Supply of Pre-programmed USB Drives

Supply of Pre-programmed USB Drives

A Framework Agreement for the Provision of Pre-programmed USBs.

United Kingdom-Wolverhampton: Computer accessories

2016/S 080-142054

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wolverhampton
MX Building, Camp Street
For the attention of: Sands Melissa
WV1 1AD Wolverhampton
UNITED KINGDOM
Telephone: +44 1902321000
E-mail: Procurement@wlv.ac.uk

Internet address(es):

General address of the contracting authority: www.wlv.ac.uk

Electronic submission of tenders and requests to participate: www.wlv.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

15-75 A Framework Agreement for the Provision of Pre-programmed USBs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: West Midlands.

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 176 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contract is for the provision of pre-programmed USB’s, lanyards, double sided ID card holders and printed information cards.

II.1.6)Common procurement vocabulary (CPV)

30237200, 39294100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University of Wolverhampton (the ‘University’) (including any entity which from time to time is a subsidiary of the University of Wolverhampton and any entity over which from time to time any of the entities defined in this paragraph either directly or indirectly exercises management control, even though it may own less than (50 %) of the shares and is prevented by law from owning a greater shareholding) wishes to enter into a Framework Agreement (the ‘Contract’) with a up to three Contractors (the ‘Contractor’) to supply Pre-programmed USB’s, lanyards, double sided ID card holders and printed information cards to the University and its Entities. The University is seeking an agreement via competitive Tenders (‘Tenders’) from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (‘ITT’) for the provision of the aforementioned goods (‘Goods) and related services (“Services”).
In order to allow this Contract to be used for potential European Union funded projects we are notifying all tenderers that some works might be subject to part funding by the European Structural and Investment Funds Growth Programme for England (2014-2020) or any other European Union Funded Programme.
The opportunity will also be available for use by other Public Bodies in Wolverhampton and Partner Authorities in the West Midlands Combined Authority.
This Tender is conducted under the EU Restricted Procedure. An urgent restricted route has been taken due to the short timescales for the project. Delivery of USB items cannot be later than 28.8.2016 due to the start of the new Academic Year 2016/17. If items arrive later than this date this would impact directly on the student experience. The Qualification section must be completed and submitted in accordance with the instructions.
The aim of the Tender is to create a Framework Agreement of suitable suppliers for Pre-programmed USB’s and accessories, for the University to call off from on an annual basis.
There are multiple academic schools at the University of Wolverhampton, and each require a supply of 8GB or 16GB USB Swivel Drives printed with UoW logo and pre-loaded with information specific to that school for its new students. In total there is a requirement for the Supplier to provide approximately fifteen thousand (approximately 7 500 of each 8GB and 16GB) pre-loaded or blank 8GB or 16GB USB Swivel drives with Lanyards, double sided ID Card holders and printed information cards
The Framework is for the provision of Pre-programmed USB’s, lanyards, double sided ID card holders and printed information cards. The Framework will be made up of a maximum of 3 Suppliers notwithstanding their compliance with the specification.
Each call off for the goods required will be on an annual basis. All three suppliers will be asked to quote on a specific range of goods (as detailed in Schedule 1 Scope and Specification).
The successful provided will be chosen on a basis of price and ability to meet the desired lead time.
Please refer to section 7 of Schedule 1 Scope and Specifications for specific product details
The term of the Contract shall be for a period of three (3) years commencing on 11.7.2016 with an optional extension of up to an additional twelve (12) months.
The Qualification section will be assessed on a pass/fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office.
The requirements here include:
— The successful Contractor must have a minimum of 1 000 000 GBP Public Liability Insurance
— The successful Contractor must have a minimum of 5 000 000 GBP Employers Indemnity Insurance
— The Tenderer must have a minimum annual turnover of 110 000 GBP
— The NAND Flash chip will be used from Toshiba, Samsung, SanDisk, Micron or Intel
— The delivery lead time (from receipt of data) will be no longer than three weeks
— Deliveries will be made to two campuses (Walsall and Wolverhampton) as detailed in Schedule 1 Scope and Specifications.
— If taken through to ITT stage, the Samples must be sent to the University by 27.5.2016.

The deadline for submission is 5.5.2016. To respond to this opportunity follow this link: https://wlv.bravosolution.co.uk

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 42 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in ITT documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in ITT documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in ITT documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in ITT documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://wlv.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in PQQ documentation.
Minimum level(s) of standards possibly required: As detailed in PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in ITT documentation.
Minimum level(s) of standards possibly required:
As detailed in ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: This Tender is conducted under the EU Restricted Procedure. An urgent restricted route has been taken due to the short time-scales for the project. Delivery of USB items cannot be later than 28.8.2016 due to the start of the new Academic Year 2016/17. If items arrive later than this date this would impact directly on the student experience. The Qualification section must be completed and submitted in accordance with the instructions.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

15-75
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.5.2016 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.5.2016 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.4.2016

 

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