Supply of Payroll Software as a Service

Supply of Payroll Software as a Service

The Provision of HR Payroll Software as a Service and Payroll Service Operational Processing.

United Kingdom-Middlesbrough: Payroll management services

2016/S 097-174354

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Middlesbrough Borough Council
2nd floor, Civic Centre
For the attention of: Mr Stephen Snaith
TS1 2QQ Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178
E-mail: stephen_snaith@middlesbrough.gov.uk

Internet address(es):

General address of the contracting authority: http://www.middlesbrough.gov.uk

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: Middlesbrough Borough Council
2nd floor, Civic Centre
For the attention of: Mr Stephen Snaith
TS1 2QQ Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178
E-mail: stephen_snaith@middlesbrough.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Middlesbrough Borough Council
2nd floor, Civic Centre
For the attention of: Mr Stephen Snaith
TS1 2QQ Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178
E-mail: stephen_snaith@middlesbrough.gov.uk

Tenders or requests to participate must be sent to: Middlesbrough Borough Council
2nd floor, Civic Centre
For the attention of: Mr Stephen Snaith
TS1 2QQ Middlesbrough
UNITED KINGDOM
Telephone: +44 1642729178
E-mail: stephen_snaith@middlesbrough.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCS014/2016 The Provision of HR Payroll Software as a Service and Payroll Service Operational Processing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKC12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Delivery of an integrated HR and Payroll System with associated payroll services.

II.1.6)Common procurement vocabulary (CPV)

79211110, 79631000, 48450000, 48442000, 72212450

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Delivery of an integrated HR and Payroll System with associated payroll.
Estimated value excluding VAT: 1 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial 5 year period with the option to extend for a further 2 x 12 month periods.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 84 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Deposits and Guarantees maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the terms and conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of group bidders the group will be expected to take legal form.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details of the information to be provided are detailed in the tender documents .To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via www.nepo.org and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system. If you have any problems registering an interest contact Stephen Snaith telephone 01642 729178.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: 2 years accounts and bankers reference. Minimum levels of standards possibly required: The contractors financial and economic standing will be assessed on the information it provides in its pre-qualification questionnaire and any other information requested by the Authority by way of clarification. Factors that will be considered will include turnover, liquidity, profitability, equity and overall company efficiency. The list is not exhaustive and assessment will ultimately be made on a pass or fail based on the risk level of the financial ability of the contractor to deliver the service. Those contractors assessed as low to medium risk will proceed and those deemed as high risk will not. Full details of the information to be provided are detailed in the tender documents .To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via www.nepo.org and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Full details of the information to be provided are detailed in the tender documents .To express an interest please log onto the North East Purchasing Organisation (NEPO) portal via www.nepo.org and locate the Middlesbrough Council tender provision through the search facility. You will then be required to register your interest in this contract. If you are not registered on the NEPO portal (Pro Contract) you will need to complete the registration (free of charge) before registering your interest. All documentation will be available only through the Pro contract system. If you have any problems registering an interest contact Stephen Snaith 01642 729 178.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0311
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Finance and Investment (Commissioning and Procurement Unit)
3rd Floor, Civic Centre
TS1 2FZ Middlesbrough
UNITED KINGDOM
E-mail: scpuprocurement@middlesbrough.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Appeals should be to the Strategic Commissioning and Procurement Unit via the Pro-Contract E-tendering system as a formal question requiring response from the Authority. Appeals shall be in accordance with the requirements of statutory procurement regulations.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.5.2016

 

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