Supply of Travel Management Services to YPO

Supply of Travel Management Services to YPO

YPO are looking to procure a framework for Travel management services which will include all UK and international train, accommodation and air bookings. 

United Kingdom-Wakefield: Travel agency, tour operator and tourist assistance services

2018/S 073-162084

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

41 Industrial Park
United Kingdom
Contact person: Procurement Operations Team
Telephone: +44 1924664685
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


YPO — 000874 The Supply of Travel Management Services

Reference number: 000874

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

YPO are looking to procure a framework for Travel management services which will include all UK and international train, accommodation and air bookings. The framework will also cover additional related services including (but not limited to) ferry bookings, venue find services, oyster cards, visa and passport services, coach journeys, taxi services and pre-booked parking. The framework will be for a provision of an online booking tool and an offline booking service. The framework is designed to meet the needs of all public-sector organisations which includes YPO’s internal requirements.

II.1.5)Estimated total value

Value excluding VAT: 300 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of an online booking tool and an offline booking service for all business travel requirements and additional supporting services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60 %
Quality criterion – Name: Social value / Weighting: 10 %
Cost criterion – Name: Cost / Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

YPO is one of the largest public sector buying organisations in the UK, purchasing on behalf of many other public sector organisations named and/or described in the following link:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender documentation/ Online tender located on our E-Procurement system. The web address can be found under ‘Procurement documents’ in ‘Communication’ section in this Notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 045-098422

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/05/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/05/2018
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is anticipated that the framework will be re-tendered in 3.5 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:


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