Supply of Toothbrushes to HM Prison Service

Supply of Toothbrushes to HM Prison Service

The total estimated value of the procurement is up to £160,000 over a four year framework agreement
Estimated value excluding VAT:

UK-London: Toothbrushes

2013/S 022-034063

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
Procurement Directorate, Clive House (2nd Floor), 70 Petty France
For the attention of: Theo Anjorin or Alison Dunn
SW1H 9HD London
UNITED KINGDOM
Telephone: +44 3000475903, 3000475923
E-mail: theo.anjorin@noms.gsi.gov.uk; or alison.dunn@noms.gsi.gov.uk
Fax: +44 3000475166

Internet address(es):

General address of the contracting authority: http://http:www.justice.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Toothbrushes to HM Prison Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: National Distribution Centre
Burton Rd
Branston
Burton on Trent DE14 3EG
United Kingdom
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 120 000 and 160 000 GBP

II.1.5)Short description of the contract or purchase(s)
The Supply of Toothbrushes to HM Prison Service.
II.1.6)Common procurement vocabulary (CPV)

33711710

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total estimated value of the procurement is up to £160,000 over a four year framework agreement
Estimated value excluding VAT:
Range: between 120 000 and 160 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Guarantee of Performance bond may be required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority’s requirements are otherwise as set out in the Invitation to Tender documents (RFP).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The Authority’s requirements are otherwise as set out in the Invitation to Tender documents (RFP).
Minimum level(s) of standards possibly required: The Authority’s requirements are otherwise as set out in the Invitation to Tender documents (RFP).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The Authority’s requirements are otherwise as set out in the Invitation to Tender documents (RFP).
Minimum level(s) of standards possibly required:
The Authority’s requirements are otherwise as set out in the Invitation to Tender documents (RFP).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Organisation Details. Weighting 5

2. Economics and Financial Standing Regulation 24. Weighting 10

3. Insurance. Weighting 5

4. Technical and Professional Ability Regulation 25. Weighting 10

5. Health and Safety. Weighting 5

6. Equalities. Weighting 10

7. Capability – to Supply Toothbrushes – including compliance of the Goods/Services with requirements of the specification (technical evaluation), quality control, assurance of supply, service levels, dispute resolution, environmental policies, sustainability etc. Weighting 30

8. Form of Tender. Weighting 10

9. Indicative Prices. Weighting 5

10. Declaration. Weighting 10

IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: The Authority reserves the right to carry out an e-auction after the return of the Invitation to Tender Response and before the award of the contracts/s. The e-auction will be administered via the MoJ e-Sourcing portal.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2987-2-Industrial Goods-SE-RFP.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. REGISTRATION
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
If you are not registered on the eSourcing Portal please send an email to the relevant Buyers, Theo Anjorin, Alison Dunn, Natalie Carmichael or James Miller: theo.anjorin@noms.gsi.gov.uk; alison.dunn@noms.gsi.gov.uk; natalie.carmichael@noms.gsi.gov.uk or james.miller@noms.gsi.gov.uk stating:

Company Name
Your Name
Contact email
Sourcing Reference Number: 2987-2-Industrial Goods-SE-RFP
The buyer will then contact you with the registration process.
2. TRANSPARENCY
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding £10,000 over the life of the contract are published online (www.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Vincent Godfrey
Procurement Directorate, Ministry of Justice 2nd Floor, Clive House 70 Petty France
SW1H 9HD London
UNITED KINGDOM
Internet address: http://http:www.justice.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.1.2013

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