Supply of Tyres and Associated Services Wales

Supply of Tyres and Associated Services Wales

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales.

United Kingdom-Caerphilly: Tyres for motor cars

2015/S 182-329296

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Welsh Ministers
T’yr Afon, Bedwas Road
Contact point(s): Fleet and Transport Category
For the attention of: James Roberts
CF83 8WT Caerphilly
Telephone: +44 3007900170

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

NPS — Supply of Tyres and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Across Wales.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 600 000 and 14 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The National Procurement Service, on behalf of the Welsh Public Sector, wishes to establish a collaborative framework agreement for the Supply of tyres and the Associated Services. The framework shall comprise of a tyre supply, fitment and repair service, together with all other related activities and services, in delivery zones across Wales.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

34351100, 34352100, 34352200, 34352300, 34351000, 34350000, 34432100, 34631400, 34913100, 34352000, 34913200, 34324000, 34324100,19511100, 19511300, 50116500, 50116510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 9 600 000 and 14 400 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the Framework Agreement is 2 years with the option to extend a further 2 12 months periods.

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits, guarantees or bonds required by the contracting authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tender pricing must be in Sterling (GBP). Payments made under the framework agreement awarded will be in Sterling (GBP). A Mandatory Supplier Rebate will be charged to suppliers appointed under the framework agreement in order to cover the costs of establishing and managing the framework agreement. Further information will be made available in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than 1 legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with 1 or more of the parties acting as ‘prime contractor’ (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: There is a presumption in favour of disclosing information, with exemptions following the provisions of the Freedom of Information Act — for example, on national security or commercial confidentiality grounds. The presumption in favour of disclosure should apply to the vast majority of commercial information about government contracts, with commercial confidentiality being the exception rather than the rule. To achieve this, Government and its suppliers should adopt a limited and precise working definition of commercial confidentiality, encompassing categories of information that would diminish a supplier’s competitive edge.
The following categories of information could be reasonably withheld on the grounds of commercial confidentiality because they would be likely to diminish suppliers’ competitive edge:
— Pricing. This means the way the supplier has arrived at the price they are charging government in a contract, but should not usually be grounds for withholding the price itself.
— Intellectual property. This means the detail of the solution the contractor is deploying for government. This can include technical or service specifications. It shouldn’t be grounds for withholding performance information.
— Business plans. This can mean the detail of how the contractor expects to yield a financial return from the service. This can include investment plans.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical (Quality). Weighting 40

2. Commercial (Price). Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 36-060730 of 20.2.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: Or English and Welsh.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.10.2015 – 12:00


Welsh Government Offices, Sarn Mynach, Llandudno Junction, LL31 9RZ.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

If you have any queries regarding the requirements please message using the etender Wales message portal. If you are seeking help on using the etenderwales system please email the bravo solutions help desk at

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’.
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by XX:00 on XX.9.2015. Clarification requests should be sent through the eTenderWales Portal by XX:00 on XX.9.2015.
How to find the Invitation to Tender:

All tender documentation can be found at

Once logged in you must click on ‘ITT’S Open to all Suppliers’.
The etender references for this framework are: Project_30061 — NPS-F&T-0043-15. Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the ‘Attachments’ area.
Should you have any questions on the ITT please use the ‘Messages’ area to contact us directly.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. This Framework Agreement will be using a Non-Core approach to ‘Community Benefits’. Tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver ‘community benefits’ on a cost neutral basis through the contract as requested in the Technical Questionnaire.
Details have been provided on the number of operators that may be successful for this requirement in this OJEU notice. Full details on this is included in the Specification.
The contracting authorities to whom the use of this framework agreement will be open, include without limitation, the following in the geographical area stated in II.1.2) (and any future successor bodies to these contracting authorities):

(WA Ref: 33410).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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