Supply of Post and Floor Mounted Litter Bins, Dog Fouling Bins

Supply of Post and Floor Mounted Litter Bins, Dog Fouling Bins

The framework is for the supply of floor and post mounted litter bins, dog fouling bins, Recycling Unit Bins and Grit / Salt Bins.

UK-Hengoed: Waste and rubbish containers and bins

2013/S 004-004294

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Mike O’Leary
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443864705
E-mail: olearm@caerphilly.gov.uk
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: http://www.caerphilly.gov.uk/default.aspx

Address of the buyer profile: http://www.caerphilly.gov.uk/site.aspx?s=n7CheuMhC0IWar2sIP9WijMbIIgI2cKre518d7MDgKU=

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for the Supply of Post and Floor Mounted Litter Bins, Dog Fouling Bins and Grit Bins.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various sites within the boundaries of Caerphilly County Borough Council.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 540 000 GBP
Frequency and value of the contracts to be awarded: This is a framework agreement and therefore there can be no guarantee of supply, any quantities listed in the tender documentation is estimated and cannot be guaranteed in any way.

II.1.5)Short description of the contract or purchase(s)
The framework is for the supply of floor and post mounted litter bins, dog fouling bins, Recycling Unit Bins and Grit / Salt Bins. Other items may also be purchased such as cigarette bins, educational bins and recycling bins during the course of the framework. The contract period is for 2 years with an option to extend for up to two further periods of 12 months each.Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

34928480, 39224340, 44614100

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Caerphilly County Borough Council require a framework for the supply of floor and post mounted litter bins, dog fouling bins and grit / salt bins and Recycling and Storage Units. The agreement is for two years with an option to extend up to two further periods of 12 months each. There are 4 lots which comprise of the following materials:-
Lot 1 Stainless Steel Bins.
Lot 2 Hard Plastic / Polymer Bins.
Lot 3 Glass Fibre Bins.
Lot 4 Grit / Salt Bins.
Estimated value excluding VAT: 540 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As contained in the Instructions to Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As contained in the Instructions to Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As contained in the Instructions to Tender Documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As contained in the Instructions to Tender Documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As contained in the Instructions to Tender Documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As contained in the Instructions to Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: It is envisaged that an e-auction event may be utilised which will be hosted by an independent third party following the tender submission. The decision whether or not to pursue with this auction will however be at the sole discretion of Caerphilly CBC.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CCBC/PS1096/12/AK
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
To express your interest and obtain tender documents please follow the below instructions:
The tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the “Register Now” button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click “Register”.
5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
6. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.
9. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click “Done” and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity, in this instance RQST10220 and then click to register your interest on the relevant button. Click the “Requests from Buyers” command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID (RQST10220)that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the Documents tab and Items Tab as there will be information relating to the project held here.
14. You can now either “Create a Response” to, or “Decline” this opportunity.
Buy4Wales Reference Number: 32029.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.1.2013

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