Supply of Projectors to the Guildhall School for Music and Drama

Supply of Projectors to the Guildhall School for Music and Drama

The Guildhall School for Music and Drama are looking to purchase a number of large and small format projectors.

United Kingdom-London: Audio-visual equipment

2019/S 005-006320

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City of London Corporation
Guildhall
London
EC2P 2EJ
United Kingdom
Telephone: +44 2076063030
E-mail: Robert.pine@cityoflondon.gov.uk
NUTS code: UKI
Internet address(es):Main address: www.cityoflondon.gov.uk

Address of the buyer profile: www.capitalesourcing.com

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Projectors and Ancillary Equipment for The Guildhall School for Music and Drama

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Guildhall School for Music and Drama (GSMD) are looking to purchase a number of large and small format projectors. The purpose of this purchase is to acquire the technical infrastructure necessary to deliver on a number of multimedia live events/installation projects. For a full description of the requirements, please see the procurement documents which can be accessed from: https://www.capitalesourcing.com. The Framework Agreement will be awarded for a core period of 2 (two) years, with the option to extend this up to 2 (two) further years in 1 year increments an annual basis subject to the right of the Authority (at its sole discretion).

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Please note that the requirements of the Framework Agreement will be subject to available financial resources, performance of the contractor and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the City will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework Agreement has the option to extend up to 2 (two) further years in 1 year increments.

Provisional timetable for recourse to these options:

In months: 24 (from the award of the contract).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Framework Agreement will be awarded for a core period of 2 (two) years, with the option to extend this up to 2 (two) further years in 1 year increments an annual basis Subject to the right of the Authority (at its sole discretion).

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/02/2019
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/02/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tendering exercise is being undertaken using the electronic tendering system “CapitaleSourcing” (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.

The estimated value given at II.2.6) is for the full duration of the Framework Agreement including the maximum possible extensions. This is based on the estimated value of the initial purchase of projectors (in line with the procurement documents), projector lenses, ancillary equipment and allows for any additional orders which may be required throughout the duration of the agreement.

The turnover requirement is calculated as the annual average of the last 2 reported financial years, divided by the pre-tender estimated value for the initial order (350 000 GBP).

The City reserves the right at any time to vary the timescales in this Notice, cease the procurement process and not award a Contract or to award only part of the opportunity described in this notice. If the City takes up any of these rights then it will not be responsible for, or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their submissions and all future stages of the procurement. Under no circumstances will the City be liable for costs or expense borne by the economic operators.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

04/01/2019

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