Supply of Print, Mailing and Fulfilment Services

Supply of Print, Mailing and Fulfilment Services

The University of Exeter is looking to create a print framework with three providers, to undertake the print work, storage of key print materials.

United Kingdom-Exeter: Printing and related services

2015/S 103-187552

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services, Northcote House, The Queen’s Drive
Contact point(s): www.in-tendhost.co.uk/university of exeter
EX4 4QJ Exeter
UNITED KINGDOM
Telephone: +44 1392661000

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: www.in-tendhost.co.uk/universityofexeter

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UOE/2015/008 — Framework for the supply of print, mailing and fulfilment services for key publications.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Printing and related services. Printing services. Digital printing services. Services related to printing. Printing and delivery services. Printing and distribution services. The University of Exeter is looking to create a print framework with three providers, to undertake the print work, storage of key print materials and subsequent bulk mailing or fulfilment via online requests.
The print framework will be centred around a number of the University’s core publications, which are designed by our in-house Design Studio.
The University prides itself on the outstanding quality of the hard copy publications it produces, and this directly reflects the brand values and reputation of the institution on a global scale.
The key objectives for this tender process are to appoint a supplier framework who can supply print, mailing and fulfilment services for key publications. Specifically (but not limited to):
— Undergraduate prospectus,
— Undergraduate subject brochures,
These publications are primarily used as recruitment tools for students looking to study from our huge range of programmes. The prospectus is an introductory guide to the University of Exeter, its colleges, faculty and programmes and directs the reader to more comprehensive information on our website. The prospectus and subject brochures are sent on request to students in the UK and abroad and also used as marketing tools at recruitment fairs and exhibitions in the UK and internationally.
— Postgraduate prospectus,
This publication is primarily used as a recruitment tool for students looking to study from our huge range of programmes. The prospectus is a guide to the University of Exeter, its colleges, faculty and programmes and directs the reader to more comprehensive information on our website. The prospectus is sent on request to students in the UK and abroad and also used as marketing tools at recruitment fairs and exhibitions in the UK and internationally.
— Alumni magazine.
This is a crucial and strategic publication that is used to engage all contactable alumni and keep them informed about current activity at the University and report more widely on research, impact, alumni profiles. The quality of this publication, both in content and in manufacture, has a direct and significant impact on the University’s reputation with its alumni. The University wishes to contract with a supplier framework that shares its ethos of outstanding quality and reputation to deliver this project. The magazine is printed and bulk mailed to alumni who live in the UK and abroad.

II.1.6)Common procurement vocabulary (CPV)

79800000, 79810000, 79811000, 79820000, 79823000, 79824000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University is establishing this framework agreement for the supply of print, mailing and fulfilment services for key publications which will be awarded to the successful bidders. Due to commence in July 2015 and including the first two call off contracts the agreement will run for two years with the option to extend for a further two 12 month periods at the discretion of the University.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee, bond or other form of surety may be required from the successful bidders.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This agreement is expected to be solely funded by the University of Exeter. All responses must be prepared in UK pounds sterling and all payments will be made in the same.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The University reserves the right to require the group of economic operators to assume a specific legal form pursuant to Regulation 19 (6).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The University’s terms and conditions of contract includes obligations with respect to environmental and social issues.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see procurement documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see procurement documentation.
Minimum level(s) of standards possibly required: Please see procurement documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see procurement documentation.
Minimum level(s) of standards possibly required:
Please see procurement documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOE/2015/008

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2015 – 11:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.6.2015 – 12:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The first two call off contracts are included within this tender and will be awarded to the first placed (highest scoring) candidate. The call offs will be the Postgraduate Prospectus and the Alumni Magazine.
The University shall not be liable for any costs (including any third party costs fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
Bidders are advised that all communications, including PQQ response, tender submissions and any supporting documentation must be written in English and must be priced in UK pounds sterling.
Nothing in this procurement process is intended to form any express or implied contractual relationship between the parties unless and until the award of a contract is concluded. Any contract entered into by the University as a consequence of this procurement will be considered to be a contract governed by English law and subject to the exclusive jurisdiction of the Courts of England and Wales.
The University reserves the right to terminate this procurement process (whether in whole or in part) or to vary the process at any time prior to the conclusion of the award of contract without liability.”
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=144527287

GO Reference: GO-2015527-PRO-6632149.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Exeter
Procurement Services, Finance Services, Northcote House, The Queen’s Drive
EX44QJ Exeter
UNITED KINGDOM
E-mail: procurement@exeter.ac.uk
Telephone: +44 1392661000
Internet address: http://www.exeter.ac.uk/finance/procurement/

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.5.2015

Enjoyed this post? Share it!