Supply of Optical Character Recognition Services to The National Archives

Supply of Optical Character Recognition Services to The National Archives

We expect that there will be a proportion of English language handwritten records within the series that has been chosen for inclusion.

United Kingdom-Richmond: IT services: consulting, software development, Internet and support

2017/S 198-407419

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The National Archives
Richmond
TW9 4DU
United Kingdom
E-mail: procurement@nationalarchives.gsi.gov.uk
NUTS code: UK
Internet address(es):Main address: www.nationalarchives.gsi.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.contractsfinder.service.gov.uk/Notice/4285ef08-e2c2-43a2-9a4b-635481b8e884
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Optical Character Recognition (OCR) Services.

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This document is an Invitation to Tender (ITT) for the supply of Optical Character Recognition (OCR) services to TNA.

Optical Character Recognition (OCR) software will be applied to all documents where possible to enable deep text searching (i.e. all typed material).

OCR output will be provided in the language of the source document.

We expect that there will be a proportion of English language handwritten records within the series that has been chosen for inclusion. In addition, certain records or images within records may contain partial or complete Arabic script.

This OCR tender involves the processing of up to an estimated 500 000 images. These images are spread across 4 870 pieces.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This document is an Invitation to Tender (ITT) for the supply of Optical Character Recognition (OCR) services to TNA.

Optical Character Recognition (OCR) software will be applied to all documents where possible to enable deep text searching (i.e. all typed material).

OCR output will be provided in the language of the source document.

We expect that there will be a proportion of English language handwritten records within the series that has been chosen for inclusion. In addition, certain records or images within records may contain partial or complete Arabic script.

This OCR tender involves the processing of up to an estimated 500 000 images. These images are spread across 4 870 pieces.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/11/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/11/2017
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The National Archives
Kew
Richmond
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/10/2017

 

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