Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Associated British Ports
Associated British Ports, Ocean Gate, Atlantic Way
For the attention of: Hanif Brora
SO14 3QN Southampton
Telephone: +44 2380488800
General address of the contracting entity: http://abports.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
Provision of security services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Port of Southampton.
NUTS code UKJ32
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
The provision of efficient and effective security services at the Port of Southampton and associated areas, on a 24 hours 7 days a week basis. Also provision of additional services as and when required for cruise terminals and other operations, including manning security checkpoints, operating CCTV systems, X-ray scanners and mobile security patrols, etc.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will be for a period of 36 months, with a possible extension to 60 months at the sole disctretion of the contracting authority.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment in arrears by monthly invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The contract will be awarded to a single economic operator.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Conditions of contract will be included in the invitation to tender, following prequalification.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Economic operators must be UK Security Industry Authority registered and have experience of providing regulated security services in ports operating under the EU Port Security Directive. Economic operators must demonsrate their previous experience and technical ability in the management and implementation of similar services. Their financial history and current financial position must be strong and the applicant must accept the Contract proposed in Section III.1.3.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: To pre-qualify, economic operators must provide the following information for assessment of suitability;
a) Statement and references from the firms bankers.
b) A statement of the firms overall turnover for schemes of this type for the 5 previous financial years.
c) The firms balance sheet and Profit and Loss account for the 3 previous financial years.
d) The firms Company registration number and details.
Information and formalities necessary for evaluating if the requirements are met: a) The applicant must provide precise details of similar project(s) satisfactorily undertaken over the last 5 years, including value and client. Details must make clear the scope of the works and the degree of responsibility undertaken by the applicants.
b) Statements of the firms organisational structure and details of the qualifications and experience of key management and technical personnel to be employed on the project.
c) The applicant must provide copies of all policy and procedural documentation demonstrating their management and implementationof all Health, Safety and Environmental legislative requirements.
d) The applicant must provide Health and Safety statistics including notices served against the Company and accident statistics over the last 3 years.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Economic operator must be UK Security Industry Authority registered.
Personnel must be trained and qualified to the requirements of the International Ship and Port-facility Security Code.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
17.9.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
This is a pre-qualification only. economic operators must provide the information requested in this notice to allow the contracting authority to assess suitability. tender documents will only be sent to economic operators who have first successfully pre-qualified.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: