Supply of Street Lighting LED Luminaires Devon

Supply of Street Lighting LED Luminaires Devon

Devon County Council requires a framework agreement for the provision of LED luminaires to replace existing lighting.

United Kingdom-Exeter: Street-lighting equipment

2015/S 224-407662

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: tracey.white@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: tracey.white@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: tracey.white@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Tracey White
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: tracey.white@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1225-15 For the supply of Street Lighting LED Luminaires.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Devon County Council requires a framework agreement for the provision of LED luminaires to replace existing lighting (to be carried out by DCC’s Street Lighting maintenance Contractor) in order to reduce energy consumption and carbon emissions. The lighting to be replaced is of mainly high wattage equipment (90 w, 100 w, 150 w, 250 w, 400 w) on designated A and B roads and other major roads, typically at 8 metre and 10 metre mounting heights and some at 12 metres. There will also be a number of lower wattage items (45 w, 60 w, 50 w, 70 w) to be replaced in generally residential areas at 5 metre and 6 metre mounting heights. The estimated value of the contract is 10 000 000 GBP, while every effort has been made to provide an accurate figure this must only be considered to be a guide and may be subject to variation during the period of the contract. The agreement will include the supply of materials, relating to the replacement of existing lights in the County of Devon.
Please note that the ProContract (tendering) system will not be available for suppliers due to a system migration, 17:00 hours 26th November to 8:00 hours 30.11.2015.

II.1.6)Common procurement vocabulary (CPV)

34928500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated value of the contract is 10 000 000 GBP while every effort has been made to provide an accurate figure this must only be considered to be a guide and may be subject to variation during the period of the contract.
Please note that the ProContract (tendering) system will not be available for suppliers due to a system migration, 17:00 hours 26th November to 8:00 hours 30.11.2015.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 57 of Directive 2014/24/EU and regulation 57 of the Public Contracts Regulations 2015 and as set out in the tender document available from the address in section l.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 58 of Directive 2014/24/EU and regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the ITT which is available from the address in section l.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 to 58 of Directive 2014/24/EU and regulation 57 and 58 of the Public Contracts Regulations 2015 and as set out in the ITT which is available from the address in section l.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1225-15 for the supply of Street Lighting LED Luminaires.
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2016 – 11:30
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

See II.1.5.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulations 86 (Notices of decisions to award a contract or conclude a framework agreement, 87 (standstill period) and regulation 91 Enforcement of duties through the Court of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.11.2015

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