Supply of Patent Attorney Services to Sheffield Hallam University

Supply of Patent Attorney Services to Sheffield Hallam University

The University wishes to appoint a Supplier of Patent Attorney Services capable of dealing with intellectual property matters.

United Kingdom-Sheffield: Patent and copyright consultancy services

2019/S 010-018949

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sheffield Hallam University
Howard Street, Sheffield
Sheffield
S1 1WB
United Kingdom
Contact person: All communication via https://in-tendhost.co.uk/sheffieldhallamuniversity reference 1819-12-RIO-LW
E-mail: strategicprocurement@shu.ac.uk
NUTS code: UKE32
Internet address(es):Main address: www.shu.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sheffieldhallamuniversity
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

1819-12-RIO-LW Supply of Patent Atoorney Services

Reference number: 1819-12-RIO-LW

II.1.2)Main CPV code

79120000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University wishes to appoint a Supplier of Patent Attorney Services capable of dealing with intellectual property matters relating to a broad portfolio of research and development activity.

The University aims to grow its research activity and protect arising intellectual property when its exploitation is likely to have commercial value. Maintaining a rational portfolio of registered intellectual property is a priority for the University, meaning that it requires candid, pragmatic advice in relation to initiating applications, strategies for overcoming obstacles and the impact of proposed amendments to applications.

Broad competence, clear and effective communication, timely notification of actions due and responsiveness are especially important to the University in its engagement with providers of IP services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE32
Main site or place of performance:

Sheffield, UK.

II.2.4)Description of the procurement:

Summary of the Invitation to Tender:

The University wishes to appoint a Supplier of Patent Attorney Services capable of dealing with intellectual property matters relating to a broad portfolio of research and development activity.

The University aims to grow its research activity and protect arising intellectual property when its exploitation is likely to have commercial value. Maintaining a rational portfolio of registered intellectual property is a priority for the University, meaning that it requires candid, pragmatic advice in relation to initiating applications, strategies for overcoming obstacles and the impact of proposed amendments to applications.

Broad competence, clear and effective communication, timely notification of actions due and responsiveness are especially important to the University in its engagement with providers of IP services.

Specification:

1) Services required:

1.1) The University expects that over the course of the intended Agreement it will principally require the following services:

— advice on patentability, inventorship and freedom to operate,

— preparation and filing of patent applications in the UK and abroad,

— preparation and submission of documents relating to patent prosecution and provision of advice on the same, including strategy formulation and anticipated outcomes,

— preparation and filing of design registrations and trade marks in the UK and abroad,

— administration of renewal of registered intellectual property,

— advice on infringement of registered intellectual property and action relating to the same,

— advice on licensing and assignment of intellectual property,

— periodic review of patent portfolio and costs accrued,

— estimates of costs relating to any specific action proposed relating to the services,

— other services concerning the University’s intellectual property such as might be required from time to time.

1.2) The subject matter of the services may be any intellectual property arising at the University or used by the University.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Patent applications / Weighting: 30
Quality criterion – Name: Commercial viability / Weighting: 25
Quality criterion – Name: Timeliness / Weighting: 10
Price – Weighting: 35
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/02/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 12/02/2019
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Between 18 and 6 months prior to the contract’s expiry, including any extensions which might apply.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Sheffield Hallam University
Howard Street, Sheffield
Sheffield
S1 1WB
United KingdomInternet address: www.shu.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Sheffield Hallam University
Howard St, Sheffield
Sheffield
S1 1WB
United KingdomInternet address: www.shu.ac.uk

VI.5)Date of dispatch of this notice:

10/01/2019