Supply of Printing and Photocopying Services

Supply of Printing and Photocopying Services

Contract for the supply of photocopying and printing devices and print management software.

United Kingdom-London: Photocopiers

2015/S 213-389595

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Altmore and Lathom Schools Federation
Altmore Avenue, East Ham
Contact point(s): Federation Procurement and Buying
For the attention of: Tender Manager: Lando Du Plooy
E6 2BX London
UNITED KINGDOM
Telephone: +44 2084723555
E-mail: lando.duplooy@altmore.newham.sch.uk
Fax: +44 2084706126

Internet address(es):

General address of the contracting authority: http://www.altmore.newham.sch.uk (or) http://www.lathom.newham.sch.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA33509

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: Altmore and Lathom Schools Federation
Altmore Avenue, East Ham
For the attention of: Tender Manager: Lando Du Plooy
E6 2BX London
UNITED KINGDOM
Telephone: +44 2084723555
Fax: +44 2084706126

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Altmore and Lathom Schools Federation
Altmore Avenue, East Ham
For the attention of: Tender Manager: Lando Du Plooy
E6 2BX London
UNITED KINGDOM
Telephone: +44 2084723555
Fax: +44 2084706126

Tenders or requests to participate must be sent to: Altmore and Lathom Schools Federation
Altmore Avenue, East Ham
For the attention of: Tender Manager: Lando Du Plooy
E6 2BX London
UNITED KINGDOM
Telephone: +44 2084723555
Fax: +44 2084706126

I.2)Type of the contracting authority

Other: federation of schools (Schools), children’s Centre and LCIS (operating from Lathom Junior Site)

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Printing and Photocopying services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: School Locations incl. Children Centre and LCIS Offices.

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract for the supply of photocopying and printing devices and print management software with accompanying maintenance,service and consumable supplies. This tender is a lease. The length of this lease is anticipated to last for 36 months and then 12 months renewal period. Approval of this tender is countersigned,reviewed and assessed by the Corporate Finance Team of London Borough of Newham before awarding.

Note: To register your interest in this notice and obtain any additional information please visit the my-tenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=165375

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

30121100, 30121200, 30124520, 30125100, 30125110, 30125120, 30232110, 48773000, 48773100, 50313100, 50313200, 42962000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The range has been set for the entire lease duration. This tender is for a lease spanning 36 months and a 12 month renewal period after the initial 36 months. The range is set for over the full 5 year period.
Estimated value excluding VAT:
Range: between 176 000 and 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 21.3.2016. Completion 20.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Federation of Schools is currently in an operational lease with a particular provider. Suppliers wishing to participate in this procurement exercise must be aware, that, there will be a be a ‘buy-out’ clause applied from our existing lease operators. Details of this will need to be negotiated with the winning supplier, the current leaser and the Federation.
A detailed overview will be given to the selected suppliers who are Invited To Tender in Stage 2. Suppliers in the Stage 2 process will need to demonstrate how they envisage managing this ‘buy out’ and how they anticipate supporting the schools with a seamless transition into the new contract/lease.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All candidates must note that this tender is a Lease and therefore is subject to approval from LBN Corporate Finance.
The Executive Headteacher will submit the winning suppliers bid to Corporate Finance for assessment, review and authorisation to proceed with the award of the tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Economic and Financial Standing. Weighting 30

2. Good Standing. Weighting 10

3. Technical and Professional Ability. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:165375).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sarah Rowlands — Executive Headteacher
Lathom Junior School Lathom Road East Ham
E6 2DU London
UNITED KINGDOM
Telephone: +44 2084720386

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.11.2015

Enjoyed this post? Share it!