Supply of Personal Protective Equipment and Corporate Clothing

Supply of Personal Protective Equipment and Corporate Clothing

supply of commercial off the shelf Personal Protective Equipment (PPE), Corporate clothing and Health and Safety Equipment.

United Kingdom-Margate: Protective and safety clothing

2015/S 142-261154

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thanet District Council
PO Box 9, Cecil Street
Contact point(s): Corporate Resources
For the attention of: Manualla Chapman
CT9 1XZ Margate
UNITED KINGDOM
Telephone: +44 1843577000
E-mail: manuella.chapman@thanet.gov.uk

Internet address(es):

General address of the contracting authority: www.thanet.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1166

Electronic access to information: www.kentbusinessportal.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Thanet District Council
Council Offices, PO Box 9, Cecil Street
Contact point(s): Corporate Resources
For the attention of: Manuella Chapman
CT9 1XZ Margate
UNITED KINGDOM
Telephone: +44 1843577000
Internet address: www.thanet.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Canterbury City Council

Dover District Council

Shepway District Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Personal Protective Equipment, Corporate Clothing and Health and Safety Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: District of Thanet and as may be required at other locations, District of Dover and Shepway, City of Canterbury all within Kent.

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Thanet District Council operational services includes, waste and recycling, street cleansing, grounds maintenance and the Port of Ramsgate and therefore requires supply of commercial off the shelf (COTS) Personal Protective Equipment (PPE), Corporate clothing and Health and Safety Equipment / Accessories such as First Aid Boxes, Spill Control granules and specialist Marine Equipment such as floatation jackets, life jackets and appropriate annual servicing of life jackets.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at:

http://www.myTenders.org/Search/Search_Switch.aspx?ID=158817.

II.1.6)Common procurement vocabulary (CPV)

35113400, 18110000, 18100000, 18830000, 18800000, 18811000, 18814000, 18130000, 18140000, 18813000, 18220000, 18221000, 18113000,18222000, 33141623, 33157100, 39525300, 18114000, 18141000, 18424300, 18235300, 18333000, 18234000, 33141420, 18444200, 18142000,35113000, 18440000, 18441000, 33734000, 33734100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Indicative annual quantities against each item within each lot are contained in the Invitation to Tender documentation.
Estimated value excluding VAT:
Range: between 150 000 and 190 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is a single option to extend the contract by a further 24 months at the sole discretion of the contracting authority.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2019

Information about lots

Lot No: 3Lot title: Boots, Ballistic Trousers, Gloves

1)Short description

Gloves: criss cross / PVC / rigger / multi purpose latex / variety of disposable gloves/ nitestar / imola / freezemaster / vibration / gel palm power tool gloves / matrix P grip.
Boots: Rigger / laced safety various designs (male / female), unlaced safety / Wellington Safety trainer: various design options male / female.

2)Common procurement vocabulary (CPV)

33141420, 18141000, 18424000, 18424300, 18812200, 18800000, 18830000

3)Quantity or scope

A full breakdown of indicative quantities is contained within the ITT documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 1Lot title: Hi Viz Clothing

1)Short description

Waterproof trousers / jackets, bomber and traffic jackets, fleece jackets, polo shirts, waist coats.

2)Common procurement vocabulary (CPV)

35113400, 18110000, 18220000, 18333000, 18221000, 18223200, 18213000, 18234000

3)Quantity or scope

A full breakdown of indicative quantities contained in ITT documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Corporate Clothing

1)Short description

T-Shirts, polo shirts, sweatshirts, fleeces, trousers.

2)Common procurement vocabulary (CPV)

18222000, 18333000, 18234000, 18235300

3)Quantity or scope

A full breakdown of indicative quantities is contained in the ITT documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5Lot title: Marine Supplies

1)Short description

Life jackets including annual servicing, Floatation jackets, waterproof over-trousers.

2)Common procurement vocabulary (CPV)

39525300, 18130000, 18100000

3)Quantity or scope

No quantities given, supply will be on an ad hoc / as required basis.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Accessories

1)Short description

First aid boxes, spill control-granules, Beanie hats, Plain and Safety baseball caps, hard hats, safety spectacles, safety goggles, ear defenders, ear protection ear plugs, coveralls, disposable coveralls, safety visors, respiratory face masks.

2)Common procurement vocabulary (CPV)

18140000, 18440000, 18441000, 18444200, 18114000, 18142000, 33157100, 33141623, 33734000, 33734100

3)Quantity or scope

A full breakdown of indicative annual quantities is contained within the ITT documentation.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A bank guarantor and / or a parent company guarantee may be required as applicable. Further detail will be included within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance and payment details will be contained within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents for further details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Information and formalities necessary for evaluating requirements are met as detailed in the PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: As stated in the PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Samples, descriptions and / or photographs, the authenticity of which must be certified if the contracting authority so requests.
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(3) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
Information and formalities necessary for evaluating requirements are met as detailed in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Completeness of information submitted. Evidence of economic and financial standing and technical competence will be required as defined in the pre-qualification questionnaire (PPQ). There will be some pass / fail criteria contained with the PQQ. Candidates who do not demonstrate compliance with any of the pass / fail criteria will be excluded from the procurement exercise. Based on the selection criteria which will be contained within the PQQ documentation, the Contracting Authority will select between 5 and 7 prospective suppliers for individual or multi lots and these suppliers will be taken through to the invitation to tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TDC467#
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.8.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.9.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Procurement Documents will be accessible from 12:00 on Friday 24.7.2015 on the Kent Business Portal at:

www.kentbusinessportal.org.uk, suppliers will need to register on the portal in the first instance and should follow the registration instructions for suppliers. If suppliers experience problems during registration they should contact Due North as per contact details provided on the portal.

Any Questions and Answers, Clarifications or amendments within the procurement process will be communicated by publishing on the Portal as an attachment to the Contract Notice.
The contracting authority intends to propose a reduced time frame for return of tenders, subject to the agreement of all bidders invited to tender.
Canterbury City Council, Dover District Council, Shepway District Council have access and may make use of this contract. However any potential requirement / spend is not guaranteed and will be subject to capacity / capability of successful supplier/s according to Lot(s).
(MT Ref:158817).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Thanet District Council in accordance with Regulations 86 and 87 of the Public Contract Regulations 2015, will incorporate a minimum 10 Calendar day standstill period starting from the day when intention to award is notified to bidders. Unsuccessful bidders will be provided with a de-brief in the Intention to Award decision notice at the start of the standstill period including details of their bid in relation to the winning bidder(s) comprising the reasons for the decision, the characteristics and relative advantages of the successful tender(s), the score of the economic operator(s) and the name(s) of the economic operator/s to be awarded the contract. Tenders have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

22.7.2015

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