Supply of Office Paper to Kent County Council

Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Internet address(es):

General address of the contracting authority: www.kcs4education.co.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
ME14 1XQ Maidstone
United Kingdom
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Kent County council via KCS
1 abbey wood Road, Kings Hill
ME19 4YT West Malling
United Kingdom

Y17019 — Supply of Office Paper and Card.

Supplies
Purchase

NUTS code UKJ

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 0

Duration of the framework agreement

Duration in years: 0

Commercial Services is one of the largest trading organisations of its kind in Europe with a turnover in excess of 600 000 000 GBP and employing over 700 people from its base in Kent. Tracing its roots back to 1902, as an education stores department for Kent County Council, Commercial Services has subsequently grown organically to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and the emergency services. KCS is a trading unit of Commercial Services and provides a purchasing, warehousing and distribution service to a wide ranging customer base within local government and associated public bodies in Kent, neighbouring counties and across the UK. Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of circa. 1 000 000 000 000 GBP on goods and services and a population of 1 500 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils. In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, KCS wishes to create a Framework Agreement (the Agreement) for the provision of Office Paper and Card. The procurement process adopted by the Contracting Authority is based upon the ‘Open’ Procedure, as detailed in the ‘Public Contract Regulations 2015’.

30197643, 30197630, 30197645

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

This Framework Agreement is divided into 3 Lots.
Lot 1 — KCS Branded Paper.
Lot 2 — Mill/Merchant Branded Paper.
Lot 3 — Direct Delivery.
Tenderers may submitr for one or more Lots.

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

This LOT is for a range of white & tinted KCS branded papers that will be available to KCS only for resale to their customers.

30197643

Duration in months: 0 (from the award of the contract)

This lot consists of a range of white and tinted papers and card and shall be split into three individual categories; Category 1 — White Office Paper & Card Category 2 — Tinted (pastel and strong Office Paper) Category 3 — Tinted Office Card.

30197643, 30197630, 30197645

Duration in months: 0 (from the award of the contract)

This LOT consists of a range of white and tinted papers and card that is available for direct delivery to the customer.

30197643, 30197630, 30197645

Duration in months: 0 (from the award of the contract)

The performance of the contract is subject to particular conditions: no

Execution of the service is reserved to a particular profession: no

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Open

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

Y17019

Payable documents: no

13.4.2017 – 14:00

English.

in days: 120 (from the date stated for receipt of tender)

Date: 13.4.2017 – 14:00
Persons authorised to be present at the opening of tenders: no

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. To express interest select ‘Current Opportunities’, from the ‘Organisation’ drop down box select ‘Commercial Services’, click search and select the appropriate opportunity. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf DO NOT USE THIS LINK NOW. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. ALL DOCUMENTS PERTAINING TO THIS OPPORTUNITY WILL BE AVAILABLE FOR DOWNLOAD VIA THE PROCONTRACT PORTAL FROM THE OUTSET. Please ensure you are able to download all files immediately after accessing the ProContract portal. Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority. Those ‘Accessing Bodies’ who may wish to access this Agreement will be members, affiliates and associates of the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The Agreement will also be open for use by all other local authorities and public sector bodies. Full details of the classification of potential Contracting Bodies and End User’s geographical areas and organisation classifications are detailed as follows: Regions in England: Main Regions:- East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/local-councils-in-northern-ireland Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Classification of End User Organisations Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links:http://www.schoolswebdirectory.co.uk/index.php http://www.ukschoolsdirectory.net/www.education.gov.uk/edubase www.hefce.ac.uk https://www.gov.uk/check-a-university-is-officially-recognised/listed-bodies Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services: See links: http://www.police.uk/forces.htm http://www.fireservice.co.uk/ http://www.nifrs.org/http://www.mcga.gov.uk/c4mca/mcga07-home.htm NHS Bodies, the HSC (Northern Ireland) and Ambulance Services: See links: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.hscni.net/index.php?link=trusts http://www.scot.nhs.uk/organisationshttp://www.scottishambulance.com/AboutUs/HowWeOrganised.aspxhttp://www.wales.nhs.uk/nhswalesaboutus/structure Central Government Departments & their Agencies: See link: http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htmRegistered Charities: See links:http://www.charitycommission.gov.uk/About_us/Regulation/Registering_charities_index.aspxhttp://www.oscr.org.uk/ https://www.nidirect.gov.uk/information-and-services/social-housing/housing-associations Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link:http://www.idea.gov.uk/idk/core/page.do?pageId=7175736 http://www.nhfdirectory.co.ukhttp://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm Northern Ireland: Administered across 11 Council areas. See link: http://www.nidirect.gov.uk/local-councils-in-northern-irelandScotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government Wales: Administered across 22 Council areas. See link:http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en Suppliers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services, and commodities to companies that have a majority public sector ownership by any of the public sector bodies referred to above during the Agreement period as stated in this document, for the purpose of selling to other public, private and third sector organisations.

8.3.2017