Supply of Temporary Workers to National Probation Service

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
102 Petty France
Contact point(s): NPS Operational Agency Team
SW1H 9AJ London
UNITED KINGDOM
Telephone: +44 2033343738
E-mail: priority_programme@justice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://http:www.justice.gov.uk

Address of the buyer profile: https://esourcing.justice.gov.uk/sso/jsp/login.jsp

Electronic access to information: https://esourcing.justice.gov.uk/sso/jsp/login.jsp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
NUTS code UKC,UKD,UKE,UK,UKK,UKJ,UKL,UKG,UKF,UKI,UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 11 000 000 and 19 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Ministry of Justice is seeking expressions of interest from providers to manage the temporary recruitment of agency employment businesses to supply and manage the supply of temporary probation workers to provide cover in the event of short or long term absence, to handle additional workload, to write Pre-Sentence Reports (PSRs) and to temporarily fill vacancies whilst recruitment is taking place. These will be qualified Senior Probation Officers, Probation Officers and Probation Services Officers. The requirement will cover probation locations across England and Wales and is split into three lots based on geographic regions. Suppliers bidding on a lot must be capable of delivering the service within the whole of that geographic region.
1. Registration.
The Authority will be performing events through the update MOJ’s e-Sourcing Portal. The Portal is an online application that allows all bidders to create and submit their responses to any Authority requests for information and pre-qualification questionnaire and tender responses, via the internet rather than in paper form (where they have been invited to respond).
2. Bidders Instructions: How to Express Interest In this tender.
a. Register your company on the eSourcing Portal (this is only required once)

— Browse to the eSourcing Portal: https://ministryofjusticecommercial.bravosolution.co.uk/web/login.html and click the link to register;

— Accept the terms and conditions and click ‘continue’ (Bidders will be required to accept a separate user agreement specific to the Ministry of Justice as part of the pre-qualification questionnaire);
— Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
b. Express an Interest in the tender:
— Login to the Portal with the username/password;
— Click the ‘ITTs Open to all Suppliers’ link. (Invitations to tender open to any registered supplier);
— Click on the relevant ITT to access the content using the following: ITT Code — itt_178 and Project Code — prj_128
— Click the ‘Express Interest’ button at the top of the page;
— This will move the ITT into your ‘My ITTs’ page (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box Instructions on how to submit a tender will be provided in the procurement documents.

II.1.6)Common procurement vocabulary (CPV)

79620000, 75231240

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated value of the framework agreement is 19 000 000 GBP over a 4 years period (2 + 1+1 year extensions). The Authority will let a framework agreement with no commitment to the minimum amount of money it will spend with the successful suppliers.
Estimated value excluding VAT:
Range: between 11 000 000 and 19 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service — North East and North West

1)Short description

Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service — North East and North West.

2)Common procurement vocabulary (CPV)

79620000, 75231240

3)Quantity or scope

As stated in this OJEU Notice.
Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Ministry of Justice is seeking expressions of interest from providers to manage the temporary recruitment of agency employment businesses to supply and manage the supply of temporary probation workers to provide cover in the event of short or long term absence, to handle additional workload, to write Pre-Sentence Reports (PSRs) and to temporarily fill vacancies whilst recruitment is taking place. These will be qualified Senior Probation Officers, Probation Officers and Probation Services Officers. The requirement will cover probation locations across England and Wales and is split into 3 lots based on geographic regions. Suppliers bidding for this lot must be capable of delivering the service within the whole of the North East and North West geographic region.

Lot No: 2 Lot title: Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service — Wales, Midlands, South Central and South West

1)Short description

Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service to Wales — Midlands, South Central and South West.

2)Common procurement vocabulary (CPV)

79620000, 75231240

3)Quantity or scope

As stated in this OJEU Notice.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Ministry of Justice is seeking expressions of interest from providers to manage the temporary recruitment of agency employment businesses to supply and manage the supply of temporary probation workers to provide cover in the event of short or long term absence, to handle additional workload, to write Pre-Sentence Reports (PSRs) and to temporarily fill vacancies whilst recruitment is taking place. These will be qualified Senior Probation Officers, Probation Officers and Probation Services Officers. The requirement will cover probation locations across England and Wales and is split into 3 lots based on geographic regions. Suppliers bidding for this lot must be capable of delivering the service within the whole of the Midlands, South West and South Central, and Wales geographic region.

Lot No: 3 Lot title: Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service — London and South East

1)Short description

Procurement of employment business to (1) supply temporary workers and (2) manage the supply of temporary workers to the National Probation Service — London and South East.

2)Common procurement vocabulary (CPV)

79620000, 75231240

3)Quantity or scope

As stated in the OJEU Notice.
Estimated value excluding VAT:
Range: between 5 000 000 and 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The Ministry of Justice is seeking expressions of interest from providers to manage the temporary recruitment of agency employment businesses to supply and manage the supply of temporary probation workers to provide cover in the event of short or long term absence, to handle additional workload, to write Pre-Sentence Reports (PSRs) and to temporarily fill vacancies whilst recruitment is taking place. These will be qualified Senior Probation Officers, Probation Officers and Probation Services Officers. The requirement will cover probation locations across England and Wales and is split into 3 lots based on geographic regions. Suppliers bidding for this lot must be capable of delivering the service within the whole of the South East and London geographic region.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A guarantee may be required. Further details as set out in the Invitation To Tender (ITT).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bidding consortia will be required to form a legal entity for the purpose of entering into any agreement award pursuant to this procurement. Where an economic operator is bidding as a prime contractor it must accept full liability for performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority’s requirements are otherwise as set out in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The authority’s requirements are otherwise as set out in the ITT.
Minimum level(s) of standards possibly required: The authority’s requirements are otherwise as set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The authority’s requirements are otherwise as set out in the ITT.
Minimum level(s) of standards possibly required:
The authority’s requirements are otherwise as set out in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

4958-2-Professional Services-National-RFP

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 153-282522 of 11.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.2.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.2.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action should be brought within the applicable limitation period (on which economic operators should form their own view).
Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine and/or order that the duration of the contract be shortened. The purpose of the standstill period, referred to above, is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.1.2016