Supply of Service Management and Vehicle Tracking System

Supply of Service Management and Vehicle Tracking System

Ashfield District Council is seeking to replace two outdated systems with an up-to-date and future proof services management and vehicle tracking system.

United Kingdom-Nottingham: Vehicle-fleet management services

2016/S 210-381355

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ashfield District Council
Council Offices, Urban Road, Kirkby-in-Ashfield
Nottingham
NG17 8DA
United Kingdom
Contact person: Mr Paul Beales
Telephone: +44 1909533442
E-mail: paul.beales@bassetlaw.gov.uk
NUTS code: UKF15
Internet address(es):Main address: http://www.ashfield.gov.uk

Address of the buyer profile: http://www.ashfield.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ashfield District Council ADCT16-0333 The provision of a Service management and Vehicle tracking system.

Reference number: DN216397

II.1.2)Main CPV code

50111100

II.1.3)Type of contract

Services

II.1.4)Short description:

Ashfield District Council is seeking to replace two outdated systems with an up-to-date and future proof services management and vehicle tracking system.

Full details can be found in the specification, including a complete list of vehicles.

The contract is anticipated to start on 1.3.2017 for a period of 3 years. There is an option to extend for two further periods of 12 months subject to satisfactory performance.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32440000
48000000
50330000
64226000
72250000

II.2.3)Place of performance

NUTS code: UKF15

II.2.4)Description of the procurement:

Ashfield District Council is looking to replace two outdated systems with an up-to-date and future proof services management and vehicle tracking system. The system, in parts will be fitted to all the authorities’ road going fleet including quad bikes and larger road going mowers. The authority operates 21 waste collection vehicles which will be fitted with a complete services management/tracking system.

Full details can be found in the specification and supporting information which includes a full schedule of vehicles.

The contract is anticipated to start on 1.3.2017 for a period of 3 years. There are options to extend for two further periods of 12 months subject to satisfactory performance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract is for a period of three years. There are options to extend for two further periods of 12 months subject to satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract is for a period of three years. There are options to extend for two further periods of 12 months subject to satisfactory performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

A supplier may be disqualified who has not met the mandatory and discretionary grounds for exclusion detailed in the tender documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Information and formalities necessary for evaluating if the requirements are met:

(a) evidence of comparable contracts for similar goods and services in the last 3 years;

(b) an indication of the proportion of the contract which the main contractor intends possibly to sub-contract;

(c) evidence of a robust Business Continuity / Disaster Recovery Plan to ensure supply continuity in the event of an emergency or disruptive incident.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/03/2017

IV.2.7)Conditions for opening of tenders

Date: 01/12/2016
Local time: 12:30
Place:

Seals to be removed from bids on EastMidsTenders portal.

Information about authorised persons and opening procedure:

Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Estimated timing for further notices to be published: If options to extend not taken September 2019. If options to extend not taken September 2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

This tendering opportunity is being managed electronically. To express interest and download the invitation to tender documents please go towww.eastmidstenders.org

VI.4)Procedures for review

VI.4.1)Review body

Ashfield District Council
FAO Head of Legal Services, Council Offices, Urban Road, Kirkby-in-Ashfield
Nottingham
NG17 8DA
United Kingdom
E-mail: legal@ashfield-dc.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Ashfield District Council will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows successful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm from a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action should be brought promptly within 30 days, beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware, in accordance with Regulation 92 of the Public Contracts Regulations 2015. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Ashfield District Council
FAO Head of Legal Services, Council Offices, Urban Road, Kirkby-in-Ashfield
Nottingham
NG17 8DA
United Kingdom
E-mail: legal@ashfield-dc.gov.uk

VI.5)Date of dispatch of this notice:

27/10/2016

 

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