Supply of Office and Commercial Furniture to Hertfordshire County Council

Supply of Office and Commercial Furniture to Hertfordshire County Council

Hertfordshire County Council is currently out to establish a Framework Agreement for the Supply of Office and Commercial Furniture.

United Kingdom-Hertford: Office furniture

2018/S 182-411525

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hertfordshire County Council — Herts FullStop
Pegs Lane
Hertford
SG13 8DE
United Kingdom
Contact person: Strategic Procurement Group
Telephone: +44 1707292601
E-mail: anita.shipman@hertfordshire.gov.uk
NUTS code: UKH23
Internet address(es):Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.hertfordshire.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyhertfordshire.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HCC Sept 2018 — The Supply of Office and Commercial Furniture

Reference number: HCC1710101

II.1.2)Main CPV code

39130000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Hertfordshire County Council (the ‘Council’) is currently out to establish a Framework Agreement for the Supply of Office and Commercial Furniture. Further information in regards to this opportunity can be found in II.2.4 Description of the procurement field (OJEU Contract Notice refers). Organisations wishing to take part in this project are invited to “express interest” which will give access to the full procurement documents in the e-tendering system. Please see VI.3 Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

II.1.5)Estimated total value

Value excluding VAT: 28 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Seating and Associated Equipment

Lot No: Lot 1

II.2.2)Additional CPV code(s)

39112000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

Hertfordshire County Council (the Council or Contracting Authority) is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (hereinafter referred to as “Goods”). Lot 1 is for Seating and Associated Equipment. A list of the Goods required is given in within the Specification (Schedule 1). Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the term of four (4) years inclusive of the approximate value for any Call-Off Contracts. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately 0 GBP — 7 000 000,00 GBP. The Framework Agreement will be awarded for four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and any other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. The authorities that are participating in this tender exercise and any subsequent Framework Agreement are listed below:

— Hertfordshire County Council (Herts Fullstop) This national contract is open for all UK public sector organisations as outlined in the OJEU notice subject to the agreement of the lead authority, Hertfordshire County Council. Full details are in the tender documentation. The following local authorities have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— All Central Buying Consortium members (http://www3.hants.gov.uk/cbc),

— Dorset County Council,

— West Sussex County Council,

— Suffolk County Council,

— Central Bedfordshire Council,

— East Hertfordshire District Council,

— Oxfordshire County Council The following London Boroughs have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— London Borough of Redbridge,

— Islington Council,

— London Borough Barking and Dagenham,

— London Borough of Hackney,

— London Borough of Camden,

— London Borough of Merton,

— London Borough of Waltham Forest,

— London Borough of Tower Hamlets,

— London Borough of Bromley Participating Authority’s details are given in Schedule 8 of the Framework Agreement.

No fixed list of the organisations is set out within this tender and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the Contractor(s) will be expected to provide the Goods to any other local authority or other public sector body that is authorised by the Contracting Authority. The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date. Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Desks, Tables and Storage

Lot No: Lot 2

II.2.2)Additional CPV code(s)

39120000
39121100
39121200
39173000
39121000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

Hertfordshire County Council (the Council or Contracting Authority) is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (hereinafter referred to as “Goods”). Lot 2 is for Desks, Tables and Storage. A list of the Goods required is given in within the Specification (Schedule 1). Tenderers should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the term of four (4) years inclusive of the approximate value for any Call-Off Contracts. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately 0 GBP — 7 000 000,00 GBP. The Framework Agreement will be awarded for four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and any other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. The authorities that are participating in this tender exercise and any subsequent Framework Agreement are listed below:

— Hertfordshire County Council (Herts Fullstop) This national contract is open for all UK public sector organisations as outlined in the OJEU notice subject to the agreement of the lead authority, Hertfordshire County Council. Full details are in the tender documentation. The following local authorities have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— All Central Buying Consortium members (http://www3.hants.gov.uk/cbc),

— Dorset County Council,

— West Sussex County Council,

— Suffolk County Council,

— Central Bedfordshire Council,

— East Hertfordshire District Council,

— Oxfordshire County Council The following London Boroughs have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— London Borough of Redbridge,

— Islington Council,

— London Borough Barking and Dagenham,

— London Borough of Hackney,

— London Borough of Camden,

— London Borough of Merton,

— London Borough of Waltham Forest,

— London Borough of Tower Hamlets,

— London Borough of Bromley Participating Authority’s details are given in Schedule 8 of the Framework Agreement.

No fixed list of the organisations is set out within this tender and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the Contractor(s) will be expected to provide the Goods to any other local authority or other public sector body that is authorised by the Contracting Authority. The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date. Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Collaborative Furniture

Lot No: Lot 3

II.2.2)Additional CPV code(s)

39130000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

Hertfordshire County Council (the Council or Contracting Authority) is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (hereinafter referred to as “Goods”). Lot 3 is for Collaborative Furniture. A list of the Goods required is given in within the Specification (Schedule 1). Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the term of four (4) years inclusive of the approximate value for any Call-Off Contracts. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately 0 GBP — 7 000 000,00 GBP. The Framework Agreement will be awarded for four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and any other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. The authorities that are participating in this tender exercise and any subsequent Framework Agreement are listed below:

— Hertfordshire County Council (Herts Fullstop) This national contract is open for all UK public sector organisations as outlined in the OJEU notice subject to the agreement of the lead authority, Hertfordshire County Council. Full details are in the tender documentation. The following local authorities have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— All Central Buying Consortium members (http://www3.hants.gov.uk/cbc),

— Dorset County Council,

— West Sussex County Council,

— Suffolk County Council,

— Central Bedfordshire Council,

— East Hertfordshire District Council,

— Oxfordshire County Council The following London Boroughs have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— London Borough of Redbridge,

— Islington Council,

— London Borough Barking and Dagenham,

— London Borough of Hackney,

— London Borough of Camden,

— London Borough of Merton,

— London Borough of Waltham Forest,

— London Borough of Tower Hamlets,

— London Borough of Bromley Participating Authority’s details are given in Schedule 8 of the Framework Agreement.

No fixed list of the organisations is set out within this tender and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the Contractor(s) will be expected to provide the Goods to any other local authority or other public sector body that is authorised by the Contracting Authority. The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date. Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Complete Project Solution

Lot No: Lot 4

II.2.2)Additional CPV code(s)

39130000

II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

II.2.4)Description of the procurement:

Hertfordshire County Council (the Council or Contracting Authority) is leading on the procurement process to establish a Framework Agreement for The Supply of Office and Commercial Furniture (hereinafter referred to as “Goods”). Lot 4 is for the Complete Project Solution. A list of the Goods required is given in within the Specification (Schedule 1). Tenderers should be aware that due to the nature of the Services provided, any Contract formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate. The estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the term of four (4) years inclusive of the approximate value for any Call-Off Contracts. For the avoidance of doubt, the estimated annual range of the Framework Agreement will be approximately 0 GBP — 7 000 000,00 GBP The Framework Agreement will be awarded for four (4) years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council and any other participating authorities will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. The authorities that are participating in this tender exercise and any subsequent Framework Agreement are listed below:

— Hertfordshire County Council (Herts Fullstop) This national contract is open for all UK public sector organisations as outlined in the OJEU notice subject to the agreement of the lead authority, Hertfordshire County Council. Full details are in the tender documentation. The following local authorities have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— All Central Buying Consortium members (http://www3.hants.gov.uk/cbc),

— Dorset County Council,

— West Sussex County Council,

— Suffolk County Council,

— Central Bedfordshire Council,

— East Hertfordshire District Council,

— Oxfordshire County Council The following London Boroughs have either used the framework in the past, expressed an interest in the framework or may use the contract in the future,

— London Borough of Redbridge,

— Islington Council,

— London Borough Barking and Dagenham,

— London Borough of Hackney,

— London Borough of Camden,

— London Borough of Merton,

— London Borough of Waltham Forest,

— London Borough of Tower Hamlets,

— London Borough of Bromley Participating Authority’s details are given in Schedule 8 of the Framework Agreement.

No fixed list of the organisations is set out within this tender and no guarantee can be given as to the exact amount of business which may result from this tender exercise. However, the Contractor(s) will be expected to provide the Goods to any other local authority or other public sector body that is authorised by the Contracting Authority. The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date. Any organisation that utilises this Framework Agreement will do so under the terms and conditions of this Framework Agreement, further to permission from the Contracting Authority.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/10/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 23/10/2018
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council’s procurement documents are available within the e-Tendering system. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30. The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request. The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Framework Agreement.

VI.4)Procedures for review

VI.4.1)Review body

High Court
Royal Courts of Justice
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/09/2018

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