Supply of Temporary Accommodation London

Supply of Temporary Accommodation London

Initially the boroughs will be using the DPS to focus on their most expensive Nightly Let placements with the aim to secure more suitable accommodation.

United Kingdom-London: Housing services

2015/S 175-318356

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Waltham Forest Council
Town Hall, Forest Road
Contact point(s): Procurement Department
For the attention of: Jody Adams
E17 4JF London
UNITED KINGDOM
Telephone: +44 2084963000
E-mail: jody.adams@walthamforest.gov.uk

Internet address(es):

General address of the contracting authority: https://www.walthamforest.gov.uk

Further information can be obtained from: Matrix SPS
249 Midsummer Boulevard
Contact point(s): Supplier Engagement Team
MK9 1EA Milton Keynes
UNITED KINGDOM
Telephone: +44 8443714726
E-mail: sps.enrolment@matrix-sps.com
Internet address: https://www.sproc.net

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Matrix SPS
249 Midsummer Boulevard
Contact point(s): Supplier Engagement Team
MK9 1EA Milton Keynes
UNITED KINGDOM
Telephone: +44 8443714726
E-mail: sps.enrolment@matrix-sps.com
Internet address: https://www.sproc.net

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Temporary Accommodation.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London Borough of Waltham Forest.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

All Local Authorities have a statutory duty under the Housing Act 1996 Part VII, (as amended by the Homelessness Act 2002) where appropriate, to provide temporary accommodation for homeless applicants pending investigations into their application. Local Authorities also have additional statutory powers to provide help and assistance to other categories of people. Often this requires Local Authorities to provide accommodation to some of the most vulnerable members of the community including, for example, people with mental health issues, physical disabilities and learning disabilities. Local Authorities are also bound by statute to provide suitable temporary accommodation to applicants who are then assessed as homeless until a homeless household can obtain a settled housing solution.
This dynamic purchasing system is to be established to secure Private Sector Leasing and/or Nightly Let accommodation plus giving the Local Authorities the ability to discharge their duty into the Private Rental Sector. Definitions of these property types are:
Private Sector Leasing (PSL) scheme — procurement and management of self-contained units of furnished / unfurnished accommodation on a lease (normally 3 years).
Nightly Let — procurement and management of self-contained units of furnished accommodation used as nightly accommodation.
Initially the boroughs will be using the DPS to focus on their most expensive Nightly Let placements with the aim to secure more suitable accommodation. There is scope within this contract to expand the use of the DPS to procure all temporary accommodation, including emergency nightly let accommodation, all managed leased accommodation, shared nightly let accommodation and private sector rented accommodation.

II.1.6)Common procurement vocabulary (CPV)

70333000, 70210000, 55250000, 55270000, 70331000, 98341000, 98341100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Furnished Studio,
Furnished 0 Bed — 1 Person,
Furnished 1 Bed — 1 Person,
Furnished 1 Bed — 2 Persons,
Furnished 2 Bed — 2 Persons,
Furnished 1 Bed — 3 Persons,
Furnished 1 Bed — 4 Persons,
Furnished 2 Bed — 3 Persons,
Furnished 2 Bed — 4 Persons,
Furnished 2 Bed — 5 Persons,
Furnished 2 Bed — 6 Persons,
Furnished 3 Bed — 3 Persons,
Furnished 3 Bed — 4 Persons,
Furnished 3 Bed — 5 Persons,
Furnished 3 Bed — 6 Persons,
Furnished 3 Bed — 7 Persons,
Furnished 3 Bed — 8 Persons,
Furnished 4 Bed — 4 Persons,
Furnished 4 Bed — 5 Persons,
Furnished 4 Bed — 6 Persons,
Furnished 4 Bed — 7 Persons,
Furnished 4 Bed — 8 Persons,
Furnished 5 Bed — 5 Persons,
Furnished 5 Bed — 6 Persons,
Furnished 5 Bed — 7 Persons,
Furnished 5 Bed — 8 Persons,
Furnished 5 Bed — 9 Persons,
Furnished 7 Bed — 10 Persons,
Unfurnished Studio,
Unfurnished 0 Bed — 1 Person,
Unfurnished 1 Bed — 1 Person,
Unfurnished 1 Bed — 2 Persons,
Unfurnished 2 Bed — 2 Persons,
Unfurnished 1 Bed — 3 Persons,
Unfurnished 1 Bed — 4 Persons,
Unfurnished 2 Bed — 3 Persons,
Unfurnished 2 Bed — 4 Persons,
Unfurnished 2 Bed — 5 Persons,
Unfurnished 2 Bed — 6 Persons,
Unfurnished 3 Bed — 3 Persons,
Unfurnished 3 Bed — 4 Persons,
Unfurnished 3 Bed — 5 Persons,
Unfurnished 3 Bed — 6 Persons,
Unfurnished 3 Bed — 7 Persons,
Unfurnished 3 Bed — 8 Persons,
Unfurnished 4 Bed — 4 Persons,
Unfurnished 4 Bed — 5 Persons,
Unfurnished 4 Bed — 6 Persons,
Unfurnished 4 Bed — 7 Persons,
Unfurnished 4 Bed — 8 Persons,
Unfurnished 5 Bed — 5 Persons,
Unfurnished 5 Bed — 6 Persons,
Unfurnished 5 Bed — 7 Persons,
Unfurnished 5 Bed — 8 Persons,
Unfurnished 5 Bed — 9 Persons,
Unfurnished 7 Bed — 10 Persons.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the indicative tender documentation and any subsequently issued documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the indicative tender documentation and any subsequently issued documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: http://demand.sproc.net

Minimum level(s) of standards possibly required: https://www.sproc.net

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

http://demand.sproc.net

Minimum level(s) of standards possibly required:

https://www.sproc.net

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: As per the indicative tender information.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.10.2015
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Place: https://www.sproc.net

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This DPS is for 12 months with an optional 36 month extension. All practices for the dynamic purchasing system established herein shall comply with the Public Contract Regulations 2015.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
High Court of England and Wales, Royal Courts of Justice, Strand
WC1A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Matrix SPS
249 Midsummer Boulevard
MK9 1EA Milton Keynes
UNITED KINGDOM
Telephone: +44 8443714726
Internet address: https://www.sproc.net

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

7.9.2015

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