Supply of Printing and Promotional Items

Supply of Printing and Promotional Items

Devon and Somerset Fire and Rescue Authority in collaboration with South Western Ambulance Service NHS Foundation Trust is seeking to award a contract for the routine repeat supply of printing and marketing/promotional items.

United Kingdom-Exeter: Printed matter and related products

2015/S 223-405878

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon and Somerset Fire and Rescue Authority
723645339
Service Headquarters, The Knowle, Clyst St George
For the attention of: Sue Pollard
EX3 0NW Exeter
UNITED KINGDOM
Telephone: +44 1392872200
E-mail: spollard@dsfire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dsfire.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/30504

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14032&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=14032&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Western Ambulance Service NHS Foundation Trust
Trust, Headquarters, 11-13 Kestrel Way, Sowton Industrial Estate
EX2 7HY Exeter
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Printing and Marketing Goods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Exeter.

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Devon and Somerset Fire and Rescue Authority in collaboration with South Western Ambulance Service NHS Foundation Trust is seeking to award a contract for the routine repeat supply of printing and marketing/promotional items.
The contract is divided into 2 Lots. The Lots are broken down as follows;
Lot 1 — Routine repeat supply of paper product printing items;
Lot 2 — Routine repeat supply of Marketing/Promotional Items.
The contract will be awarded in Lots, there is no limitation on the number of Lots a potential provider may bid for or any limitation on the number of Lots that can be awarded to 1 potential provider.
The Contract is to be awarded for an initial term of 3 years with an indicative start date of 1.3 2016. There will an option available to extend the Contract by up to a further 12 months.

Procurement documentation can be found on the Authority’s e-tendering portal located at https://uk.eu-supply.com\login.asp?B=BLUELIGHT

II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are 2 Lots in total within this Contract as stated in Section II.1.5) of this Contract notice. The scope of each Lot is outlined in Section II.B in this Contract notice.
Proposed alternatives to the wording of the Terms and Conditions of the Contract are permitted alternatives will be subject to acceptance by the Authority. All Potential Providers will be advised of acceptable alternative.
Contracts will awarded by Lot. Contractors are free to compete in any and all Lots should they wish to do so at their own discretion.
Evaluation of each Lot in accordance with the selection and award criteria will determine the Most Economically Advantageous Tender in each Lot.
The value provided in this Section II.2.1) provides an estimation for all Lots for a 3 years term.
Estimated value excluding VAT: 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This is a 3 initial term Contract. there is an option to extend by up to 12 months. Option to extend will be at the discretion of the Authority with written agreement of the Contractor(s) during the final year of the initial term of the Contract (contract year 3).
The 12 month extension is valued at approximately 250 000 GBP.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 036 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Routine repeat supply of Paper Product Printing items

1)Short description

Routine repeat supply of Paper Product Printing items.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

The scope of this Lot includes but is not limited to the following:
— Leaflets;
— Posters;
— Envelopes;
— Banners;
— Magazines/Booklets;
— Business Cards;
— Book Marks;
— Folders;
— Guidelines;
— Flyers;
— Postcards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Routine repeat supply of Marketing/Promotional Items

1)Short description

Routine repeat supply of Marketing/Promotional Items.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

The scope of this Lot includes but is not limited to the following:
— Pens/Pencils;
— Wrist Bands;
— Stickers;
— Fire Alarm/Carbon Monoxide Tester Stick;
— Carrier bags (logo embossed);
— Notepads;
— Fluffies;
— Mugs;
— Water Bottles.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Minimum insurance levels
Employers Liability 5 000 000 GBP
Public and Products 5 000 000 GBP.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Determined within the Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Organisations wishing to bid as either a consortium or a sub-contracting arrangement to not require a specific legal form in order to submit a tender. If the Potential Provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the Contract or shall select form amongst themselves a lead partner for the purpose of the procurement. All correspondence in relation to this procurement will be sent to the lead partner only.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015 on the basis of information provided in response to the invitation to tender. Completed response to the invitation to tender must be returned via the e-tendering portal before the deadline for receipt of responses at notified in Section IV.3.4) of this OJEU notice.
Minimum level(s) of standards possibly required: The Authority will review a range of economic information to evaluate your organisations economic and financial standing. In addition to the request financial information in the Invitation to Tender, the Authority may consult Experian reports and other credit rating or equivalent reports depending on where your organisation is located. In particular, the Authority will consider financial strength and risk of business failure.
If your organisation is evaluated as high risk the Authority may:
— Ask for additional information, including information relating to your parent company, if applicable; and/or
— Require a parent company guarantee or a performance bond.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:

Refer to ITT documentation — https://uk.eu-supply/login.asp?B=BLUELIGHT

Minimum level(s) of standards possible required:

Refer to ITT documentation — https://uk.eu-supply/login.asp?B=BLUELIGHT

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DS177-15

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 004 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 14.12.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Tenders will be opened by Devon and Somerset Fire and Rescue Authority employees, located at DSFRS headquarters, The Knowle, Clyst St George. Exeter, Devon. EX3 0NW.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.11.2015

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