Supply of Universal Mounting Plates
Metalworking. The Force Protection Delivery Team (FPDT) has a possible future requirement for the manufacture of a large volume of Mounting Plates for electronic systems into military vehicles.
UK-Bristol: metalworking
2012/S 156-260694
Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Force Protection (FP), DE&S
Force Protection Delivery Team (FPDT), Yew 3c, #1349, MOD DE&S, Abbey Wood
Contact point(s): TRUST Commercial Manager
For the attention of: Richard Branch
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067936763
E-mail: desfp-comm1@mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Universal Mounting Plates.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKK11
Purchase
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Metalworking. The Force Protection Delivery Team (FPDT) has a possible future requirement for the manufacture of a large volume of Mounting Plates for electronic systems into military vehicles. The Mounting Plates shall be built to a pre-defined specification and assembled. A drawing pack shall be issued with the Invitation to Tender. The successful Contractor shall produce a 1st off production plate that shall be issued to the Authority for inspection purposes. Production of the plates shall not commence until the 1st off design has been formally approved by the Authority’s Project manager. All plates subsequently produced under the contract shall conform to the standard of the initial approved production plate. The Mounting Plate has been designed and tested as an assembly and meets the Authority’s requirements therefore deviation from the build standard shall not be considered.
FPDT seeks Expressions of Interest (E of I) from manufacturers who are able to demonstrate previous experience of manufacture of large volumes of steel equipment for use in a military environment. The volume of Mounting Plates required over a three month period shall be qty 7 860 units which shall be packaged to a commercial standard in 1 429 batches of five per box (qty7 145) and qty 715 individually packaged to a commercial standard and delivered carriage paid to DSDA Donnington.
The Contract shall be awarded following a Reverse Auction between Tenderers who meet the technical criteria stated within the ITT (see Additional Information) and who offer delivery/lead times which meet the Authority’s requirements.
FPDT seeks Expressions of Interest (E of I) from manufacturers who are able to demonstrate previous experience of manufacture of large volumes of steel equipment for use in a military environment. The volume of Mounting Plates required over a three month period shall be qty 7 860 units which shall be packaged to a commercial standard in 1 429 batches of five per box (qty7 145) and qty 715 individually packaged to a commercial standard and delivered carriage paid to DSDA Donnington.
The Contract shall be awarded following a Reverse Auction between Tenderers who meet the technical criteria stated within the ITT (see Additional Information) and who offer delivery/lead times which meet the Authority’s requirements.
II.1.6)Common procurement vocabulary (CPV)
45262670
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The volume of Mounting Plates required over a three month period shall be qty 7,860 units which shall be packaged to a commercial standard in 1,429 batches of five per box (qty 7,145) and qty 715 individually packaged to a commercial standard and delivered carriage paid to DSDA Donnington.
The Contract shall be awarded following a Reverse Auction between Tenderers who meet the technical criteria stated within the ITT (see Additional Information) and who offer delivery/lead times which meet the Authority’s requirements.
Estimated value excluding VAT: 210 000 GBP
The Contract shall be awarded following a Reverse Auction between Tenderers who meet the technical criteria stated within the ITT (see Additional Information) and who offer delivery/lead times which meet the Authority’s requirements.
Estimated value excluding VAT: 210 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 3 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Financial Ability: The Applicant’s financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts may be requested for evaluation by the Authority. Applicants who present an unacceptable financial risk to the Authority shall not qualify to receive an ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Expressions of Interest are sought only from companies who have previous proven and demonstrable experience of producing and delivering high volumes of metalwork within promised lead-times without losing quality in high volume production. Companies interested in competing for the requirement must provide supporting information with their Expression of Interest but this shall be limited to no more than two sides of A4. Accreditation to BS EN ISO 9001 or equivalent is a prerequisite. Companies shall provide details of certificates of accredited Quality Management Systems (QMS); copies of the Company’s accreditation must be supplied with their Expression of Interest. If no such accreditation exists, Companies shall demonstrate how they operate such a QMS with their Expression of Interest.
Technical Proposals: The Applicant’s technical proposals to meet this requirement shall be requested as part of the ITT submission. The Authority reserves the right to reject a Tender if the Authority’s Project Manager determines he has no confidence in the Tenderer’s production methods or programme schedule.
Description of particular conditions: Expressions of Interest are sought only from companies who have previous proven and demonstrable experience of producing and delivering high volumes of metalwork within promised lead-times without losing quality in high volume production. Companies interested in competing for the requirement must provide supporting information with their Expression of Interest but this shall be limited to no more than two sides of A4. Accreditation to BS EN ISO 9001 or equivalent is a prerequisite. Companies shall provide details of certificates of accredited Quality Management Systems (QMS); copies of the Company’s accreditation must be supplied with their Expression of Interest. If no such accreditation exists, Companies shall demonstrate how they operate such a QMS with their Expression of Interest.
Technical Proposals: The Applicant’s technical proposals to meet this requirement shall be requested as part of the ITT submission. The Authority reserves the right to reject a Tender if the Authority’s Project Manager determines he has no confidence in the Tenderer’s production methods or programme schedule.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Expressions of Interests shall be submitted either by e-mail to desfp-comm1@mod.uk or in hard copy to the address shown in Section 1 above but must be received no later than the deadline for expressions of interest. Expressions of Interest shall be discounted if the requested information above is not provided by the deadline stated.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: Accreditation to BS EN ISO 9001 or equivalent is a prerequisite. Companies shall provide details of certificates of accredited Quality Management Systems (QMS); copies of the Company’s accreditation must be supplied with their Expression of Interest. If no such accreditation exists, Companies shall demonstrate how they operate such a QMS with their Expression of Interest.
AQAP 2120 Edn 3, NATO Quality Assurance Requirements for Production may be required.
Minimum level(s) of standards possibly required: Accreditation to BS EN ISO 9001 or equivalent is a prerequisite. Companies shall provide details of certificates of accredited Quality Management Systems (QMS); copies of the Company’s accreditation must be supplied with their Expression of Interest. If no such accreditation exists, Companies shall demonstrate how they operate such a QMS with their Expression of Interest.
AQAP 2120 Edn 3, NATO Quality Assurance Requirements for Production may be required.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: To meet UOR timescales in production.
Justification for the choice of accelerated procedure: To meet UOR timescales in production.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
FP/00234
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.8.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
28.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.This requirement may be suitable for Small to Medium Sized Enterprises (SMEs) who have pertinent experience, capability and manufacturing capacity. This requirement may also be suitable for consideration as a Reserved Contract to companies who have pertinent experience, capability and manufacturing capacity.
Transparency, Freedom of Information and Environmental Information Regulations: Applicants should be aware that, should they be awarded any Contract, the content of the Contract will be published by the MOD to the general public in line with government policy set out in the Prime Minister’s letter of May 2010 (http://www.number10.gov.uk/news/statements-and-articles/2010/05/letter-to-government-departments-on-opening-up-data-51204).
Transparency, Freedom of Information and Environmental Information Regulations: Applicants should be aware that, should they be awarded any Contract, the content of the Contract will be published by the MOD to the general public in line with government policy set out in the Prime Minister’s letter of May 2010 (http://www.number10.gov.uk/news/statements-and-articles/2010/05/letter-to-government-departments-on-opening-up-data-51204).
Please note that ITT dates are provisional and subject to change.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012810-DCB-4148415.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Force Protection (FP), DE&S
Yew 3c, #1349, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desfp-comm1@mod.uk
Telephone: +44 3067936763
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.8.2012