1235466933
E-mail: paula.barham@ccfe.ac.uk
Fax: +44 1235466648

Internet address(es):

General address of the contracting authority: http://www.uk-atomic-energy.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Fusion Research
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Multi Functional Devices.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Lease
NUTS code UKJ14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The United Kingdom Atomic Energy Authority at Culham (hereafter referred to as The Authority) is at the forefront of utilising Colour MFD technology. Having installed networked full colour MFDs 7 years ago it is looking for the next step forward. Through the placement of this contract it is looking to further advance the facilities that the current generation of machines can offer, in particular with regards to the areas of document management, scanning and follow me printing.
The Authority is seeking the lowest cost, most technically competent Contractors who are capable of adding value through effective and balanced page output management.
In addition to the specification below The Authority are also looking for the selected supplier to provide direct servicing to legacy printing devices, these include Kyocera printers and the Ricoh 901c print machine please stipulate who will be carrying out the service, support and preventative maintenance on these machines. These items would be expected to be operated under the same terms and conditions as those for the supply of the MFDs
The Authority in accordance with UK Government policy, are working to integrate sustainability and environmental considerations into all procurement activities.
To provide The Authority with 38 full colour MFDs, these are to be split into two categories: 16 machines with a colour print speed of at least 35cpm and 22 machines with a colour print speed of at least 55cpm.
II.1.6)Common procurement vocabulary (CPV)

30120000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be let for an initial period of 3 years with an option for a further year.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details provided within the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All prices should be in sterling and payment will be made in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The pre qualification questionnaire and rules, which are available on request, will provide details.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The pre qualification questionnaire and rules, which are available on request, will provide details.
Minimum level(s) of standards possibly required: The pre qualification questionnaire and rules, which are available on request, will provide details.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The pre qualification questionnaire and rules, which are available on request, will provide details.
Minimum level(s) of standards possibly required:
The pre qualification questionnaire and rules, which are available on request, will provide details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The pre qualification questionnaire and rules, which are available on request, will provide details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T/PB058/12.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Documents:
All documents must be in English or with an English translation.
Payment:
All prices must be stated in GBP.
Cost of tendering:
The United Kingdom Atomic Energy Authority reserve the right not to award a contract. The costs of tendering shall be the responsibility of tenderers.
English law:
The contract shall be considered as a contract made in England and shall be governed by, and construed in accordance with, the provisions of English Law.
Annulment:
The United Kingdom Atomic Energy Authority reserve the right to annul the tendering process and not award a contract.
Sub-contracting:
The United Kingdom Atomic Energy Authority work within strict safety guidelines and tenderers will be required to specify and justify any proposals to subcontract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.12.2012

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